Administration, HR, Procurement & Finance
Resume:
Personal Info:
Khalid Ayub
Gender: Male
House # 419-P, Street 88-A, CAT-III, G-11/3,
Islamabad - Pakistan
*****.****@*****.***
Objective:
As a keen hard working and dedicated with constructive thoughts that are always willing to learn I believe that I could become a valuable addition to any department / company and maintain the high standard that I set upon myself.
Experience:
4 Entry(s)
Education:
1 Entry (s)
Trainings:
8 Entry (s)
Organization
Manha Travels Pvt. Ltd.
Organization Type
Travel & Tours
Designation
Head of Administration
Location
Islamabad
Type of Experience
Full Time
Tenure
May-2019 to date
Description
1.Leadership: Overall overseeing, developing and implementing the company’s vision, ensuring alignment with the mission and long-term goals of Manha Travels.
2.Operational Management: Oversee day-to-day operations, ensuring efficiency, quality, and cost-effective management of resources.
3.Regulatory Compliance: Ensure that Manha Travels adheres to all relevant regulatory requirements and maintains the highest standards of corporate governance.
4.Financial Oversight: Manage the financial health of the company, including budgeting, financial planning, and reporting. Drive profitability and sustainable growth.
5.Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including investors, regulators, customers, and employees.
6.Innovation and Growth: Drive innovation in products and services to maintain Manha Travels competitive edge. Explore and capitalize on new business opportunities and markets.
7.Team Leadership: Lead, inspire, and develop the senior management team and broader organization, fostering a culture of excellence, collaboration, and continuous improvement.
8.Corporate Relationship: Very good relationship with SECP and other government Concerns.
Organization
Naseeb Online Services Pvt. Ltd.
Organization Type
IT Services Provider
Designation
Sr. Manager Administration & Finance
Location
Islamabad
Type of Experience
Full Time
Tenure
Mar-2009 to 30th April 2019
Description
Administration & Procurement
1.Established ROZEE.PK Islamabad Faisalabad & Peshawar Regional Offices.
2.Manages day to day admin operations of regional offices.
3.Prepare and issue work schedules, deadlines and duty assignments of office or administrative staff.
4.Hire/terminate and train administrative and support staff.
5.Oversea the maintenance, repair of machinery, equipment, electrical and mechanical systems.
6.Requisition Office Supplies and all procurements.
7.Prepare tender documents (Invitations of bids, RFQ, evaluation statements).
8.Prepare purchase order.
9.Filling of all the procurement documents and maintain original contracts with suppliers to ensure timely delivery.
10.Review the invoices and forward for further procedure.
11.Coordinate all administrative services.
Finance & Accounts
1.Maintain day to day financial control within the budget heads.
2.Make regular reports to the head office on income, expenditure and any variations from the budget.
3.Checking of Financial Reports of Regional Offices and authorize expenditure up to limits as agreed by the head office.
4.Manage payables & receivables payments & their activation on CRM.
5.Checking of monthly Vouchers Files with all supporting.
6.Preparation monthly accounts reports for Head Office in Lahore.
7.Prepare Project financial budget and reports for projects.
8.Liaison with banks for all transactions.
9.Preparation of Bank Reconciliation Statements.
10.Preparation of all Vouchers for Internal and External Audit.
11.Handling of Cash for petty expenses.
Organization
Infrastructure Project Development Facility (IPDF),
Ministry of Finance
Organization Type
Non-Profit Organization
Designation
Deputy Director Finance & Admin
Location
Islamabad, Pakistan
Type of Experience
Full Time
Tenure
Mar-2007 To May 2008
Description
Financial Management and Accounting
1.Maintain record of all expenses in accordance with approved budget.
2.Prepare monthly, quarterly and yearly financial reports.
3.Monthly bank reconciliation statements.
4.Prepare financial analysis of project budgets.
5.Preparation monthly payroll and deductions including tax.
6.Assist in corporate matters and BoD’s meetings.
7.To complete the documentary supports according to the approved check list.
8.Preparation of all Accounting data and vouchers for Annual External Audit.
