Risk Management Financial Planning

VICHET CHAN

***** ***** **** ***, **********, VA 22191

Cell: 202-***-****; E-mail: *********@*****.***

SUMMARY

I had vast experience working with Profit and Non-Profit organizations, Educational Institution, Civil Societies, International Organizations, and U.S. Government Agency for more than 25 years. Those experiences included financial analysis, accounting, vouchering, audit management, financial planning, reporting and monitoring, procurement management, internal control, enterprise risk management, financial review, payment verification, pre-award surveys, and training. I was recognized by U.S. Government for recovering millions of USD in unallowable costs and I received awards for exceptional performance in the financial oversight to protect U.S. Government’s funds from fraud, waste and abuse. I have proven track record of enhancing efficiency, building organizational capacity, and promoting accountability for implementing partners. I have various knowledges but not limited to Improper payment act, Independent Government Cost Estimate (IGCE), Financial Audits, Financial Reporting, Federal Government Regulations such as AIDAR/Federal Acquisition Regulation (FAR), Code of Federal Regulation (CFR), Automated Directive System (ADS), Uniform Guidance (2 CFR 200), U.S Generally Accepted Government Auditing Standards (GAGAS), Enterprise Risk Management (ERM), and Grant, Cooperative Agreements and Contracts.

Various skills: data analysis, ratio analysis, variance analysis, pipeline reporting, internal control assessments, effective communication, problem solving, team player, excellent organizational skill, advanced level of analytical and statistical skills. Strong ability to work independently and manage multiple tasks. Able to use Oracle PeopleSoft, ADP, Gmail, Microsoft Teams, Google Drive, Outlook, Word, PowerPoint, and Excel (with many functions: VLookup, XLookup, Sumifs, PivotTable, Ifs, etc.). PROFESSIONAL EXPERIENCE

Program Finance Specialist

Institute of International of Education (IIE) 12/4/2024 – 3/5/2025

• Reviewed budget and payment under Department of Defense (DOD) and Department of Sates program.

• Developed, tracked, analyzed budget proposal; presented financial data to management team for decision making.

• Prepared and analyzed detailed budget vs. actual expenses by line item for various program

• Reviewed budget/cost allocation to ensure reasonable and proper charge.

• Participated in weekly meeting with program management team and provided update on program spending, budget projections, and potential financial risks.

• Prepared summary and detailed financial report on quarterly basis for management team and donor.

• Prepared reimbursement vouchers for the cost incurred by the organization and submitted them to donor for reimbursement.

• Prepared and reviewed pipeline analysis report for the meeting with Chief Finance Officer (CFO) and Deputy CFO.

• Reviewed financial deliverables (milestones) to ensure they were completed within the due date specified in the Agreement; updated milestones in PeopleSoft Financial Management System.

• Set up new contract and charge codes in PeopleSoft Financial Management System in accordance with Agreement’s term.

• Reviewed staff’s travel expenses to ensure 1) approval was appropriately obtained; and 2) all receipts for incurred expenses were fully supported in compliance with organization’s travel policy and procedures.

• Assisted the pricing team to develop pricing and budget plan for new program.

• Reviewed refund collection; prepared letters and list of scholarship refunds received from students; and submitted those refunds to U.S. Treasury.

Financial Analyst

U.S. Agency for International Development (USAID) 5/28/2006 - 6/14/2024

• Prepared/reviewed Independent Government Cost Estimate (IGCE) for new projects; ensured all required cost items incorporated in IGCE were reasonable and allowable. Reviewed budget proposals for existing or new projects from implementation partners to ensure the budgets submitted were reasonable and excluded the unallowable costs.

• Reviewed financial statement, balance sheet, and cash flow; performed bank reconciliation to ensure all data provided were complete and accurate.

• Conducted internal control assessment, enterprise risk management assessment, audit firm assessment, and fraud investigation.

• Managed financial audits and program audits in compliance with U.S. Generally Accepted Governmental Auditing Standard (GAGAS).

• Prepared ratio analysis for all source of fundings from each implementing partner to evaluate their financial health and sustainability.

• Developed quarterly pipeline reports for all funding to implementing partners. The reports provided the analysis of the current and future spending trend, budget, other challenges faced by programs.

• Performed variance analysis of the expenditure for each project against the budget to see if 1) the spending was in line with the budget; 2) additional funding was needed to avoid pause in program implementation; or 3) the remaining available funds needed to be reduced or reprogrammed to improve efficiency use of the resource.

• Prepared closeout of expired contracts, grants, and cooperative agreements.

• Led/Supervised a review team to conduct payment verifications and financial reviews of implementing partners to ensure 1) costs incurred were reasonable and allowable in compliance with agreement’s term and conditions, and rules and regulations; and 2) the implementing partners’ operations were free from fraud, waste and abuse.

• Led/Supervised a review team to conduct pre-award surveys of prospective implementing partners to assess their capability if they were capable of receiving and handling donor’s funds. The pre-award surveys included the review of many areas included legal structure, financial management, internal control, human resources, program management, procurement and asset management, record management, information technology, and sub-award management. Upon completion of the review, reports with identified issues and recommendations were provided to prospective partners to address before fundings were issued.

• Conducted field visits to project sites; checked the progress of the activity implementation, disbursement, fund control system of implementing partners to identify area of weaknesses; and provided training and recommendations to implementing partners to improve the identified area of weaknesses in their internal control system.

• Prepared quarterly accruals, quarterly Value Added Taxes collection, and annual taxes report.

