Administrative Assistant Human Resources

Barbara Y Moran

Portage, MI *****

Summary:

Experienced HRIS/HRMS Coordinator and Database Administrator with over 15 years of expertise in customer service, human resources, and database management. Proficient in HRIS database maintenance, software analysis, installation, and testing. Skilled in ADP, HCM, Crystal Reports, PeopleSoft, and Microsoft Office, with strong knowledge of HIPAA compliance and payment tracking databases. Adept at handling confidential information, executing complex software queries, and ensuring data accuracy. Excellent analytical, critical thinking, and multitasking abilities in high-paced environments. Trained in SAP, SharePoint, Remedy, and various HR and financial systems, with a strong commitment to professionalism and efficiency.

Skills

Administrative Assistant

Administrative Support

Procurement

Purchasing

SAP

Microsoft Office

Excel

Power Point

Word

Education

Some College KVCC - Kalamazoo, MI - Completed classes in business and computer science.

High School Diploma from Portage Northern High School, Portage MI

Additional Qualifications

Administrative: (Advanced) 10+ Years

ADP: 8-9 Years

Customer Service: 10+ Years

Database implementation/queries/updates: 10+ years

HRIS and Human Resources General: 10+ Years

Training Coordinator: 2-3 Years

Working with confidential information and in confidential environments: 15+ Years

Typing 65wpm

Professional Experience

Hennepin County MN (Remote) Dec 2016 to Present

Procurement Assistant /Administrative Assistant

Processed and managed accounts payable transactions, including invoice verification and payment processing.

Conducted research to identify potential suppliers, ensuring cost-effective purchasing while maintaining quality standards.

Collaborated with internal departments to address inquiries related to procurement and accounts payable.

Assisted in tracking and resolving purchasing and inventory discrepancies to optimize inventory balance.

Provided clerical, logistical, and technical support for various county programs, including 4-H and Urban Agriculture initiatives

Served as the primary point of contact for the county Extension office, greeting visitors and directing them to appropriate services.

Maintained confidential records and reports, ensuring compliance with relevant statutes and regulations.

CMS Energy Kalamazoo, MI Jul 2014 to Mar 2015

Administrative Assistant

Investigate and correctly enter data into SAP system for electric and gas work orders.

Extract data from SAP to create Excel spreadsheets for reports.

Verify all procedures have been followed and gas and/or electric have been shut off prior to mailing out Demo letters to customers.

Updating SharePoint electrical inspection database for entire state of MI.

Research, update SAP, and notify CES’s via email status of contracted pre-pay and credit card payments.

Instec Naperville, IL Oct 2009 to Mar 2014

Instec ESOP Owner

Employee Stock Owner of Instec, Inc.

Various webinars regarding project management, worker's compensation, and commercial automobile insurance

Researching ISO Commercial P&C regulations (multiple lines of business)

Creating complex excel spreadsheets to track and document beginning to end production process

Instec - Naperville, IL Oct 2001 to Mar 2010

Insurance Business Analyst Jr./ ESOP

Research and understanding ISO Commercial Auto, NCCI Worker’s Compensation independent and monopolistic global and state specific changes being made primarily for assessment/specification software development.

Creation and execution for testing of Commercial Auto and Worker’s Compensation base loss costs/rate projects.

Liaison through all phases of the project life cycle, including development, drawing forms, installation, testing, deployment and production support.

Executed daily operations of keying in information into SAP.

Compared data entered with source documents, and re-entered data in verification format on screen to detect errors.

Trainer and mentor for Product Support Assistants.

The position duties also included troubleshooting installation/software/bug fixes for clients, and providing backup clerical support for the auto team.

Edward Hospital - Naperville, IL Mar 2000 to Feb 2001

Real Estate Coordinator – PT

Assisted in the preparation of project specifications and contracts, performed weekly building walk-thru inspections and consulted with contractors, vendors, tenant and hospital staff to ensure tenant expectations were met for tenant build outs and buildings overall.

Maintained department office equipment, and purchased office supplies for time share suites.

WDW - Disney-MGM Studios Engineering - Lake Buena Vista, FL Jan 1999 to Dec 1999

Residential Facilities Coordinator

Administrative and operations support for the Vice President of Operations, Engineering Manager, and Training Manager.

Liaison between regulatory training and engineering managers to ensure 100% regulatory compliance for 200 maintenance employees.

Performed extensive database queries, ensured machines/industrial equipment were available and on-site and operational for training classes.

Maintained training database and written documentation.

Negotiated and implemented unplanned projects with vendors.

Monitored and maintained database, hard copy files, follow-ups/maintenance with vendors for golf carts and fuel station.

Trained and served as backup payroll administrator for all shifts of the custodial department.

Walt Disney World Company - Lake Buena Vista, FL Mar 1998 to Jan 1999

Educational Recruiting Coordinator

Database maintenance/monitoring as well as creating and distributing of query reports.

Assisted with new hire orientation, benefits briefings, student check-in process, ordering name tags, and filing.

Entered new hire student and intern employee information in CastView (PeopleSoft) database.

Documented/entered student orientation courses for payroll and served as the human resources department backup budget coordinator.

Western Michigan University – Kalamazoo, MI Oct 1995 to Nov 1997

Administrative Assistant – Industrial & Manufacturing Engineering Dept.

Administered the department undergraduate teaching assistant recruitment process.

Made recommendations for process improvements, conducted pre-screen interviews, oversaw 40K payroll, and maintained student employee files.

Entered, monitored, and compiled student course schedule information in ISIS database for the department. Prepared faculty workload reports and assisted with the part-time faculty selection process.

Provided administrative support for department chair and engineering faculty members.

Served as a member of the Department of Engineering Undergraduate Curriculum Committee.

Represented the department at freshmen/transfer orientations, greeted employees/students, and prepared the department meeting minutes.

Department of Dance Sep 1994 to Oct 1995

Administrative Assistant

Provided administrative support for the department chair and faculty, conducted budget operations for the department with accuracy, timeliness and foresight for several cost centers.

Contact this candidate