Administrative Assistant

Lisa Dawson

**** ***** ****** ***., ********, PA 19038

**************@*****.*** 215-***-****

PROFESSIONAL SUMMARY

Specialist with over 25 years of experience supporting legal teams within fast-paced environments. Adept at reviewing and preparing legal documents such as contracts, pleadings, and discovery and filing documents with various courts, and managing case files, while ensuring accuracy and compliance with legal procedures. Proven track record of working closely with attorneys and clients to deliver top-tier legal services. EXPERIENCE

Be Quality Care LLC., Philadelphia, PA June 2024- Present Office/Billing Manager (Part Time Remote)

● Billing and Invoicing: Prepare and process client invoices, ensuring accuracy and timely billing of health services in accordance with company policies and client agreements.

● Timekeeping: Maintain accurate records of time entries, ensuring that all billable hours are captured and documented in the company’s billing system.

● Compliance: Ensure all billing practices comply with legal and ethical standards, as well as with company policies regarding rates, discounts, and payment terms.

● Financial Reporting: Generate reports on billing and collection status, providing updates on outstanding invoices, revenue generation, and billing trends to management.

● Collaboration: Work closely with management and the finance department to streamline billing procedures, identify areas for process improvement, and enhance client service. Campbell Conroy & O’Neil, P.C., Berwyn, PA February 2020 - October 2024 Legal Secretary – Full time (On Site and Remote)

● Provided administrative support to attorneys in preparation for hearings, trials, and other legal proceedings.

● Court Filings and Legal Compliance: Prepared and filed documents with courts or administrative bodies, ensuring that filings comply with procedural rules. Track case progress and ensure that all deadlines are met.

● Managed and maintained legal files, ensuring accuracy and completeness of all documents and reducing file retrieval time.

● Scheduled appointments, depositions, and other meetings, optimizing attorney schedules and increasing productivity.

● Timekeeping: Maintained accurate records of time entries, ensuring that all billable hours are captured and documented in the firm’s billing system. Nationwide Properties Incorporated, Philadelphia, PA February 2016 – December 2019 Legal Administrative Assistant (Part Time Remote)

● Prepared and reviewed contracts for real estate transactions

● Reviewed incoming correspondence and prepared outgoing correspondence,

● Client Communication: Serve as a point of contact for clients and third parties. Communicated client file updates, request necessary documents, and schedule appointments.

● Maintained a centralized data management system. The Dow Chemical Company, Philadelphia, PA March 2003 – August 2015 Legal Administrative Assistant/Paralegal

● Maintained a calendar docket and performed task within a timely manner

● Reviewed and prepared U.S. and foreign Patent Applications for filing

● Electronic filing of Patent Applications and subsequent formal filings

● Reviewed and prepared Office Actions for filing with the U. S. Patent & Trademark Office

● Reviewed and prepared Office Actions for filing in foreign countries

● Drafted and prepared Confidentiality Non-Disclosure Agreements

● Initiated Attorney Dockets and entered attorney time

● Supported 3 to 6 Patent Attorneys for the duration of my career Paul and Paul IP Law Firm, Philadelphia, PA February 2000 – October 2002 Legal Administrative Assistant

● Maintained a calendar docket and performed task within a timely manner

● Reviewed and prepared U.S. and foreign Patent Applications for filing

● Reviewed and prepared Office Actions for filing in the U. S. Patent & Trademark Office

● Reviewed and prepared Office Actions for filing in foreign countries

● Prepared and filed Trademark applications in U.S. and Foreign countries

● Created central database for U.S. and foreign trademark filings Jacoby Donner PC, Philadelphia, PA March 1999 – January 2000 Paralegal

● Intensive work in trail preparation for construction litigation

● Reviewed written interrogatories responses

● Reviewed and digested deposition transcripts

● Collected, reviewed, and processed discovery

● Legal research

● Maintained case files

Arnold and Porter, Washington, DC (Temp Assignment) June 1998 – March 1999 Paralegal

● Collected and reviewed discovery documents

● Reviewed medical records and wrote assessments

● Input client information in database and maintained case files

● Successfully managed a high-profile drug case

EDUCATION

Temple University, Philadelphia, Pa September 1993 – Jun. 1995 Business Major

Courses: Accounting, Microeconomics, Macroeconomics, Finance, Business Management, Business Law and Risk Management

Career Institute, Philadelphia, PA June 1990

Paralegal Certificate

Courses: Business Law, Contract Law, Real Estate Law, Estate Law, Criminal Law, Civil Litigation, Commerce Law, and Family Law

SKILLS & REFERENCES

I am skilled in legal terminology, procedures, and documentation, paired with excellent organization, time management, and attention to detail. I'm tech-savvy in Microsoft Office Suite, Outlook, ProLaw, Citrix, IP Dash, Memotech, Key Systems, QuickBooks, and Various Electronic Court Filings Systems. I’m adaptable, and skilled in problem-solving, with strong communication abilities to collaborate effectively with clients and teams. References: Available Upon Request

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