Accounts Payable Receivable

TRACIE WIEN

***** ******* *** ***** *****, GA ***97 770-***-**** **********@******.***

Skill Summary

Account Analysis

Accounts Payable/Receivable

Tax Management

Full Charge Bookkeeping

Payroll

Process Improvement

Cash Management

Job Costing

Financial Statements

Reconciliation

Journal Entries

Vendor Maintenance

Professional Experience

Pye-Barker Fire & Safety LLC 2022 - Present

Accounts Payable - Vendor Setup

• Centralized vendor onboarding for 250+ branches, establishing standardized verification protocols and documentation requirements, and became subject matter expert for all new vendor inquiries

• Validated legal and tax compliance for 30+ new vendors weekly via cross-referencing data with the IRS, Secretary of State, OFAC, and USPS

• Fielded 50+ weekly inquiries from employees and external companies, acquiring necessary documentation per company policy and stringent IRS regulations, ensuring seamless compliance and minimizing potential penalties.

• Solicited updated Certificates of Insurance from 500+ vendors annually, ensuring compliance with company risk management policies to mitigate potential liabilities

• Compiled and submitted 1099 forms for 600+ vendors. using Avalara software. Championed the adoption of Avalara 1099 software, which streamlined the preparation and e-filing of tax documents, enhancing accuracy and reducing errors

• Initiated contact with vendors to promote new ACH payment options, carefully logging sensitive data

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Forge Consulting Services dba Abacus Advisors 2020 – 2022 Bookkeeper

• Manage 30 clients specializing in the legal services industry.

• Prepare financial statements for month end and year end.

• Identify 1099 recipients for clients.

• Reconcile bank and credit card statements.

• Pay client payables using Bill.com.

• Record payroll.

• Reconcile Advance Client Costs and IOLTA to the balance sheet.

• Review settlements before distribution to clients.

• Respond to clients via phone and email and address concerns, issues and questions.

• Save files to online filing systems including M-Files, ShareFile, and Dropbox.

• Code and record items in bank and credit card feeds in QuickBooks.

• Communicate with clients to clarify information regarding transactions and financial statements.

• Collaborate with clients’ tax accountants and record adjusting journal entries.

• Cover assigned co-workers clients when co-worker is out of office. Johns Creek United Methodist Church (grew from part-time to full-time) 2017 – 2020 Financial Associate

• Reconciled the monthly bank statement to all activity processed through Shelby Next Financial. Addressed and cleared outstanding checks.

• Processed Accounts payable invoices including Vendor purchases, reimbursements and credit card payments made on staff issued credit cards, utilities, expenses. Reviewed to ensure proper account coding and approval of all check requests and invoices.

• Obtained W-9’s for vendors and produced 1099s. Obtained vendor Certificates of Insurance and coordinated with insurance company to issue Church COI.

• Posted credit card payments made by Church staff for month-end and the end of the credit card statement cycle.

• Audited card accounts weekly, acquired receipts, ensured proper authorization and coding. Reconciled the credit card payments to the monthly statement.

• Processed member contributions, PayPal receipts and processed other misc. deposits/withdrawals through Shelby Next Financial. Coordinated with Finance Administrator on special projects, analysis and research.

• Aided the Church Administrator/Recreation Director. Sent and received Facility Use Agreements to outside groups, collected payments for usage. Interacted with rec program participants. The MAC Group LLC (part-time) 2016 – 2019

Bookkeeper/Office Manager

• Contractor for stone masonry company.

• Created job folders for new projects.

• Entered vendor bills into job costing program.

• Prepared vendor bills and presented to Owner for weekly check runs.

• Matched receipts with bank and credit card feeds into QuickBooks Online.

• Reconciled bank and credit card statements.

• Invoiced customers monthly. Processed customer payments for deposit. DreamVest Construction/DreamVest Properties 2014 – 2017 Bookkeeper/Office Manager (2015 – 2017)

• Developed two companies on QuickBooks Enterprise for Construction. Set up Chart of Accounts and Item list for job costing. Established procedures and methods for job costing of projects and basis for financial reports.

• Reconciled cash daily and monthly bank statement for three companies.

• Closed completed projects and moved CIP to Income and COGS. Established utility accounts for the companies and projects. Investigated and implemented installation of a new gas line for a residential job.

• Researched various regulations for building permits and assisted in acquisition of permits.

• customer lenders with information and documentation and submitted Draw Requests.

• Explored county records for plats, deeds and property tax. Accounting Manager for EFS National, LLC (DreamVest owners’ business) (2014 – 2017)

• Accurately and efficiently processed over 200 invoices monthly for parent company and subsidiary.

• Resolved past due balances and misapplied payments with 75+ waste haulers.

• Invoiced 80 – 100 haulers weekly. Resolved hauler disputes. Reconciled cash daily. Selecto, Inc. (now Kinetico, Inc.) 2006 – 2014

Staff Accountant

• Processed 100+ invoices weekly. Matched Invoices & Purchase Orders.

• Managed weekly check run.

• Vendor communications. Issue research and resolution.

• Monthly G/L reconciliation. Managed collections and account analysis.

• Researched and prepared schedules on special projects.

• Monthly A/R reconciliation

• Payroll processing.

• Created monthly journal entries and accruals.

Key Contributions:

• Assumed all accounting responsibilities and ran department for 2 months after departure of manager.

• Assisted new CFO/Controller in improving accounting department procedures.

• Set up sister subsidiary in QuickBooks Online – converted and transferred all data from Macola software to QuickBooks Online.

Other Professional Experience

• Owner/CFO - Artistic women’s shirt company

• Bookkeeper for non-profit organization, steel manufacturing company, kiosk retail company, national fast food restaurant headquarters

Software Skills

• Concur, QuickBooks Online, QuickBooks Enterprise, SAP, Excel, Word, Access, Outlook, Sage100, Shelby Next Financials, ChMs and Giving, Zoho Expense, PayPal, Bill.com, CoConstruct, SupplyPro, Macola, Salesforce Education

Bachelor’s Degree in Accounting

University of North Carolina at Greensboro

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