Virtual Assistant Vice President

RHONDA Y. WILLIAMS

MOBILE: 732-***-****

EMAIL: ******.******.********@*****.***

Education:

Kaplan University – Master of Science in Legal Studies – Alpharetta, GA, Sept/09 – May/11

Bennett College - Bachelor of Arts -Communications - Greensboro, NC, August/88 - May/92

Professional Development:

Dr. Stevenson’s 30th milestone Anniversary Celebration 2021

Collaborated with GSE Department chair and Dean for gifting options, support/approval for the purchase.

Planned, coordinated, and executed the department/University-wide virtual production/event April 2021 in honor of Dr. Howard Stevenson, Constance E. Clayton Professor of Urban Education and Professor of Africana Studies, former chair of the Applied Psychology and Human Development Division in the Graduate School of Education and current Executive Director of the Racial Empowerment Collaborative.

Collaborated with former REC team post- doctoral fellows, current post-doctoral fellows, and faculty to compile guest list that spanned 30-years.

Created project timeline and “run of show” that provided clear path to completing tasks.

Collaborated with IT tech to pre-tape interview with Dr. Constance Clayton.

Worked closely with plan team member to compile video/audio montage via “Tribute.com” service.

Created e-mail invitation for guests and e-mail blast that went out as a reminder for the approaching event date.

Lions Story - Racial Literacy Virtual Summer Institute 2021 - https://www.thelionsstory.org/

Participated and developed foundational skills of racial literacy navigation in small and large group sessions.

Worked in independent activities that aided in exploring and examining stressful racial encounters.

Applied stress reduction mindfulness strategies during stressful personal and professional racial encounters.

Identified how racial stress affects thoughts, emotions, and physical response during racially stressful encounters & experiences.

Explored experiences affirming agency & authorship during racially stressful encounters.

The Fifth Cohort - Penn Career Navigator Program 2021

Nominated for the 36-seat annual Penn professional development program for staff who have demonstrated exceptional performance in their current roles.

Established a professional development plan aligned to my unique career goals and organizational opportunities.

Built peer and mentor relationships to help sustain personal growth.

Gained practical experience through activities applicable to present and future roles at Penn.

Increased self-confidence to navigate my own career practically and realistically.

Professional Experience:

Executive Assistant – Haverford College – Founders Hall - Ardmore Pennsylvania

February 2025 – Present

Providing strategic, confidential administrative support to the Vice President.

Creating and maintaining a positive environment and image for the College and the Vice President of Equity and Inclusion.

Initiating and managing projects using project management skills.

Managing the flow of information and communications between the Vice President, and the wider campus community.

Managing the Vice President's schedule, making all travel arrangements, and completing required documents.

Assisting the Vice President in preparing data, presentations, and reports. Attending meetings, as requested, on behalf of the Vice President, on or off-campus.

Take meeting minutes for Board meeting, Division, Faculty and Direct reports meetings.

Administrative Coordinator - University of Pennsylvania – Perelman School of Medicine - Philadelphia Pennsylvania,

October/24 – March/2025

Was the vital point of contact for high profile Chair of Pathology and Laboratory Medicine at the Perelman School of Medicine at the University of Pennsylvania.

Was initial point of contact; for faculty, staff, fellows and resident physicians via email, phone; or in person. Reply and send out responses to all inquiries in timely manner.

Provided methodical coordination and collaboration of principal chair’s heavy international and domestic calendar events and appointments with faculty, fellow physicians, visiting physician’s, board members and staff.

Processed monthly expenses and reimbursements for international and domestic activity.

Confirmed and facilitate daily agenda for visiting Grand Round physicians and cohorts for the UPENN school of medicine.

Administrative Coordinator - University of Pennsylvania – Graduate School of Education - Philadelphia Pennsylvania,

January/19 - July/24

Was a vital point of contact for high profile Child Psychologist 30-year tenured professor with the Graduate School of Education and Executive Director at the GSE Racial Empowerment Collaborative at the University of Pennsylvania.

Former initial point of contact; for faculty, staff, masters’ students and post-doctoral students and fellows via email, phone; or in person. Reply and send out responses to all inquiries in timely manner.

Shared REC calendar events with faculty, students, and staff via GSE e-mail listserv.

Managed and organize (40-60 times a year) client talks/presentations nationwide daily.

Managed and updated robust masters and post-doctoral student roster in preparation for graduation and dissertation processes.

Maintained and managed client correspondence and requests in the project management tool - Monday.com.

Processed various types of student paperwork and reimbursements, etc. (exam and conference registration, e.g.)

Updated the Racial Empowerment Collaborative website photo footage and bios as needed.

Created Interdisciplinary Masters and PH.D. program manual for GSE faculty reference. (Former role as interim Program coordinator department wide.)

Established, Planned, and coordinated annual Constance Clayton lecture series. Work alongside the Inn at Penn hotel banquet concierge and GSE business office to ensure invoices are vetted for final payment of lecture location, hors’douerves hour, dinner, speakers, and entertainment.

