Administrative Assistant Executive Director
Resume:
Kathleen Hancheck
*** ****** ****, *******, ** **527 Email: *************@*****.***
Home: 732-***-**** Cell: 908-***-****
Qualifications
Highly motivated, dedicated professional with over 20 years of pharmaceutical industry experience, excellent organization, communication (oral and written), and time management skills. Ability to handle multiple priorities at a time. Highly organized with acute attention to detail. Creative thinking and problem-solving skills.
Experience
Kyowa Kirin, Princeton, NJ May, 2024 – March, 2025
Administrative Assistant
-Manage calendars, schedule off-site meetings and team meetings.
-Help with on-boarding for new employees and summer interns in department, which includes, but not limited to,
securing office and ordering computer equipment.
- Collected information from multiple people for monthly presentations.
- Utilize sharepoint sites to save documents.
- Created excel spreadsheets for collection of information.
Bristol Myers Squibb, Lawrenceville, NJ November 14, 2022 – March 2024
Executive Associate for Executive Director Corporate Marketing, Corporate Communications
& Senior Director, Corporate Messaging & Content, Corporate Communications
-Manage calendars, schedule off-site meetings and team meetings.
-Help with on-boarding for new employees and summer interns in department, which includes, but not limited to,
securing office and ordering computer equipment.
- Collected information from multiple people for monthly presentations.
- Utilize sharepoint sites to save documents.
- Created excel spreadsheets for collection of information.
Johnson & Johnson, New Brunswick, NJ October 2019 - January 2022
Administrative Assistant to Vice President, Women’s Health
-Manage Executive Director’s schedule and team meetings/events.
-Generate and track Purchase Orders utilizing the company’s E-marketplace accounts payable system.
-Process all work orders through Totality, ICD/CRF, Aravo, and Ariba for multiple Directors.
-Managed all on-boarding for new employees and summer interns in department, which includes, but not limited to, securing office and ordering computer equipment using the IRIS system.
Sandoz, a Novartis Company, Princeton, NJ November 2016 - Sept 2019
Administrative Assistant to Executive Director, Biopharmaceuticals, Regulatory Affairs - Manage Executive Director’s schedule and team meetings/events.
-Generate and track Purchase Orders utilizing the company’s R2P accounts payable system.
-Manage and deliver high quality and compliant submissions to the FDA. Overseeing publishing activity and serving as publishing lead for promotional material submissions to the Office of Prescription Drug Promotion (OPDP).
-Independently publish OPDP submissions with DocuBridge and submit to the FDA via Global Submission Gateway portal.
-Coordinate logistics for FDA Meetings with up to 20 attendees and Mock FDA Advisory Committee Meetings.
Johnson & Johnson (Kelly Services), Titusville, NJ February 2015-July 2015
Senior Administrative Associate for JJHCS, Strategic Customer Marketing & Pricing Strategy - Process all work orders through Totality, ICD/CRF, Aravo, and Ariba for multiple Directors.
-Maintain departmental budget for the Strategic Customer Marketing Group.
-Organized schedules of Sr. Directors via coordinating meetings, booking travel, and submitting expense reports. - Facilitated off-site meetings for Pricing Strategy Director.
-Managed all on-boarding for new employees and summer interns in department, which includes, but not limited to, securing office and ordering computer equipment using the IRIS system.
Johnson & Johnson (Kelly Services), New Brunswick, NJ November 2011-Dec 2014
Administrative Assistant – Global Office of Diversity & Inclusion
-Supported two Sr. Directors of Global Diversity and Inclusion.
-Managed special projects such as collecting information from several different departments.
-Consistently met various demanding deadlines while balancing competing priorities.
-Responsible for coordinating and executing the on-boarding process for new employees.
-Assisted with planning and execution of off-site company meetings.
-Created Power Point presentations for high-level meetings.
-Paid invoices in a timely manner using Ariba/Aravo.
-Setup Webex conferences.
-Updated MD&D Share Point with current information weekly.
-Updated department directory on Diversity & Inclusion Share Point.
Johnson & Johnson (Kelly Services), New Brunswick, NJ October 2011-November 2011
Administrative Assistant –Gold Program Office - Supported Director of GOLD Program.
-Demonstrated ability to co-ordinate all information for incoming College students.
-Collaborate with outside consultants to ensure everything was set up at hotel for Gold Program event.
Johnson & Johnson (Kelly Services), Skillman, NJ December 2010-November 2011
APR Coordinator (Authorized Product Release)
-Consistently balanced various tasks and met deadlines for APR binders.
-Improved process for keeping track of APR binders by creating a new excel spreadsheet.
-Distributed weekly notices to 20 people for upcoming due dates of APR’s.
-Tracked document status in APR compilation sheet.
-Circulated APR binders to high level executives for signatures.
-Uploaded completion of APR’s into a database.
Johnson & Johnson (Kelly Services), Skillman, NJ September 2005-November 2007
Administrative Assistant/Part-time
-Provided administrative support to the Director of Sales for Specialty Markets.
-Printed daily sales reports.
-Scheduled meetings.
-Made travel arrangements using American Express Travel.
-Maintained weekly reports on customer- based computer system.
Johnson & Johnson Consumer Products (Kelly Services), September 2003-September 2005
Administrative Assistant/Part-time in North Brunswick, NJ - Provided support to 2 Sales Managers, and 2 Sales Analysts.
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