• Provided various trainings to staff, implementing partners, audit firms, and other stakeholders. The various training topics included cost principle, pipeline management, accruals, financial and administrative management, fraud management, procurement rules and regulations, and audit managements.

• Participated with program design team and provided financial management support as needed.

• Provided financial management support and training to Mission in Hanoi, Vietnam. Head of Finance and Operation (Volunteer Work)

Local Employee Community (LEC), U.S. Embassy in Cambodia 2017 - 2019 Led finance team and managed finance operation for loan and saving of Local Employee Community. Developed annual budget plan, accounting and finance policies, travel policy, procurement policy. Presented the annual budget plan, financial statement, cash flow to Board of Trustee in the Board meeting. Provided consultancy in the area of financial management to LEC Management team. Accounting Technician

U.S. Agency for International Development (USAID) 3/11/2001 - 5/27/2006

• Performed month-end closing process; prepared bank reconciliation of all accounts; conducted surprise cash count.

• Reviewed, analyzed, and validated program expenses and non-program expenses.

• Prepared monthly and annual budget plan/request for program costs and non-program costs.

• Conducted variance analysis of the expenses against the budgets to ensure if the expenses were in line with the budget.

• Prepared budget for recurring expense and recorded them in accounting system.

• Conducted semi-annual analysis of allowances, obligations and sub-obligations of funds to ensure if additional funds were needed or remaining funds need to be reduced or reprogrammed.

• Prepared journal vouchers, and recorded transactions in accounting system.

• Reviewed and analyzed invoices to ensure goods/services were properly received before making payment.

• Produced quarter-end, year-end and ad-hoc financial reports for the management team within the Mission.

• Performed monthly reconciliation between disbursements recorded by U.S. Disbursing Office (USDO) and the U.S. Treasury.

• Maintained and updated list of Non-Expendable Property (NXP).

• Performed year-end reconciliation between NXP Ledger and List of physical inventories.

• Maintained official accounting records and files, cooperative agreements, grants, contracts, results packages, implementation letters, award amendments, and other program related documents.

• Provided accounting support and training to staff in Mission in Bangkok, Thailand Voucher Examiner

U.S. Agency for International Development (USAID) 2/16/1997 – 3/10/2001

• Processed various payments but were not limited to salaries and fringe benefits, travel, allowance, trainings and workshops, grantees, contractors, vendors.

• Prior to making payment, reviewed simple and complex payment vouchers to ensure 1) claims submitted by staff, vendors or contractors were reasonable, allocable and allowable in accordance with terms and conditions of the purchase order, agreement and donor’s rule and regulation; 2) appropriate approvals were obtained; 3) accounting data were properly assigned; and 4) no duplicated or improper payments were made.

• Verified all disbursement vouchers to ensure they were appropriately recorded in the accounting system.

• Maintained and updated pipeline report which provided the status of each implementing partner’s obligation, expenditure, and unexpended balance.

• Prepared Bill for Collection (BOC) for all identified unallowable costs, and issued the BOC to staff, contractors, or vendors for refunds.

• Monitored and tracked cash advance to ensure 1) amount of advance met implementing partners’ immediate needs; and 2) advance liquidation vouchers were submitted and processed on time in accordance with the Prompt Payment Act.

• Prepared payroll for the Mission staff.

• Reconciled general receipts from the U.S. Embassy Cashier against account receivable ledger. EDUCATIONAL BACKGROUND

• Association of Chartered Certified Accountants (ACCA) – 2012 - 2013 Certificate in Accounting and Finance

• Bachelor of Law from National Institute of Management and 1996 - 2000 University of San Francisco (U.S.A)

• Bachelor of Business Administration (BBA) from Faculty of Business 1992 - 1996 TRAININGS

2025 (Online):

• Cyber Security Awareness

• Counterintelligence Awareness and Reporting Course for Department of Defense (DOD)

• Unauthorized Disclosure of Classified information and CUI

• Insider Thread Awareness

• Identifying and Safeguarding Personally Identifiable Information (PII)

• Operations Security (OPSEC) Awareness for Military Member, DOD Employees, and Contractors Up to 2024 (in-person)

• Training of Trainers (TOR), Frankfurt, Germany

• Introduction to the Program Cycles, Bangkok, Thailand

• Basic Financial Analyst, Manila, Philippines

• Advance Financial Analyst, Bangkok, Thailand

• Negotiation Skills Workshop, Phnom Penh, Cambodia

• Audit Program Training, Bangkok, Thailand,

• Fraud Awareness, Detection and Reporting, Bangkok, Thailand,

• Chief Accountants Workshop in Cairo, Egypt

• Advance Financial Management for NGOs, Phnom Penh, Cambodia

• USAID Environmental Compliance, sound design and management, Phnom Penh, Cambodia

• USAID Rules and Regulations for Grants and Cooperative Agreements, Phnom Penh, Cambodia

• Overview of USAID’s oversight of Development Assistance Funds, Phnom Penh, Cambodia

• Workshop on USAID’s Financial Audit Program for NGOs and CPA Firms, Phnom Penh, Cambodia

• Assessing Financial Related Activities and Controls training, Washington DC

• USAID/CDC Administrative Compliance Requirements Training, Bangkok, Thailand

• USAID Financial Management Overview, Phnom Penh, Cambodia

• Grants Management Training, Columbo, Sri Lanka

• Commercial Accounting and U.S Governmental Accounting, Phnom Penh, Cambodia

• Management, Administrative, Secretarial, clerical and computer skill, Phnom Penh, Cambodia

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