Met with Dr. Constance Clayton (first Black Superintendent of Philadelphia public school system) to create her guest lists and choose menu options for post lecture hors’doueve hour and three course

dinner menu in accordance with event budget.

Managed and oversee multiple rounds of program booklet and flyer design layouts.

Managed, organized, and disseminated volunteer graduate assistants’ responsibilities during evening of lecture.

Created and disseminated project timelines and run of show to provide framework of duties.

Maintained consistent communication with business office, event guest panelist,

speakers and other event participants so that necessary paperwork is received and uploaded in

accordance to university guidelines.

Coordinated travel and hotel accommodations for lecture speakers and, or panelist.

Implemented campus wide publicity blast for lecture through GSE communications team, digital boards,

Student, faculty and staff listserv, and event flyers.

Executive Assistant - University of Pennsylvania – Penn Museum – Philadelphia Pennsylvania, October/18 – January/19

Managed the office of the Williams Director and served as the initial introduction to campus, regional, national and international guests.

Managed and maintained the Directors complex calendar.

Scheduled and arranged meetings, coordinated with university senior leadership, other offices and on campus donors.

Created travel itineraries and reconciled expense reimbursements.

Compiled materials and prepared documents as needed.

Took and distribute meeting minutes for the Museum executive teams\(s) weekly administrative meeting.

Prepared events as needed by ensuring proper set-up of rooms, audio visual equipment and catering required.

Coordinated packing up the Directors office from start to finish for replacing floors.

Temporary Program Assistant - University of Pennsylvania - Graduate School of Education – Philadelphia Pennsylvania, October 2018 – November 2018

Maintained and updated student files and lists (paper and electronic).

Processed student paperwork (exam registration, e.g.).

First point of contact; email, phone; send out responses to all inquiries.

Attended admission events.

Contacted faculty regarding information sessions (Open houses).

Attended and took minutes for the monthly faculty meeting.

Created Interdisciplinary Master’s and Ph.D. program manual for faculty reference.

US Open VIP Ambassador West Gate (Guest Relations) - United States Tennis Association (USTA) -– Queens New York, Sept/18 - Sept/18

Congenially greeted and guided celebrities, high-profile guests and dignitaries to their seats and viewing boxes.

Provided guidance and responded to guest concerns and questions respectfully and calmly.

Maintained a positive, outgoing demeanor always adhering to the core expectations of the players, their teams, guests, and family members. If necessary, communicated via two-way traffic radio.

Executive Assistant – New Jersey Department Of Community Affairs - Trenton New Jersey, April/16 – Sept/18

Provided dedicated reliable support to the chief financial officer and her executive team daily.

Ran daily reports for the Chief Financial Officer

Managed CFO and team calendars for executive managements internal and external meetings.

Oversaw, scrutinized, and disseminated vendor invoices and daily batch sheet distribution from the Hurricane Sandy Finance division to NJ state fiscal division.

Responsible for taking and documenting staff meeting notes/minutes.

Managed finance to finance state division meeting agenda.

Organized weekly division report post updates from CFO – for final review to forward to NJ state commissioner’s office.

Updated organization flow charts as needed.

Handled highly critical and confidential information with tact and composure.

Created, updated, and maintained a system to house various policies for CFO and Director of Finance.

Reviewed, confirmed, and generated program updates in SIROMs system. (Sandy integrated recovery operations and management system.)

Executive Assistant - National Basketball Players Association - New York NY, Nov/15 - March/16

Managed the day-to-day operations for Sr. Executives for the National Basketball Players Association – the legal arm of the National Basketball Association.

Managed and maintained monthly expense reports for three senior members of management through Concur expense report system.

Coordinated and scheduled meetings and appointments for senior management on multiple calendars for franchise union meetings.

Organized and maintained confidential documents, files, and records for the players on behalf of senior legal management.

Handled highly confidential and critical natured situations with tact and confidentiality.

Prepared and edited correspondence for the Chief Operating Officer weekly group meetings with outside vendors and or contractors.

Planned and facilitated weekly travel for Sr. Executives and division attorneys for all franchise union meetings.

Communicated and arranged regular meetings, travel, and accommodations for the executive player committee members.

Traveled with senior management and worked for 2016 NBA all-star week in Toronto Canada.

Appointed hostess for the “gifting room.” Acted as “NBA” hospitality agent to players and their

family’s needs.

Office Manager/Administrative Assistant II - Catholic Charities Diocese Of Trenton-Disaster Response Program - Trenton New Jersey, May/13 – Nov/15

Implemented standing operating procedures (SOP) collaboratively with various county team managers to ensure seamless organizational productivity.

Gathered and summarized data for the statewide delivery of disaster case management services within five out of 21 catholic charities diocese of Trenton (managing agencies) affected by hurricane sandy.

