Administrative Assistant Manager

Jennifer L. Faerge

**** ********, *****, ** *****

Cell: 757-***-**** – ********@*****.***

Professional Summary

Experienced Office Professional with an expertise in problem solving and managing daily office functions.

Objective

To find a position that will utilize my knowledge and skills and provide me the opportunity to grow.

Skills

Types 50 WPM

MicroSoft Office Proficient

Attention to detail

Inventory management

Records management

Familiar with welding terms

Excellent customer relations

Knowledgeable in construction safety

Report & document preparation

Spreadsheet & Database creation

Excellent planner and coordinator

Works well under pressure

Office management

Multi-line phone proficiency

Accounts Receivable/Payable

Work History

09/2024 to Present Document & Data Control Assistant Manager

Advex Corporation Hampton, VA

Process all request for quotes for all departments (emter into computer. Check that we have correct rev of drawing, request drawing if needed,

verify we have all other documents needed).

Download all drawings from CD’s as they come in and control them in computer.

Send out all quotes once we have finalized our bid for the buyer.

Download incoming quotes off various platforms depending on company as well as drawings.

Cover front desk on an as needed basis.

06/2023 to 09/2024 Administrative Tech

Newport News Waterworks Newport News, VA

Check each morning to see what jobs have cleared through 811.

Enter all the reset job into the 811 database to be cleared so we can dig.

Swap all the Legacy water meters with AMI meters each day.

Change all water meters that had issues with the new meter to keep our database up-to-date and our billing system current.

Move out our hydrant meter customers.

Update our large meter records.

Perform an annual audit on our hydrant meter backflow devices.

Create work orders for meter leaks, broken lids, broken registers, and stopped meters.

08/2021 to 06/2023 Document & Data Control Assistant Manager

Advex Corporation Hampton, VA

Process all request for quotes for all departments (emter into computer. Check that we have correct rev of drawing, request drawing if needed,

verify we have all other documents needed).

Download all drawings from CD’s as they come in and control them in computer.

Send out all quotes once we have finalized our bid for the buyer.

Download incoming quotes off various platforms depending on company as well as drawings.

Cover front desk on an as needed basis.

02/2021 to 08/2021 Administrative Assistant

GOODMANangement Newport News, VA

Administrative Assistant to the CFO

Assisted with the general ledger entries.

Data entry of A/P

Update bank info for various properties daily.

Make bank transfers as needed.

Performed anything else that needed to be done including making bank

deposits.

10/2019 to 02/2021 Administrative Assistant

50 Floor Newport News, VA

Entered payments from sales contracts and verified information was correctly entered from the corporate office.

Received and entered payment information from installations each day.

Created and made the daily deposits.

Made daily call aheads for the sales department verifying health and that all decision makers were going to be available.

Answering phone calls when they came into the office.

Assisting the sales team when they had questions.

Assisting during sales training with teaching how to properly fill out paperwork and how the financing program works.

Order the office supplies for the office.

02/2018 to 08/2019 Waterfront Administrator and Hiring Support

Fairlead Boatworks Newport News, Va

Assisted the employees with their e-learning and anything else that they needed to accomplish on the computer.

Created a spreadsheet matrix to track our employee badge information for the various bases and the dates when they will need to be renewed.

Used social media to find and schedule the food trucks that would come to the yard to provide lunch for our workers.

Reconciled the Production Manager’s credit card each month and collected the credit card receipts.

Managed the flow of resumes and ensured they went to the appropriate department foreman to be reviewed and sent up the interviews when requested.

08/2017 to 12/2017 SAP Support Staff - Temp Work

TE Connectivity Hampton, VA

Enter data into spreadsheets for the SAP conversion.

08/2016 to 6/2017 Logistic Support / Shipping - Temp Work

Continental/Synerject Newport News, VA

Enter the sales production requirements into Cyteline / SAP

Receive packing slips into SAP

Handle shipping through SAP and ship out product accurately and timely

03/2016 to 8/2016 Intermittent Administrative Staff

CTR Corporation Newport News, VA

Purchasing

Secretarial work

Answering phones

03/2016 to 06/2016 Field Office Manager - Temp Work

Shirley Contracting Company Williamsburg, VA

Process hauling tickets

Approve invoices for payment

Assist with weekly payroll

Create and track requests for surveys

05/2004 to 12/2015 Office Manager

Somerset Steel Erection Company, Inc. Williamsburg, VA

Oversee inventory and office supply purchases.

Issue the purchase orders for our various job sites.

Handle the background checks for the employees.

Organize the employee files and created a secure system to make them easier for the senior staff to access.

Straighten and organize the vice president’s desk periodically to ensure nothing gets overlooked.

Handled the workers’ comp issues as they arose and ensured all the proper paperwork got filed with our corporate office.

Submit the payroll for all of our job site workers with our corporate office weekly.

Handle any safety issues that come up for the Virginia office location and I also help the Safety Director at the corporate office when needed to type documents.

Perform regular office duties such as typing and tidying the office.

Answer and direct incoming calls.

Print large-scale drawings for jobs.

Assisted the QAQC Manager with the implementing of the ASME certification process and the AISC certification process for welding.

Created PowerPoints and basic advertising as needed.

Education

A.S.B. Medical Office Management

Sawyer School of Business – Pittsburgh, PA

High School Diploma – Business

Somerset Area High School – Somerset, PA

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