Real Estate Administrative Assistant

SHERRI LAW

Houston, TX 346-***-**** **********@*****.*** LinkedIn: Sherri

ADMINISTRATIVE BUSINESS LEADER

Dynamic and solutions-focused administrative leader with over 20 years of experience supporting senior executives and driving operational excellence across corporate, legal, real estate, and engineering environments. Adept at orchestrating high-level administrative functions, improving systems, streamlining workflows, and ensuring regulatory and procedural compliance. Recognized for building seamless support infrastructures that enable strategic decision-making and executive efficiency. Demonstrated success in negotiating lease renewals that boosted gross margins per unit without sacrificing volume, creating SharePoint systems that enhanced collaboration across departments, and coordinating global symposiums that elevated organizational visibility.

SIGNATURE SKILLS

Executive Support Strategic Calendar Management Contract & Lease Administration Project Coordination Legal & Regulatory Compliance Vendor & Invoice Management Document Lifecycle Management Policy & Procedure Development Cross-Functional Communication Travel & Event Logistics Contractor Data Systems (ISNetworld, Avetta) Process Optimization SAP & ERP Systems SharePoint Administration Confidential Correspondence Team Collaboration Multitasking in High-Pressure Environments

PROFESSIONAL EXPERIENCE

LJA Engineering, Inc. – Houston, TX Nov 2023 - Present

HSE Administrative Coordinator

Deliver comprehensive administrative support to the Health, Safety, and Environmental (HSE) Director and team, overseeing scheduling, travel logistics, expense reconciliation, and document control. Coordinate pre-employment onboarding in partnership with HR and ensures compliance through up-to-date policy and contractor data system management.

Accelerated new hire onboarding by efficiently scheduling pre-employment screenings in DISA.

Maintained accuracy and accessibility of health and safety documentation by managing digital files.

Updated corporate policies to reflect legal and regulatory amendments, improving compliance posture.

Supported data integrity and compliance by managing contractor records in ISNetworld and Avetta.

Contributed to operational consistency through timely responses to client and compliance requests.

South Central Electric LLC - Houston, TX Jul 2023 – Oct 2023

Executive Administrative Assistant

Provided detailed administrative assistance to executives, coordinated internal and external communication, maintained records, and supported operations with meeting logistics and warranty systems.

Organized and tracked meeting logistics, agendas, minutes, and follow-ups for leadership teams.

Oversaw warranty ticketing system and facilitated communication between field teams and project managers.

Maintained confidentiality and organization of paper and digital records, improving access and retrieval.

Tokio Marine HCC - Houston, TX Jun 2021 – May 2022

Legal Administrative Assistant

Supported senior legal counsel in preparing and managing contracts, conducting legal research, and overseeing legal hold procedures. Coordinated meetings and compiled data for the Privacy Sub-Committee, aiding in corporate policy development.

Drafted, revised, and finalized vendor contracts and legal documents with cross-functional input.

Coordinated legal privacy policy development through organized research and data compilation.

Managed and tracked all Service of Process documentation, maintaining legal compliance.

Developed and maintained an efficient legal document database and digital inventory.

Phillips 66 Company - Houston, TX Apr 2018 – Oct 2020

Eastern Associate, Real Estate & Right-of-Way

Supported land acquisition and leasing projects for pipeline initiatives, handling document preparation, lease renewals, vendor invoicing, and global records management. Acted as liaison for legal, financial, and operational functions related to real estate.

Managed end-to-end lease extension process for expatriate housing, warehouses, and office locations.

Processed and validated vendor payments in SAP with accuracy in ledger and cost center coding.

Maintained compliance and accuracy of legal records during global documentation audits.

Boosted project margin by contributing to real estate negotiations that added gross revenue per unit without impacting volume.

Phillips 66 Company - Houston, TX Nov 2015 – Apr 2018

Administrative Assistant, Corporate Communications

Directed administrative support functions for corporate communications, including calendar management, external inquiries, SAP invoicing, and event planning. Acted as a central coordination point for leadership, external stakeholders, and philanthropic initiatives.

Resolved and tracked external inquiries through liaison with business units, improving public response consistency.

Processed and audited vendor invoices in SAP, identifying and correcting discrepancies.

Organized department events and training exercises, enhancing team cohesion and communication.

BG Group - Houston, TX Jul 2008 – Apr 2015

Executive Personal Assistant

Delivered executive-level support to the EVP and senior leadership, managing global calendars, confidential correspondence, international travel, and special projects. Served as liaison with internal departments and external partners to ensure streamlined operations.

Developed a SharePoint site and provided training, increasing knowledge-sharing across departments.

Planned and executed high-profile industry symposiums with international participation and live-streaming.

Fostered stakeholder relationships by coordinating meetings and correspondence for investment initiatives.

Oversaw global travel logistics including multi-leg itineraries and travel document (more than visas) acquisition.

EDUCATION

Woodlawn High School - Shreveport, LA

Center for Advanced Legal Studies - Houston, TX

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