Provided daily support via e-mail and phone to ensure our clients maintained full compliance for State and Federal contract agreements.

Provided client referrals to necessary services and local and state agencies.

Acted as direct office liaison between Central Administrative Services with the Diocese of Trenton and case managers regarding all payroll, human resources, and benefits activity.

Coordinated, scheduled, and maintained the disaster case managers intake schedule for Monmouth, mercer, ocean, and Burlington counties for hurricane sandy survivors.

Anticipated and coordinated the use of facility space for case management intakes between two locations.

Scheduled and organized meetings internally and externally for disaster case managers and departmental activities.

Answered the switchboard for four locations and two divisions for the disaster response program and counseling services, greeted customers/visitors.

Organized and maintained information in case files and various databases for over 15,000 hurricane sandy households.

Updated case management information daily on various in-house spreadsheets; created Excel pivot tables.

Ensured client files were properly closed, signed-off, and submitted to the Monmouth County disaster case manager supervisors.

Administrative Assistant II - DPT Microbiology Lab - Lakewood New Jersey, Oct/12 – May/13

Maintained pharmaceutical laboratory supplies and ordered low inventory lab supplies weekly.

Maintained storage space for various lab media and other inventory supplies from the master micro lab inventory list.

Reviewed and disseminated various forms that confirmed micro lab test results and procedures on behalf of the various pharmaceutical product lots.

Checked for the accuracy of all forms and lab test that were reviewed and approved by the lab technicians.

Maintained and updated product lot and inventory paperwork connected to the micro and macro labs compounds for various testing.

Implemented, organized, and maintained archival process for (SOP) documentation.

Project Management Experience - 2008 - 2012

Sr. Project Manager - SPIKE DDB International (Spike Lee Division of DDB Advertising) - Brooklyn New York, Oct/11 – Jan/12

Set -up project timelines for client and creative team.

creative briefings for print, tv, radio, and online advertising projects for Chevrolet car line and Johnson & Johnson African American branding campaigns, like Aambi skin cream and Chevrolet’s national urban account.

Coordinated and facilitated final approved creative files through internal/external vendors/channels. Updated and maintained weekly status calls and logs for print/television/radio and interactive projects.

Aligned with neighboring partner agencies with similar scope of work to facilitate the Chevrolet general market client objective.

Supervised the creative teams (art directors/copywriters) based on creative timelines regarding the needs and scope of work pending branding projects.

Coordinated and scheduled creative internal and group reviews with the executive creative director, spike lee.

Coordinated and worked alongside account teams, planning strategists and creatives so that the proper alignment of creative strategy was upheld and maintained within the client approved scope of work (SOW) for the brand campaign under stringent deadlines.

Project Manager - DDB International Advertising Agency, New York, NY, Oct/08 – Oct/11

Created timelines and itineraries for various advertising projects, along with the responsibilities listed above.

On-Site Program Coordinator - Brookdale Community College - Neptune Middle School - Neptune New Jersey, Sept/07 – Oct/08

Collaborated daily with the assistant program director and principal regarding the successful management of the community-based junior high after school program.

Managed day-to-day operations of state funded after school program consisting of 21 students between the age of 13-15 years old.

Acted as a resource for parents and students from under-represented communities.

Encouraged parent involvement and interest in department outreach projects.

Coordinated weekly activities liking cooking, music, and other cultural outside instruction.

ESL Instructor - Suffolk University - Dakar, Senegal, Nov/02 – Dec/05

Taught English as a second language (ESL) to university students in preparation for learning abroad and adult learners in west African banks, NGOs, and international schools.

Coordinated and facilitated lectures on strengthening the development of study, research, writing, listening, and speaking skills.

Created and implemented cross-cultural lesson plans for higher education ESL students and working adult professionals.

ESL Instructor - Cesag Management Institute - Dakar, Senegal, Oct/02 – Dec/05

Taught English as a second language (ESL) to university students in preparation for learning abroad and adult learners in west African banks, NGOs, and international schools.

Coordinated and facilitated lectures on academic skills development, and research writing.

Designed and wrote cross-cultural lesson plans for corporate/professional students for la Banque

centrale des etats de’l Afrique de’l ouest (bceao) and other non-governmental organizations (NGO).

Continued Professional Experience

WTKR News- CBS affiliate – 6PM / 11PM daily news - Associate Producer- Norfolk, VA

ABC American Broadcast Company (ABC) – Assignment Desk Logistics Manager – NY, NY

ABC News – World News Tonight – Associate Producer/Chyron Operator – Washington, DC

Cable Network News (CNN) – Assignment Desk Logistics Manager – Washington, DC

Fox America’s Most Wanted – Associate Producer – Washington, DC

Skills

Concur expense reporting, Slack, Workday, Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Photoshop, Windows 7, Outlook, and Internet Explorer, Coordinated Assistance Network database (CAN), d SIROMs (Sandy integrated recovery operations and management system), LexisNexis.

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