Executive Assistant Administrative

Synopsis of Resume of: San Francisco, CA *****

ROSALYND LIMIN Mobile: 415-***-****

Email: *********@*****.***

Seeking full-time permanent employment.

Any gaps between jobs, during those times, I constantly looked for employment. I did not take time off.

I have strong attendance and dedication to my work.

I have my Associates in Project Management; 10 years of Receptionist / Administrative support experience; I am proficient in Microsoft Office. I have prepared and reconciled many expense reports on Concur with a thorough understanding of the company's expense policies. I have experience with QuickBooks to submit vendor invoices for payment. I have screened and directed telephone calls; efficiently done calendaring; arranged meetings and assisted with PowerPoint presentations when needed. I have also composed letters, Excel spreadsheets, and have made domestic/international travel arrangements. I possess strong customer service and high-traffic reception skills.

EDUCATION

George Washington University, August 2005

Associates in Project Management, Risk Management, Negotiation Skills

Rockhurst University Continuing Education Center, May 2005

Certificate in How to Excel as an Administrative Professional

PROFESSIONAL BACKGROUND

April 2025 to April 2025

Temp Assignment through Randstad Staffing

Receptionist, Encoded Therapeutics, So. S.F.

* Used Google Calendars, Slack, and Zoom Calls

* Answered and directed phone calls

* Received and distributed mail; sent documents via FedEx

* Scanned documents to Accounts Payable and the Legal dept.

* Received weekly lunch orders for the employees

* Assisted visitors with signing in and badges for the day

December 2024 to March 2025

May 2024 to June 2024

Temp Assignment through SearchPros Staffing

Office Clerk II, Human Resources Dept. of the Judicial Council of California, S.F.

* Assisted HR with cleanup of the S.F. office in preparation for returning to work in-person

* Handled highly confidential records

* Shredded, filed, coordinated/compiled records; moved and archived boxes of files and scanned into an electronic filing system

* Photocopied, collated material, data entry, archived records, word processing; troubleshooting and maintaining basic office equipment

June 2023 to January 2024

Temp Assignment through Robert Half

Assistant Property Manager/Front Desk Coordinator, FK Gibbs Company, LLC, S.F.

* I used QuickBooks to submit vendor invoices for payment

* Contact vendors for repairs and installations for a 58-unit housing complex

* Schedule appointments between the tenants and the vendors

* Attain vendor bids for upcoming projects

* Send out rent payment notifications

* Answer a high volume of tenant calls while always maintaining a pleasant, caring, and respectful demeanor

* Dispatch work order calls to the maintenance team

February 2023 to April 2023

Temp Assignment through Robert Half

Billing File Clerk, Lexus of Serramonte, Colma

* Filing of a variety of documents (including car deals, car forms, invoices, etc.)

* Hard and soft copy filing

* Data entry

* Scanning of physical documents

June 2022 to December 2022

Part-time Permanent Employment

Aircraft Cabin Cleaner, G2 Secure Staff - San Francisco International Airport - Terminal 2, S.F.

* Clean all assigned commercial aircraft thoroughly and efficiently

* Provide cleaning and sanitization of lavatories

* Stock and fill aircraft

* Vacuum, sweep

* Clean all aircraft surfaces

* Identify and detect foreign objects following TSA protocols

* Thorough cleaning of aircraft interiors, including turn and overnight, deep clean aircrafts as directed by company and/or specifications and procedures to include but not limited to the following: vacuum, dust, clean bathrooms, clean galley, fold blankets, clean tray tables, clean windows, upholstery exchange and rug exchange

* Ability to lift and move a minimum of 70 lbs.

March 2022 to April 2022

Temp Assignment through Robert Half

Office Assistant/Receptionist/Workplace Assistant, Hudson Pacific Properties- S.F.

* Receive and distribute incoming mail

* Order lunch for office team members

* Answer telephones and receive visitors

July 2021 to August 2021

Temp Assignment through Robert Half

Workplace Coordinator/Administrative Assistant, EarnUp - S.F.

* Setup office space

* Support event planning

* Calendaring schedules

* Support executives

* Office management

May 2021 to July 2021

Temp Assignment through Robert Half

Operations Assistant, Brilliant Earth - S.F.

