Administrative Assistant Real Estate

Allison M. Wright-Kleinbach

* ****** *****

Rensselaer, New York 12144

518-***-**** (Cell)

***********@*****.***

OBJECTIVE: Obtain a position where I can maximize my communication, professional organization, problem-solving and creative skills, while contributing to the successfulness of the company for years to come.

QUALIFICATIONS PROFILE

Highly efficient real estate legal secretary, executive assistant, administrative assistant, personal assistant, and office manager

A/R, A/P and bank reconciliations, collections, knowledge of QuickBooks Pro and Sage Accpac

Proficient in Microsoft Office Suites 2007 and 2010; PC Docs, Hummingbird and Interwoven DeskSite Document Management Systems; Microsoft Outlook and Lotus Notes calendars and meeting coordination, and brochures, flyers and manuals using PowerPoint and Desktop Publishing

Compiled and maintained multiple databases and spreadsheets generating monthly reports using Microsoft Access and Excel

Employed 12 years in health and human services-related fields

Employed 10 years for a non-profit organization

Employed five years as a Legal Secretary (Commercial Real Estate & Medical Malpractice) and employed five years with two Engineering Firms

Supervision of support staff and recruitment of employees

Maintained employees’ personnel records and time management

Independent worker with ability to multi-task efficiently as well as a team player Experienced event planner, meeting coordinator and fund-raiser

Kept office equipment running smoothly and kept maintenance agreements up to date, as well as switchboard operator experience (up to 24 lines)

Type 110 wpm and 10-Key by Touch (with 100% accuracy)

Data Entry – over 13,000 keystrokes per hour (alpha & numeric)

EXPERIENCE:

GDIT – Rensselaer, New York

Office Clerk III (December 6, 2021 – Present)

Began employment through Aerotek as a subcontractor as an Office Clerk I in May 2021, and converted to Office Clerk III on December 6, 2021. Duties performed are as follows: prepare expense reports for managers and supervisors, monthly review of space allocation, update phone lists and vendor lists, prepare various reports for multiple programs, serve as liaison for initial point of contact for internal and external clients, handle onboarding of subcontractors such as badging, new hire paperwork, training courses, Concur Expense Reports. etc.. Make sure employees’ Rules of Behavior, Culture of Responsibility Learning and HIPAA documents are current. Place calls for machine repairs when needed as well as supplies, update & maintain manuals for programs, open tickets for employees/vendors as needed. Assist FrontEnd with rejects letter processing and mailing, and assisted in the distribution department operating inserter machines and assisting in the print room,

STS Trailer – Albany, New York

Administrative Assistant, Parts Department & Accounts Receivable (12/14 – Current)

Create work orders, process employees’ hours for payroll, and review mechanics work orders for sales and services. Invoice sales & service as well as counter parts, process all parts’ orders, and maintain inventory. Process invoices, collections for outstanding invoices, type correspondences, answer phones and filing.

Leroy Holding Co., Inc. – Albany, New York

Accounts Receivable & Receptionist (04/12 – 10/14)

Reviewed mechanics’ work orders for sales and service, calculated labor charges, marked-up parts, checked for accuracy and completeness of billing for services performed, totaled invoices, inputted invoices into computer system (Sage ERP Accpac), and final review for up to 100 invoices daily. Compiled all weekly and monthly leases for lease and/or rental units, subs and extras and responsible for all A/R and direct sales invoices, and processed A/P when position vacant and/or individual on vacation. Processed monthly customer statements, completed bank reconciliations and inputted information into A/R Deposit Slips cross-referencing payments made with invoices sent, detecting duplicate payments and/or underpayments, and posted payments. Handled customer inquiries regarding invoice discrepancies and issued credits when necessary, as well as collections. Interacted with customers, and processed accident incidences, credit applications and tax-exempt certificates, compiled and updated employee safety manual, filing of all A/R & A/P and answering the phone on daily basis. Member of Leroy Holding’s Safety Committee.

Price Chopper – Troy, New York

Front-End Supervision, Customer Service Desk & Cashier

Part-time position working nights as a front-end supervisor, as well as cashier. On Saturday mornings, work behind customer service desk processing refunds, Western Union send, receives, & utility payments, money orders and lottery.

SKILLS: Typing 110 wpm WINDOWS

10-Key by Touch Microsoft Office Suites 2007 & 2010

Dictaphone SC360

Accounts Receivable/Accounts Payable QuickBooks Pro & Saga ERP Accpac

Collections LegalKey Filing System

Interleaf Desktop Publishing

RedWeld Filing System

CMS Time Entry

Document Management Systems: OMNI Forms - Templates

PC Docs DeltaView – Legal Comparison

Hummingbird Lotus 1-2-3

Interwoven DeskSite DocSTAR File Management System

CTS (Central Tracking System)

FileMaker Pro Database(s)

Oracle E-Business Suite (Time & Labor, & iProcurement

Qumas eDoc Compliance

Qumas qProcess Compliance

OrgPublisher

Blue Mountain Software

Remedy (IT Tickets)

Transman (TMT)

Karmak

Concur Expense Reports

REFERENCES UPON REQUEST

Contact this candidate