On-Site Event Planning

JIAYI MAO

Las Vegas, NV ***** 970-***-**** *********@*****.*** WWW: Bold Profile

Summary

Results-driven and detail-oriented Event Coordinator with extensive experience in event planning, vendor management, budget control, and on-site execution. Adept at organizing corporate and hospitality events with a strong ability to manage logistics, coordinate with vendors, and ensure seamless event execution. Passionate about creating memorable guest experiences through meticulous planning and execution. Skills

Event Planning & Coordination

Vendor & Stakeholder Management

Budgeting & Cost Control

Hospitality & Guest Services

Logistics & Operations Management

Corporate & Social Event Planning

Marketing & Promotional Strategy

Fluent in English & Mandarin

Experience

Freelancer Feb 2024 to Current

Self-employeed Las Vegas, NV

Part time supporting staff at various exhibitions

Main exhibitions: 2025CES for Rokid AI Glass company Hangzhou China, 2025 TPE show for a local Chinese company promotion for band, 2025 HYROX assistant judge, 2025 IBS for a Handlers company Shenzhen China

Part time sale associates at Armani Exchange South Outlet Las Vegas Event Manager Oct 2021 to Dec 2023

Winwin Sports INC Shanghai, China

Planned and executed large-scale corporate and sports events, ensuring high-quality guest experiences.

Managed vendor contracts, logistics, budgeting, and on-site event execution. Coordinated with key stakeholders, including sponsors and venue operators, to ensure smooth event operations.

Developed and maintained relationships with vendors and suppliers to negotiate favorable terms.

Business Development Executive Jun 2019 to Sep 2021 Thomas Cook China Shanghai, China

Managed event sponsorships and business development with corporate partners, agencies, and media.

Organized marketing events, including planning, material preparation, and budget control.

Led on-site event execution, social media promotions, and offline sales events. Marketing Events Coordinator May 2018 to Jun 2019

CareerFrog Boston, United States

Planned and managed U.S.-based marketing and networking events for university students and corporate partners.

Coordinated event logistics, budgets, and vendor relationships to ensure successful execution.

Organized recruitment fairs, industry summits, and corporate networking events across multiple universities.

Sports Coordinator Jun 2008 to Apr 2018

BesTV Shanghai, China

Led sports and entertainment event planning, including sponsorship negotiations and vendor coordination.

Managed multi-department communication for event planning and execution. Mainly focused: Soccer, NBA, Formula 1 and Tennis

Education

Bachelor's degree, English Jun 2008

Donghua University

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