* Participate in the coordination of transporting goods between showroom locations and our vendors/customers, as well as flow of goods within the Operations Team

* Receive product from vendors and other locations, confirm accuracy and enter information adhering to specific procedures and protocol

* Ensure showrooms and vendors receive appropriate stock for appointments/order levels

* Assess accuracy of shipments from vendors and relay information to appropriate team members when errors are identified. Set up office space, Support event planning, Calendaring schedules, Support executives, Office management.

* Track product being returned to vendors and ensure timely processing

* Participate in inventory counts, identifying and investigating discrepancies to rectify issues

* Assist in ensuring security processes were adhered to and maintained

* Assist with order fulfillment, including preparing and packaging customer materials

November 2020 to December 2020

Temp Assignment through GDKN Corp.

Administrative Assistant, UPS - S.F. and So. S.F.

* Responsible for checking the self-screening of all employees/vendors entering their assigned UPS facility, per COVID19 protocol

* Monitored health-check forms and administer self-check questions

November 2019 to December 2019

Temp Assignment through Solomon Page

Property Assistant, Kimco Realty, Daly City

* Respond to calls and written requests regarding tenant/shopping center issues

* Follow up with vendors to ensure work orders have been completed

* Assist with maintaining Emergency Response Plans for each site

* Review, code, and process all vendor and supplier invoices in Salesforce

April 2018 to March 2019

Temp Assignment through Robert Half

Executive Administrative Assistant, Technology Investments - JPMorgan Chase & Co., S.F.

* Supported the Global Department Head, Managing Director, Vice President, Analysts, and Associates

* Arrange domestic and international travel

* Coordinate meetings: logistics, catering, visitor registration, Wi-Fi passwords

* Prepare and reconcile expense reports with thorough understanding of company's expense policy

September 2017 to January 2018

Full-time position. Position was reclassified, which ended up not being the direction I wanted to take in my career.

Executive Assistant, Global Advisors - State Street Bank & Trust, S.F.

* Supported the Sr. Managing Director & COO, and Vice President

* Arranged domestic and international travel

* Meet and greet high-profile clients

* Composed letters, Excel spreadsheets, and PowerPoint Presentations

* Prepared and reconciled expense reports

* Used Ariba for purchase orders

April 2016 to September 2017

Full-time position. The union did not fight to have vacation and health benefits added to the position.

Administrative Assistant, Environmental Services - Kaiser Permanente, South S.F.

* Supported the Support Services Administrator, Managers, and Supervisors

* Created and maintained office files: personnel and HR/Staffing-related documents

* Data entry: engineers' billable hours

* Dispatched incoming calls from all hospital units to the engineers and housekeepers

* Approve conference room requests in Resource Scheduler system

* Extract reports from Resource Scheduler to confirm meetings and room setup styles

* Used Ariba for purchase orders

January 2015 to November 2015

Full-time position. Laid-Off due to company cutbacks/downsizing. Sun Edison merged with FirstWind,

which caused duplicate positions. Employees with a longer tenure were kept on.

Administrative Assistant, Legal Dept. - Sun Edison LLC, S.F.

* Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements

* Worked with various title companies to gather title reports for the Sun Edison Legal Dept. and Sales team

* Prepared and submitted legal real estate documents to RecordMyDocs.com to be recorded

* Managed fully executed legal documents in BOX

* Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage

December 2014 to December 2014

Temp Assignment through Robert Half

Properties Administrator, Building Management - Jones Lang LaSalle, S.F.

* Processed Accounts Payables/Receivables in a timely manner

* Ensured that Certificates of Insurance are accurate and in compliance of ownership standards

* Responded to tenant requests in a professional and seamless manner

* Worked closely with building security and janitorial personnel to ensure tenants needs were met

August 2014 to October 2014

Temp Assignment through Manpower

Clerk - Bimbo Bakeries USA - Oroweat, So. S.F.

* Organized active, terminated, and Workers Comp employee files

* Prepared files to be shipped to other Bimbo Bakeries locations

* Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage

July 2014 to August 2014

Temp Assignment through Robert Half

Receptionist - Carr Workplaces, S.F.

