Office Management Manager

Highly skilled office management professional, well-practiced in multi-tasking in a deadline oriented environment. Adept in problem solving and negotiations to get any job done quickly and efficiently. Diverse background in office management. Exceptional interpersonal and communication skills.

Education

●Bakersfield College – 2009 to 2012 A.A. Psychology

●CSUB – 2017 to 2020 Business Administration

●Olympian Academy of Cosmetology – 08/17/2021 to 12/02/2022

Key Skills

●Process Employee Timesheets

●Invoices/Coding/Payment Transactions

●iSupplier/ ISN/ Oracle Submittals

●New Vendor/Customer setups

●Insurance Management

●Maintain and Update all Safety Programs to Comply with OSHA and Company Policies

●Coordinate Domestic and International Travel and Lodging

●Quote and Purchase Materials for Projects and Office

●Track and Monitor Company Vehicles and Gas Cards

●Created New Hire Policies, Safety Programs, and Maintain Company Personnel Files

Professional Experience

RADIAN DESIGN GROUP – BAKERSFIELD, CA

Office Manager- 08/21/2018 – 04/20/2021

Handled daily office duties, oversaw the timely and accurate processing of timesheets, invoices, building permit applications, and OSHPD submittals for projects, . Maintained document upkeep and personnel files to comply with federal and state regulations.

Key Results:

●Coordinate administrative support to employees as well as direct support to the owner of the company.

●Assisted Senior Architect with all plan submittals for projects

●AR/AP

●Create Bid packages for potential contract projects.

●Create spec books documenting all products and materials included in the building of the project as well as conformance of use according to California State Building Codes and Laws.

●Computer setup for all new hire drafters.

●Manage all IT needs for printers and plotters.

●Ordering office supplies and maintaining all necessities required for daily operations.

PROCTEK PROCESS CONTROL TECHNOLOGIES – BAKERSFIELD, CA

Office Assistant/Project Assistant - 11/13/2015 – 08/21/2018

Handled daily office operations processes; managed vendor/supplier relations; and oversaw the timely, accurate processing of timesheets, invoices, bills of materials, quotes, purchase orders, expense reports, and lodging for employees. Maintained document upkeep and personnel files to comply with federal and state regulations.

Key Results:

●Coordinate and direct administrative support to 25+ employees as well as, direct support to General Manager.

●Assist with offsite and office operations, establish offsite lease agreements for 2 corporate apartments, schedule fleet maintenance and services for 10+ vehicles for 2 separate companies.

●Coordinate weekly/monthly domestic and international hotel and travel arrangements for 4 companies.

●Setting up all new customer/vendor company insurance policies and maintaining yearly insurance certificates to make sure they are kept up to date in ISN.

●Assign, track and monitor company fleet gas credit cards, submit applications for new credit cards and new vendor accounts, establish pre-determined limits, termination of credit cards, as required.

●Prepare, review and approve all check requests for credit card payments, as well as usage based on monthly billing for 2 companies.

●Assign, distribute, track and maintain company 25+ employee cell phone, computers, GPS devices, etc.

●Maintain company equipment and supplies, review and approve supply orders for all offices and all yard locations monitor and request all maintenance for office equipment for 2 locations.

●Quote and process PO’s for the purchase of materials needed for upcoming and 20+ ongoing projects monthly.

●Create 250+ work tickets in excel, then in quickbooks, and submit electronically in ADP or iSupplier to customers monthly.

●Distribution of company information to office personnel, communicate with HR regarding personnel issues, maintain personnel files and updating as necessary assist in setting up required files for 2 companies.

●Maintain 25+ employee timesheets, coding of 50+ office and yard invoices weekly, assist in processing all vacation requests in conjunction with HR.

●Provide coverage, support and additional duties as needed for 2 companies.

Job Placement Specialist – 12/13/12 to 11/15/13

Handled daily office operations processes; managed client relations; and oversaw client progress on employment plans. Maintained Confidentiality and client reports for the constant changes in progress and circumstances.

Key Results:

●Analyzed information obtained from interviews, tests, and other sources to develop short- and long-term client goals; developed and implemented individual employment plans; ensured client conformance with program rules and regulations, department policies, and employment plans.

●Monitored and evaluated client's progress through program components.

●Monitored service providers through reports and site visits.

●Made phone calls and conducted field visits to investigate clients' progress in various programs.

●Input necessary information into automated system(s).

●Organized cases, maintained and updated records on client employment, training, and follow-up activities.

●Prepared reports on client and program activities; and participated in training, pilot and other special projects, committees, and studies.

House Staff - 06/09 to 08/12

Handled daily office operations processes; monitored and evaluated client’s progress through the program. Maintained all safety protocol as to maintain a safe environment for clients.

Key Results:

●Maintain a sober and safe environment for clients and staff

●Med Pass

●Logging of hourly events

●Drug testing

●Confidentiality

●Monitored and evaluated and logged client's progress through program the program.

REFERENCES: AVAILABLE UPON REQUEST

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