Executive Assistant R D

SUMMARY

Take-charge attitude and self-driven

Excellent proactive problem-solving ability

Strong sense of discretion and propriety

Highly motivated, proactive, and flexible in changing environments

Superior skills in time management, planning and organizing

Professional appearance and mannerisms and well-spoken

Articulate and intelligent

Organized and detail oriented

Able to manage up and work very well with executives of all calibers

Able to work effectively under pressure and in chaotic settings with grace and composure

WORK EXPERIENCE

7/2023 to 4/2024 Sheraton Norfolk Waterside Hotel Convention Services Manager

Manage Hotel Events

7/2021 to 2/2023 Life Protect 24/7, Norfolk, VA Executive Assistant to the Chief Operating Officer/President

Provide proactive and comprehensive support to the COO and his Executive Leadership Team

Maintain multiple Google Calendars with skilled coordination of multiple priorities

Attend, contribute to all Executive Leadership and Senior Leadership team meetings, take minutes, and distribute in a timely manner

Took the initiative to act as Executive partner and liaison for COO with Executive & Senior Leadership Teams and all sales managers and department heads.

Established “Employee Engagement & Community Outreach” Committee to assist Employee retention.

Team Member of: Policy & Procedures Committee, Employee Retention, Employee Education Committee, and Worksite Wellness Committee, VP Roundtable Committee and Hiring Strategies

Work closely with HR, review resumes and phone screen applicants for upper management positions

Hosted Executive and Associate social events: Monthly Dinner for President’s Club winners, holiday & end of year celebrations, team building outings, and in-house social events to boost employee morale

2/2019 – 5/2020 Radius Health, Waltham, MA Executive Assistant to CMO, 2VP R&D Division Heads

Effectively managed multiple calendars of R&D Executives, for both internal and external obligations

Created and managed Contracts & Purchase Orders for Research & Development (R&D), also managed Contracts for consultants, and temporary staff

Managed large-scale R&D Team meeting at on and off-site locations

Worked directly with Compliance, Legal, and Executive Leadership

Assist Executive Director, Program Management with projects and meetings

Booked travel; domestic and international, airfare, transfers, hotels, meeting spaces, and Visas when required

Managed, attended and contributed to Osteoporosis Team Meetings

Complete and submit expense reports for multiple executives

Project Management for Executive Director of Program Management & Strategic planning

Additional special projects as needed

4/2017 – 2/2019 Bioverativ, Waltham, MA Executive Assistant to Vice President of Value and Access

Complex calendar management for VP of Value and Access, meetings are kept while allowing executives to meet their own goals

Attend, contribute and strategize with V&A Leadership Team members to meet group and organizational goals and objectives

Played a significant role on the working team for Annual National Meeting

Work closely with finance representative for budget management and tracking purposes

Plan and execute all aspects of in-house and off-site meetings (domestic and international locations), including, site selections, rate negotiations, materials, catering, logistics, and A/V needs, as well as special guests

Manage travel – international and domestic, including comprehensive travel and meeting itineraries, as well as expense reporting for the VP and Executive Directors

Execute Purchase Orders, including legal document back up to ensure full compliance to company policies

General administrative support, including follow-up on urgent and pending and other tasks as identified by need of the team

4/2014 – 2/2017 Biogen, Cambridge, MA Executive Administrative to 2 Vice Presidents, Asset Management

Manage complex calendars for two Asset Management Vice Presidents

Attended and contributed to weekly, monthly, and quarterly meetings for two asset teams

General administrative support, including follow-up on urgent and pending deliverables

Manage travel – international and domestic, including comprehensive travel and meeting itineraries, as well as expense reporting for the VPs and Sr. Directors

Processing Purchase Orders, check requests and invoices, following up as needed to ensure full compliance to company policies

Act as an expert for the team with respect to best practices, policies and procedures

Provide succinct and comprehensive daily digests when relevant

Biogen, Weston, MA Sr. Administrative Assistant to Marketing Group – Neurology Interferon

Responsible for Calendar management for the leadership team (Sr. Director and 2 Directors)

General administrative support, including follow-up on urgent and pending deliverables

Managing travel and expense reporting for the leadership team

Processing Purchase Orders, check requests and invoices, following up as needed to ensure full compliance to company policies

Provide succinct and comprehensive daily digests when relevant

Biogen, Cambridge, MA Sr. Administrative Assistant to Value Based Medicine - MS Innovation

Responsible for the management of 9 VBM Team Members' calendars/schedules

Coordinated meetings on-site and off, with other departments, outside collaborators

Managed Expense reporting, time-tracking, and purchases for VBM Team Members

Requisition of Purchase Orders, supporting documentation, securing appropriate signatures, and back-up

Coordinated Special Events - logistics, guest speakers, catering, and presentations

Attended meetings, minute taking, transcription, and distribution to the appropriate recipients

Acted as liaison between the team members and other departments, IT, HR, Public Affairs

Train new administrative staff and other employees as required on internal work processes and procedures and acted as resource for new employees. New hire and BAM (Biogen Access Management) terminations

Assisted Team Members with projections, forecasts, updating budget tools, create and maintain project files

Assisted with Legal Contracts, Confidentiality and Non-Disclosure Agreements as necessary

Responsible for domestic and international travel arrangements, created comprehensive itineraries, travel documents, VISAs etc.