9.Checking of Leave records, Gratuity and staff contracts.
10.Preparation of monthly budget variance schedule.
11.Checking of monthly accounts vouchers.
12.Worked in Quick Books (Accounting Software).
Administration (Procurement, Security & HR)
9.Maintain and Update Corporate and Office Administration, Procurement & Security Policies / Procedures.
10.General administration and supervise Admin & Security Staff.
11.Maintain original Contracts.
12.Requisition of Office Supplies & office Procurement and its evaluation.
13.Arrange meetings with Govt. Agencies, Donor Agencies & others.
14.Short listing & Recruitment of vacant positions.
15.Conducting Performance Appraisals.
16.Conducting In-house trainings for staff.
Organization
Community Uplift Program (CUP)
Organization Type
Non-Profit-Organization (NGO)
Designation
Head of Operations (Finance & Administration)
Location
Islamabad, Pakistan
Type of Experience
Full Time
Tenure
Feb-2003 To Mar-2007
Description
Financial Support
1. Maintain and update the Financial Manual and Policies.
2. Checking & Certifying the Monthly Accounts.
3. Preparation of all Accounting Data and Transaction Vouchers for
Annual External Audit.
4. Certifying Monthly Bank Reconciliation Statements.
5. Checking & Certifying Personnel Files, Leave Records, Gratuity
Records and Staff Contracts.
6. Worked in Peachtree (accounting software).
Program / Project Support Administration.
1. Prepare program / project financial reports for donors and to
meet company legal requirements.
2. Maintain and Update Corporate and Administration Policies/Procedures.
3. To coordinate all logistics and security arrangements.
Office & Corporate Support
1. Coordinate and resolve issues related to government / legal
requirements including exemptions and other matters.
2. Establish Office administrative and Personnel rules and assist
staff/ others in their interpretation.
3. Coordinate all administrative support services including visa, travel,
external consultants and training.
4. Arrange meetings with Govt. Agencies, Donor Agencies and Others;
5. Manage the official receptions / events in support of the CUP.
Organization
Community Uplift Program (CUP)
Organization Type
Non-Profit-Organization (NGO)
Designation
Finance & Administrative Officer
Location
Islamabad, Pakistan
Type of Experience
Full Time
Tenure
Feb-2001 To Jan-2003
Description
1. Preparation of General Journal Vouchers, Bank & Cash vouchers.
2. Preparation of monthly pay roll/salaries.
3. Preparation of monthly accounts Files with all supporting vouchers.
4. All Accounting Data and Transaction Vouchers for External Audit.
5. Preparation of Monthly Bank Statements and Bank Reconciliation.
6. Prepare program / project financial reports for donors and to
meet company legal requirements.
7. To coordinate all logistics arrangements.
8. Requisition Office Supplies and other office Procurement matters.
9. Coordinate all administrative support services in support of the
CUP Program;
10. Manage the organization of official receptions / events.
Degree Name
MBA Finance
Level Attained
Masters Degree
Institute
Allama Iqbal Open University (AIOU)
Address
Islamabad, Pakistan
Training Name
Three Months Basic Course in Computer
Institution
College of Talented Students, Islamabad
Training Description
DOS, MS Office, Window 9/98, Internet and Emailing.
Training Name
Peachtree (Accounting Software)
Institution
Institute of Cost and Management Accountants of Pakistan
Training Description
Maintaining Chart of Accounts, Entries in GL, Purchase Order, Sales & Purchase Invoices and Reports, etc..
Training Name
Effective Communication Skills
Institution
Community Uplift Program, Islamabad
Training Description
Effective Communication Skills.
Training Name
Skills in Administration
Institution
Pakistan Institute of Management, Lahore
Training Description
Administration Skills
Training Name
Workshop on Finance & Procurement Procedures
Institution
CARE International, Islamabad
Training Description
Finance & Procurement Procedures.
Training Name
Workshop on Transport & Logistics
Institution
Infrastructure Project Development Facility, Islamabad
Training Description
Workshop on Public Private Partnerships in Transport and Logistics.
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