* Received visitors; provided professional front desk coverage

* Maintained conference rooms, reception area, kitchen, copy rooms, restroom

* Sorted mail; prepared FedEx packages; prepared outgoing mail (weigh and US postage)

* Phone coverage; issue parking validation

January 2014 through May 2014

Temp Assignment through Manpower

Executive Assistant - McGuire Furniture, S.F.

Clerk - Bimbo Bakeries USA - Oroweat, So. S.F.

* Received guests

* Sorted and delivered mail

* Gathered and mailed out samples

* Screened calls and re-direct to showrooms

* Worked directly with Partners/Independents by receiving their sample orders and shipping

* Inventory/Ordered samples

* Organized active, terminated, and Workers Comp employee files

* Prepared files to be shipped to other Bimbo Bakeries locations

* Labeled samples

* Mailing of eComm collateral requests

* Maintained printers and supplies

* Cleaned kitchen area

* Notified Facility Supervisor of any needs

March 2013 through June 2013

Temp Assignment through Rose International

Administrative Assistant III - Bank of America Merrill Lynch, S.F.

* Supported 5 Corporate Investment Bankers

* Supported the Managing Director, and staff of the Technology Department

* Screen/direct a high volume of telephone calls and responded to all inquiries/requests

* Coordinated calendar with business appointments, meetings, and travel arrangements

* Prepared Excel spreadsheet to keep track of how much was spent on employee travel expenses per year

* Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements

* Arranged air, car, and limousine services

* Input Call Reports (to monitor Investment Banker's client deal activity)

* Used Ariba for purchase orders

December 2012 to February 2013

Temp Assignments through Randstad

Receptionist - FINRA, S.F. Lexis Nexis, S.F.

Front Desk Assistant - Genesys Conference - BCD M&I at the Hilton Hotel, S.F.

Exhibit Monitor - SPIE Conference at the Moscone Center, S.F.

* Telephone coverage

* Meet, greet and direct clients to conference rooms

* Prepared and handed out badges and agendas to attendees

* Monitored the flow of the event, i.e., kept number count of participants that enter the conference rooms and exhibit areas

* Assisted and directed event goers

* Assisted with conference preparations (Responsible for checking lighting, temperature, making sure audio/visual equipment are working properly)

November 2012 to December 2012

Temp Assignments through Placement Pros

Mail Handler - Archstone Apartments, S.F.

* Receive all packages delivered to Archstone Apartments. Logged each item into the MRI Software that alerts the residents that there is a package waiting for them

* Maintained Lease Agreements files

April 2012 to September 2012

Temp Assignment through Recruiting Solution Incorporated

Administrative Assistant - The State Bar of California, S.F.

* Supported the Executive Director of Human Resources Department

* Assisted with the preparation of Trial documents

* Organized case files; retired old case files to storage

* Distributed mail and incoming faxes; and processed large photocopy jobs

* Arranged interviews between internal and external job candidates and State Bar managers

* Assisted with Open Enrollment of employee benefits

* Directed employees with any benefits related questions/needs

* Prepared PowerPoint presentations that explain the employee benefits packages

* Prepared Excel spreadsheet to track monthly expenses on catering, meeting venues, and office supplies

* Prepared letters and memorandums using a dictaphone machine

July 2010 to September 2011

Temp Assignments through Rose International

Administrative Assistant III - Bank of America Merrill Lynch, S.F.

* Supported 5 Corporate Investment Bankers

* Supported the Managing Director, and staff of the Healthcare Department

* Handled conference logistics including selecting venues, hiring catering companies, obtaining audio/visual equipment and ensuring smooth program operation

* Screen/direct a high volume of telephone calls and respond to all inquiries/requests

* Coordinated calendar with business appointments, meetings, and travel arrangements

* Utilized online systems to review and process travel, entertainment, and meal expense reimbursements

* Arranged for car and limousine services

* Input Call Reports (to monitor Investment Banker's client deal activity)

* Used Ariba for purchase orders

July 2009 to June 2010

Temp Assignment through Robert Half

Administrative Assistant - United States Postal Service - Law Department, S.F.

* Supported 2 attorneys

* Prepared, served, and filed legal document to the Administrative Judge, American Postal Workers Union, Appellant and Complainant

* Data entry and bates stamping

I am comfortable with the drug and background checks.

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