Business Analyst Accounts Payable

Ilona Khayenko

Mobile: 847-***-****

Email: ********@***.***

LinkedIn: https://www.linkedin.com/in/ilona-khayenko/

Professional Summary

Results-driven Senior Program Financial Business Analyst with 8+ years of expertise in project and budget coordination, accounts payable, and financials management. Proven ability to streamline processes, optimize financial operations, and deliver actionable insights to support strategic decision-making. Skilled in cross-functional collaboration, vendor management, and financial reporting. Adept at leveraging tools like SAP, Power BI, and Salesforce to drive efficiency and accuracy. Passionate about continuous learning and contributing to organizational growth.

Core Competencies

Financial Analysis & Reporting

Budgeting & Forecasting

Accounts Payable/Receivable

Project Management & Coordination

Vendor & Contract Management

Process Improvement & Automation

Stakeholder Communication

Tools: SAP/ERP, Power BI, Salesforce, Jira, SharePoint, Planview, QuickBooks, MS Office Suite

Education & Certifications

Business Management KTU University of Kaunas, Lithuania

Certified Scrum Master (CSM) 2020

Professional Experience

Exelon (ComEd) Sr. Program Financial Business Analyst July 2023 – Present

Provide financial and project management support for the C&I Energy Efficiency team, ensuring alignment with program goals and budgets.

Review and process invoices, track financials, and create purchase orders (POs) to maintain accurate budget oversight.

Conduct QAQC on program deliverables, including monthly forecasts, accruals, and quarterly results.

Develop and manage the 2024 budget spend plan for the C&I program.

Support 12+ Sr. Program Managers with invoice review, payment processing, and program management tasks.

Identify and implement process improvements to enhance invoice payment and program management efficiency.

Organize and manage large-scale events, including vendor coordination, guest Wi-Fi access, and facility planning.

Estee Lauder Companies Inc. Sr. Project/Budget Coordinator / PM June 2021 – March 2023

Reviewed SOWs and change order requests, ensuring alignment with project objectives and budgets.

Created and managed POs for CapEx, OpEx, and operational expenses, maintaining accurate cost center allocations.

Monitored and adjusted monthly IT project budgets, forecasts, and accruals, providing detailed reports to project managers and IT leaders.

Resolved invoice discrepancies with vendors and internal finance teams, ensuring timely payments.

Governed project documentation in SharePoint, ensuring compliance with PMO processes.

Identified and mitigated project risks, maintaining a risk register and action plan for timely resolution.

Coordinated cross-functional meetings, capturing action items, and driving deliverables to completion.

AbbVie Sr. Project Coordinator / Cost Analyst March 2021 – June 2021

Monitored project costs against budgets, investigating variances and ensuring efficient resource utilization.

Supported the merger and acquisition of Allergan Pharmaceutical, managing project budgets, schedules, and deliverables.

Collaborated with project leaders to develop and track budgets, forecasts, and financial performance metrics.

Verified and processed supplier invoices, ensuring accurate recording of project expenditures.

Prepared project plans, schedules, and budgets using Microsoft Project and other tools.

Communicated project status updates to stakeholders and resolved issues to ensure project success.

ABC Supply Program Budget Controller February 2020 – July 2020

Managed the financial acquisition between L&W and ABC Supply, overseeing an $18M revenue program.

Supported 11 project managers with scheduling, meeting notes, RAID logs, and resource allocation.

Oversaw the complete financial cycle, including POs, cost proposals, and invoice processing.

Ensured compliance with GAAP reporting requirements and company policies.

Onboarded new vendors, reviewed SOWs, and processed POs to ensure contract compliance.

Generated monthly financial reports for review with the Division Vice President.

Kellogg Company Sr. Project/Budget Coordinator III February 2018 – December 2019

Supported infrastructure, workplace solutions, and HR projects with budgets ranging from $500K to $15M.

Managed the financial acquisition between Kellogg’s (Keebler division) and Ferrara Candy Company, overseeing $20M in revenue.

Coordinated vendor onboarding, ensuring compliance with Kellogg’s processes.

Prepared and submitted monthly financials, including budget actuals, accruals, and forecast updates.

Maintained project documentation in SharePoint and provided financial updates to leadership.

Eftekhari Law Offices Office Manager/Accounts Payable March 2017 – February 2018

Managed attorneys’ calendars, client meetings, and court appearances.

Acted as the primary point of contact between attorneys and clients, facilitating relationship management.

Conducted legal research, organized documentary evidence, and attended trials and depositions.

Maintained accurate financial records and billing for clients.

Advocate Physician Partners Office Manager March 2014 – March 2017

Oversaw patient check-ins, appointment scheduling, and medical record maintenance.

Verified insurance coverage and processed pre-authorizations.

Managed medical billing, coding, and collections, ensuring accuracy and compliance.

Svet International Publishing Manager – Accounts Payable May 2010 – March 2014

Reviewed advertising contracts and ensured accurate monthly media circulation.

Monitored AP/AR accounts and prepared financial reports for CPA review.

Processed electronic transfers and maintained vendor relationships.

Dollar Mortgage Licensed Mortgage Loan Originator March 2002 – April 2010

Consulted clients on mortgage options, issuing pre-approval letters and coordinating loan closings.

Increased company revenue by 29% in the first year through effective client management.

Languages

Fluent in Russian and Lithuanian

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