Procurement Specialist Administrative Assistant

Vera Powell

Rockville, MD *****

202-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

Professional expertise in vendors and suppliers onboarding objectives aim to integrate new suppliers smoothly into your business, ensuring clear communication, compliance, and a successful long-term relationship. Key objectives include verifying qualifications, establishing clear communication, and building a strong, trusting relationship.

TECHNICAL SKILLS

Microsoft Office Suite,Peoplesoft System, NetSuite, CostPoint, Microsoft Team, JDE, Sharepoint, Oracle R12-Procurement, Smartdata, eXspend, ERP Systems (Oracle, SAP), PeopleSoft, Deltek, Oracle Database Server, Lotus Notes, Sage Fund Accounting, File Maker Pro, Multi-Line phone, Efax, Momentum, Billing and Account Payable and Receivable

PROFESSIONAL EXPERIENCE

Procurement Specialist

UPO (RobertHalf), Washington, DC (Contract) December 2024-February 2025

Established active POs and associated PO numbers, based on approved Requests to Buy (whether for goods, services, or space) within the FMIS

Conducted the act of buying goods (ONLY) from a range of vendors, based on approved Requests to Buy

Actively communicate with UPO’s departmental Buyers to ensure accuracy in purchasing

Monitored the procurement process with and among UPO vendors to ensure fulfillment occurs

Communicated with UPO’s departmental Buyers to ensure that appropriate follow-up with vendors (pre and post fulfillment)

Communicated with vendors to manage disputes, returns and/or refunds.

Processed accounts payable invoices and set up new approved vendors in the accounting database

Strategic Sourcing, Administrative Assistant

Aramark, Rockville MD (Contract) April 2024-July 2023

Ensured the on-going vendors and suppliers can seamlessly integrate into your business processes, systems, and communication channels.

Established a strong, trusting relationship with the on-going vendors and suppliers, fostering open communication and collaboration.

Verified that the on-going vendors and suppliers meets all legal, regulatory, and internal compliance requirements, and assessing and mitigating potential risks.

Administered & Developed PeopleSoft data systems and structures.

Used Peoplesoft Software to store and organize data, such as an organization's.

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Accounts Specialist, Credit & Collections Receivable (Contract)

Randstad (HMSHost), Bethesda, MD

April 2019 – October 2023

Responsible for configuring, analyzing, and optimizing PeopleSoft System applications to meet vendors and suppliers on-going requirements.

Gathered and document functional specifications, ensuring that the PeopleSoft System aligns with vendors and suppliers on-going business processes.

Collected and verified vendors and suppliers information, assessing risks, and providing ongoing support.

Supplied vendors and suppliers onboarding the process of collecting and analyzing supplier information in order to register that supplier in a company’s system, securely purchase goods from them, and ensure compliance.

Reconciled vendors and suppliers on-going disputes related to outstanding balances.

Procurement Technician (Contract)

Prince George’s County Memorial Library, Hyattsville, MD

Sept 2018– March 2019

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Sole procurement specialist for 15 county libraries administering 50 requests

Weekly.

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Reported to CFO, creating weekly, detailed reports of activity of more than 200

Vendors.

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Processed and verified purchase orders; monitored expenditures and invoices.

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Key player in Request for Proposal (RFP) process.

Supplier Database Administrator (Contract Assignment)

Henry M. Jackson Foundation, Bethesda, MD

April 2016 - Aug 2018

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Verified background data for as many as 60 new medical vendors weekly

including physicians, research laboratories and hospitals nationwide.

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Followed up on hundreds of open orders to ensure scheduled deliveries of

medical materials according to procurement agreements and time-sensitive deadlines.

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Coordinated and controlled inventories totaling $1 million in medical supplies and

human tissue.

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Created, edited and maintained database of 10,000 medical vendors supported

on Oracle platform and accessed by internal staff of 10 corporate buyers.

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Consistently communicated purchase order status to all institutional departments.

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Researched key product information including price, availability; expedited

supply delivery schedule for hospitals and nursing homes.

Procurement Technician (Contract Assignment)

Voice of America/Broadcasting Board of Governors, Washington, DC Aug 2014 - Mar 2016

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Consistently created accurate, weekly purchase orders in automated system

(Momentum).

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Secured at least three quotes for like products and services to consistently

negotiate best prices.

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Communicated with CFO's in multiple divisions as well as department managers

representing technicians, building and maintenance manager, and communications.

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Maintained accurate records on purchased materials filed within two working

days of receipt.

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Expedited 50-60 vendor quotes per week and distributed hard copies to

department managers.

Procurement Technician (NASA Contract Assignment)

MEI Technologies, Greenbelt, MD

Mar 2009 - June 2014

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Reviewed contract files up for renewal to ensure value for price among 100s of

vendors representing purchases totaling hundreds of thousands of dollars.

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Issued purchase orders, blanket purchase orders and change orders and tracked.

materials through suppliers to ensure compliance with promised delivery dates.

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Analyzed purchasing criteria (timed delivery vs. bid competitiveness) and

provided recommendations to managers including scientists, engineers and human resources personnel.

Procurement Technician (Contract Assignment)

Aggregate Industries, Rockville, MD

April 2006 – Feb 2009

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Negotiated pricing and developed supply strategies with key technology vendors.

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Assisted support personnel to configure procurement technology for 100s of

global end-users.

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Tracked late report submissions; created list of card suspensions; followed up

with cardholders.

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Maintained comprehensive understanding of proper procurement and accounting

Processes.

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Arranged domestic and international travel itineraries for more than 70

Employees.

EDUCATION

High School Diploma, Washington & Lee High School

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