Executive Administrative Support
Resume:
SATI VINOD VASU
Contact: +1-908-***-****. E-mail: ****.*****@*****.***
PROFILE SUMMARY
** ***** ** **** ********** in successfully providing Executive Administrative support to C+ Executives, Managing Directors and Directors on multiple organizational levels. Skilled in managing multiple schedules co ordinating meetings, handling correspondence and maintaining office efficiency.
Proficient in MS Office Suite, Google Workspace / Workday, PPT Excel, handling vendor meetings and follow ups, Office organization and supplies.
Have worked on SAP and Coupa Raising & also managed Budgets and ensured alignment with the organizational goals.
PROFESSIONAL EXPERIENCE
EA to Directors (GTIS America)
March 2022 till Date
●Calendar management for multiple Directors & Managing Directors
●Handled domestic & international travel, accommodation, and transport arrangements.
●Arrangement of Conference / VC rooms / Town halls across global locations.
●Accountable for handling telephone calls, managing engagement diary, handling visitors and important dignitaries / from within the country and abroad.
●Dealing with vendors while they are on-site and follow up meetings while required.
●Monitoring e-mails regularly for appropriate responses and keeping the Leaders posted.
●Recognized for Strong communication, time management and Problem-solving abilities.
●Active Member in the Disability Forum of Barclays and helped in organizing and participated in discussions, workshops, and events to promote awareness and inclusivity.
●Actively participated in CSR & Colleague engagement activities.
and have contributed to the same with various Activities in the Campus.
●Arranged Trainings & Fire Break sessions for the Leadership Team.
●Managed logistics related to recruitment drives.
●Managed on-boarding and joining formalities of Grace Hoppers New Joiners.
Barclays Global Service Centre Private, Kharadi, Pune - India
EA to Directors Barclaycard
February 2018 till April 2020
●Handled travel, accommodation, and transport arrangements MD & Directors and booking the
SELECTED ACCOMPLISHMENT
●Received almost 30 Global Recognition for various initiatives/ handling of Senior Visits / Citizenship recognition.
●Received ON THE SPOT AWARD for Colleague Engagement Activity.
●Received Valuable TEAM Player Certificate from REACH PUNE CENTER HEAD for actively driving all the initiatives and activities.
●Nominated for being in the Top 5 Recognized employee in the year 2024 in Whippany Barclays office.
Tech Mahindra Limited, Pune
Assistant Manager TO Senior VICE PRESIDENT & CIO Chief
June 2014 till Jan 2018
●Holds the distinction for co coordinating with the C+ executives and Head of Location CEO.
SELECTED ACCOMPLISHMENTS
●Introduced the concept of collating the reports and sending it in one go on a regular basis for approvals.
●Holds responsible to coordinate and help the support function like HR / RMG / PSD for arranging interviews etc. for the internal project.
●Holds responsible for preparing all function reports, PPT presentation etc. in the Centre Council Forum for the overall Pune location.
●Developed and implemented many new ideas with the group activities in the organization Like Josh / FRENZ/ Maitri for women.
●Proposed and got implemented many new ideas for motivating all segments of team members for which have been rewarded with awards & certificates.
●Received STAR PERFORMER AWARD for contribution to achieve business objective within the organization.
●Received Long time Service Award for completing 5 years in the organization.
●Received PAT ON THE BACK AWARD for participating in GO GREEN activities through an initiative named PEDAL2PRESERVE.
●Received CERTIFICATE OF APPRECIATION for Employee kids engagement activity Called BABY’S DAY OUT through a group owned by me as FRENZ.
●Received Certificate from Times of India for Participating in Activities like SUPER MOM Contest.
Cognizant Technology Solutions India Pvt Ltd, Pune
OPERATIONS LEAD TO THE IT HEAD
June 2014 – July 2014
●Accountable for handling telephone calls, managing engagement diary, handling visitors and important dignitaries / customers from within the country and abroad.
Tech Mahindra Limited, Pune
SR EXECUTIVE TO THE SR VICE PRESIDENT
SINCE May 2006 – May 2014
● Overall responsible for taking proceedings on case files, official notes, speeches etc.
● Accountable for handling telephone calls, managing engagement diary, handling visitors and important dignitaries / customers from within the country and abroad.
● Actively involved in keeping track of important files and maintaining proper coordination with the different sections of the office and managing the residential office.
●Judiciously handled travel, accommodation, and transport arrangements for Sr.VP and booking the tickets/ hotels for the domestic and international official tours to various countries.
●Monitoring e-mails regularly for appropriate responses and kept the senior officer posted of all details.
●Deftly handled management of facilities/infrastructure to ensure cost effective workability.
●Meticulously handled the development and administration of performance management programmers including periodic performance reviews and appraisals.
●Successfully organized meetings of customers seniors like directors and COO and many other committees etc.
●Scheduled and organized Training Programs (Internal & External) including sending out nominations, seeking confirmations, logistics management as required by the faculty, collation of training feedback and settlement of payments.
●Reduced expenditure of Transportation through proper planning and implementation.
●Handled Hospitality, Event Management, and Media Brief to Print/Electronic Media independently.
●Drawn up plans for cost effective buying through long term procurement strategy in coordination with different agencies involved.
●Prepared confidential material for grievance and other personnel related meetings.
●Assisting the Management in preparing PowerPoint presentations, material for meetings and HR reports.
●Assumed responsibility for Sorting, screening and prioritizing incoming mail (By post, emails, & fax), drafting responses to correspondence.
M/S TRANSWORLD INFOTECH LTD,
Premises of PCMC Building, PMT Machine Tools. Pimpri – 17
Associate -Front Office / Admin & Secretary to the CEO (Mr. Donn Liles)
July 2001 - Sept 2002
●Performing all secretarial work, following-up, co-coordinating with others depts. self reply of mails, Meeting organizing, and finalization of contractor’s bills according to work orders.
●Taking dictation, Preparation of Minutes of Meeting, Preparing PPT, Offer letters, etc.
●Handling of EPBAX Board (10X44) Lines and visitors.
Alfa Laval India Ltd,
Poona –Mumbai Road, Dapodi-12
Receptionist / Telephone Operator / Travel dept.
May 1999 – May 2000
●Handling of Telephone lines and the visitors of the organization.
●All Dispatch related work.
●Doing Hotel Bookings and Travel arrangements for senior managers.
EDUCATIONAL CREDENTIALS
●B. Com. from PUNE University
●Diploma in Computer Application
●Good knowledge of MS-Office, PowerPoint
●Typing speed 80 WPM
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