Administrative Assistant

Nancy S. Axelrod

Administrative Assistant

Brookline, MA 02445 Tel: 617-***-**** **********@*****.***

Summary:

Beginning my working career as a technical secretary and rising to become an office manager, overseeing four administrative assistants, I am comfortable working in the medical and scientific environment. My various duties have led me to an expertise in computer skills and instilled an appreciation for scientific research and its benefits. Having briefly worked for the Commonwealth, I also understand how government operates.

Professional Experience:

Brigham and Women’s Hospital Boston, MA

Department of Anesthesiology, Perioperative and Pain Medicine 2019-2025

Office Manager

In addition to most of the duties below, other responsibilities included:

Supervised four administrative assistants – including an incident involving corrective action that resulted in improved behavior.

Organized the BLS and ACLS renewal skill sessions including assigning mandatory prep courses in Healthstream and assigning eCards upon completion of the session.

As Peoplesoft was being phased out, attended numerous training sessions in preparation for Workday.

Assisted the admins in learning to use Workday – created and distributed instructions allowing physicians to delegate their admins.

Brigham and Women’s Hospital Boston, MA

Department of Anesthesiology, Perioperative and Pain Medicine 2001-2019

Administrative Assistant

Coordinator for Critical Care Fellowship Program - started with 4 fellows, eventually increased to 8 fellows.

Supported 20+ physicians.

Organized and distributed the on-call schedule for the Surgical Trauma, Burns ICU as well as the Thoracic and Cardiac Critical Care Units – with multiple iterations during the month.

Inputted the Anesthesia critical care attendings and residents into the QGenda scheduling system.

Prepared and assisted in putting together the documents for the continued accreditation of the Critical Care Fellowship Program with ACGME, including site visits – the challenge of keeping a site visit day running on time.

Coordinator of the Harvard Anesthesia Review and Update course for five years – organized syllabus with over 50 faculty including their conflict-of-interest forms, speaker profiles and summaries or slides.

Created and maintained curriculum vitae for my physicians first as a Word document and later via the EasyCV system – using Harvard format.

Helped prepare and submit manuscripts to various journals following their specific guidelines as well as grant submissions to different organizations – be it journals such as Anesthesiology, PLoSOne, or grants to NIH, Women’s Brain Initiative, etc.

Submitted Expense Reports for reimbursement via Peoplesoft

Boston Children’s Hospital Boston, MA

Division of Gynecology 1999-2001

Administrative Assistant

Typed manuscripts and other correspondence including PowerPoint slides.

Scheduled surgeries for the last several months after the surgical scheduler left.

Office Specialist Brookline, MA

(temporary agency) 1997-1999

Harvard School of Public Health, Boston, MA – Dr. Felton Earls

Children’s Hospital, Boston, MA – Deborah Jackson

Children’s Hospital, Boston, MA – Dr. Marc Laufer

Harvard Medical School, Department of Pathology Boston, MA

Dr. Martin Dorf, Chairman, Committee on Immunology 1987-1997

Administrative Assistant

Coordinator for PhD Program in Immunology encompassing 80+ faculty and 50+ students.

Liaison between the Immunology students and the Program, and between the Program and the Division of Medical Sciences.

Supervised the Immunology budget, to disburse, reconcile and project the annual budget of discretionary funds.

Organized and assisted in the writing of the competitive and non-competitive renewals of the NIH Immunology Training Grants.

Prepared Program brochures and handled routine correspondence.

Coordinated Immunology Seminar Series – mailed printed flyers and organized dinner for the yearly Coons Memorial Lecture.

Planned and coordinated Immunology admissions process – walked applicants to interviews in different parts of the Longwood Medical Area. Advised student who told me of applicant who inquired about drugs.

Organized Immunology courses – scheduled Oral Qualifying Exams and later their Thesis Defense.

Created and maintained Immunology Home Page – early days of the world-wide-web.

Harvard Medical School, Department of Pathology Boston, MA,

Staff Assistant III 1985-1987

Oversaw the Immunology graduate students, to resolve problems, organize exams, and track their progress.

Assisted in the writing of the competitive and non-competitive renewals of the NIH Immunology Training Grants – corrected multiple faculty biosketches when they didn’t conform to the rules and obtained protocol numbers for use of research animals.

Assisted in management of scientific research laboratory – typed purchase orders for lab supplies including mice and radioactive materials.

Prepared manuscripts for research professor, as well as his own grants, including tables and forms – submissions needed multiple copies as this was mailed to the journal or granting agency.

Maintained the Pathology departmental library – sent a year’s worth of journals to the bindery.

Harvard Medica School, Department of Pathology Boston, MA

Secretary II Technical 1981-1985

Typed manuscripts, grants and other correspondence, including tables for research professor and other members of the department – transcribed from hand-written pages.

Commonwealth of Massachusetts Boston, MA

Department of Manpower Development, Editing and Publications Group 1978-1981

Secretary

Learned word processing on a Xerox 850 full-page display using 8” floppy disks.

Education:

Boston University

Sargent College of Allied Health Professions

BS Physical Therapy (1978)

Additional Skills:

Working knowledge of PC systems and software including: Microsoft Word, Excel, and PowerPoint. As well as Peoplesoft, Workday and QGenda

Certificate from Partners Professional Development for Managers program

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