Created expense reports and reconcile expenditures with credit card statements

Worked with Team Members and facilities to manage department space planning, including department/office/cube moves, changes, etc.

6/2013 – 09/2013 Harvard Vanguard Medical Associates, Newton, MA Executive Assistant to CNO & Senior Medical

Director, Hospital Relations & Medical (Contract)

Responsible for the management of CNO's calendar, coordinating meetings on-site and off

Clerk for Site & Specialty Nurse Leaders monthly meetings and All Nurse Supervisors meetings held bi-monthly; record minutes, distribute materials, electronically & in person, set-up presentations electronically

Supported 16 independent medical sites to arrange quarterly visits for the CNO

Worked with several Greater Boston healthcare organizations for the coordination of meetings among executives for care improvement and related associations

Created and maintained a working file for CNO's files

Prepared expense reports for Executives

2/2013 – 6/2013 Earthwatch Institute, Boston, MA Executive Assistant to President/CEO (Contract)

Responsible for the management of President/CEO's calendar, daily, weekly agenda, coordinating meetings on-site and off, domestically, and internationally

Board Clerk for Earthwatch International Board of Directors and the Earthwatch Institute (US) Board of Directors.

Event management of all board related activity to include meetings, travel, accommodation, presentations, agendas, maintained all records reports for legal purposes

Board of Advisors and Board of Directors Liaison

Committee Secretariat for Finance Committee, Development Committee, Audit Committee, Investment Committee, and other ad hoc committees as needed

Creating and maintaining a working file system for CEO's personal and organization's files

Coordinated all domestic and international travel; and created detailed itineraries for all executive team members

Prepared and submitted expense reports all executive team members

Worked closely with development team for fundraising trips, events, follow up letters, etc.

8/2012 – 2/2013 Advocates, Inc., Framingham, MA Executive Assistant to President/CEO (Contract)

Responsible for the management of President/CEO's calendar, coordinating meetings on-site and off, with other departments, as well as outside clients and vendors

Acted as executive's representative during on-site meetings when necessary

All related aspects of meeting management - booking meeting rooms, arranging for necessary A/V equipment, minute taking, transcription, and distribution to the appropriate recipients, and catering when appropriate

Acted as liaison between internal and external executives, board members, service providers, clients and vendors

Arranged travel, air, transfers, accommodations, and reconciled corresponding expense reports

Various other related tasks to support the President/CEO in a non-profit human services organization

4/2011 – 11/2011 Vantage Deluxe World Travel - Real Estate Division, Boston, MA Executive Assistant to

President, EVP/ Bookkeeper - Real Estate Division

Managed the personal finance and property administration for multiple properties, including the family homes and personal yacht

Maintained insurances, investment & tax files, personal & company vehicles, electronic equipment, personal and corporate credit card accounts

Coordinate all travel plans including air, hotel, cruise, land, funding and visa requirements, passports and comprehensive itineraries

Coordinate charitable foundation events and details as well as donations from personal & corporate accounts

Responsible for all personal appointments for CEO of Vantage's and his family, as well as management of all family member's personal calendars

Managed a variety of commercial and residential buildings, multi-family, condominiums, and single-family residents, for both rental and personal use

Managed accounts receivable/payables for all properties, and coordinated maintenance and repairs for all properties

Responsible for all bookkeeping, including monthly, weekly and daily reconciliation for rental properties

Worked closely with EVP regarding the management of family and business finances and properties

9/2009 – 4/2011 MetroWest Emergency Physicians, Framingham, MA Executive Assistant/Office Manager

Managed calendars for the Chairman, and 4 Directors of Emergency Medicine of two hospital campuses

Assisted with the compilation of practice management data reports for time management and quality of care

Produced easily read data analysis reports for physicians and physician's assistants

Managed schedules for Emergency Medicine Department full-time, part-time and moonlighting Doctors & PA's

Responsible for on-call schedules of E.D. Physicians, Residents, and medical specialists

Managed and maintained credentialing record-keeping for entire practice, including medical licenses, qualification and educational certifications, malpractice insurance policies and Locum Tenens insurance coverage

Managed the monthly meeting schedule, meeting space, catering and necessary equipment

Responsible for the advertising related to practice openings, collected and distributed resumes to relevant individuals, scheduled interviews for potential candidates

VOLUNTEER

EXPERIENCE:

“Angel Tree” Facilitator for Salvation Army (while at Life Protect 24/7)

Inter-faith Church Program for housing local homeless families, Family Promise

Group Therapy Co-Leader, Unlocking Potentials for Growth, Anger Management for Troubled Teens

Administrative Assistant, Center for Service Learning & Civic Engagement, Worcester State College

EDUCATION:

Worcester State College, Worcester, MA B.S. Psychology

Mount Wachusett Community College, Gardner, MA A.A. Business Administration

Bentley College, Waltham, MA Finance Major

COMPUTER SKILLS:

Google Suite, Microsoft Office Suite, Concur: Travel & Expenses, Axxerion Contracts, Microsoft Office Suite 365, QuickBooks Pro; Oracle iExpense, Timekeeper and iProcurement; Concur Travel software; Tangier Scheduling software; MediTech, v. 3.25c; MedHost, E.D.I.S. v.4.2; SPSS Analytical Software; MLS (Multiple Listing Service) Database, and Salespro

OTHER TRAINING:

Project Management Course, Lasell College, Newton, MA, January 2011

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