Office Manager Administrative Coordinator

Terra C. Burroughs

***** ***** **., *******, ** *7375, Phone- 713-***-****, *****-****************@*****.***

Professional Summary

I am committed to bring dedication, hard work, responsibility and accountability to the job.

Skill

MS Word, Excel, PowerPoint, Outlook, Internet Explorer, Adobe Acrobat, Quick Books, Stampli, Open Dental, Fast Attach, Quick Books Payroll, Paycor HR, Nexhealth, Bamboo HR, Dexis

Work History

Hawkins Lease Service 5/2021 to 1/2023

Administrative Coordinator / Safety

Answered multi-line phone system, and took messages as needed.

Attended weekly managers and accounting meetings.

Coded all invoices per job, attached resale certificates where applicable and entered invoices in Stampli

Typed up and sent out bid proposals and made job folders if bid was awarded.

New hire / safety orientation

Entered new hires into DISA and ISN

Ran MVR and entered new employees in active driver list.

Ordered all office supplies.

Maintain all company directories.

Maintain Safety book.

Received crews’ timecards, generated payroll and dispatch spreadsheets.

LOL Dental & Orthodontics 3/2018 to 8/2020

Office Manager

Complete all daily and monthly reports to include:

Audit patient charts and procedures and submit all claims to insurance.

Make daily deposits and upload into the drive

Track and enter new Fee schedules

Review Adjustment Report

Complete Bonus Eligibility Calculation Report, Complete Open Case Report

Complete Production/Collection Report, New Patient Report

Submit Insurance Pre-Authorizations

Interview and hire employees, Maintain all employee files and phone directories

Receive all employee’s hours and generate payroll in Paycor

Hold Monthly Meetings

Handle confidential and non-routine information and communicate policies when necessary

Maintain office supplies and arrange for equipment maintenance.

T-N-S Services, Inc. 4/2012 to 3/2017

President

Negotiate and sign all contracts

Maintain efficient paper and electronic filing system to ensure quick retrieval of requested documents

Enter all invoices in Quick Books and pay when due, Enter and code all bills in Quick Boos and pay when due

Track rental equipment and pay invoices when due

Prepare outgoing invoices in Quick books

Prepare AIA form G703 for government jobs in Excel

Maintain office supplies and arrange for equipment maintenance

Interview and hire employees

Maintain all employee files and phone directories

Receive all employee’s hours and generate payroll in Quick Books

Handle confidential and non-routine information and communicate policies when necessary

Maintain all insurance for company to include auto, general liability, and workers comp

H.L. Pruitt Corp. 2/2005 to 8/2012

Office Manager

Manage multi-line phone system, take accurate phone and verbal messages and ensure messages are delivered in a timely manner independently resolves most inquires

Create all employee files and maintain per state requirements

Ensure employee phone directory and phone lists are up to date in Excel spread sheets

Maintain efficient paper and electronic filing system and ensure quick retrieval of requested documents

Process domestic and international packages and paperwork

Enter all invoices in Quick Books and pay when due, Prepare outgoing invoices

Enter and code all bills in Quick Books and pay when due.

Track rental equipment and pay invoices when due.

Process purchase orders from clients in an accurate and timely manner

Prepare AIA form G703 for government jobs in an Excel spreadsheet

Proofread all bid forms, prepare bid packages, to include proper insurance certificates and ensure packages get to bid location on time

Maintain office supplies and arrange for equipment maintenance

Consistently connect and interact with management, to enhance communication and support employee’s needs

Handle confidential and non-routine information and communicate policies when necessary

Arrange lodging for Superintendent and crews when working out of town

Receive all employee’s hours and generate payroll in Quick Books

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