Accounts Payable Financial Reporting

Curriculum vitae

NAFTALY KARINGITHI

LinkedIn : http://www.linkedin.com/in/naftalimathai Email: *************@*****.*** Cellphone: +254-***-******

Summary:

Results-driven hotel accountant with expertise in financial reporting, cost control, revenue management, and compliance. Skilled in accounts receivable/Payable, credit control, cash flow management, payroll processing, and night audits. Adept at inventory management, budgeting, variance analysis, and cost optimization to enhance profitability.

Proficient in ERP and PMS systems, including SunSystem, SAGE, and PROTEL, with experience in ERP implementation and training. Collaborates with hotel management to ensure financial transparency and strategic decision-making. Committed to financial integrity, optimizing workflows, and delivering insights to enhance revenue and cost efficiency in hospitality. Currently seeking opportunities in accounting and finance positions, with immediate availability.

Key Skills:

Financial Planning, Reporting & Analysis: Budgeting & Forecasting Financial Reporting & Management Accounts Cash Flow Management Variance Analysis Financial Modeling & analysis

Financial Operations: Accounts Payable & Receivable Management Payroll Administration Inventory Management Night & Income Audit General Ledger Reconciliation End-of-Day (EOD) Processes Fixed Asset Management

Cost Control & Inventory Management: Cost Optimization Procurement & Supplier Management Inventory Reconciliation & Stock Control Cost Variance Analysis Usage & Sourcing Controls Supplier Payments & Account Reconciliations

ERP & Systems Proficiency: ERP Implementation & Optimization (SAGE, SunSystem, TALLY) PMS Financial Integration & Reporting (PROTEL) Advanced Excel System Training & Process Customization Workflow Optimization POS Systems

Leadership & Team Management: Staff Supervision & Performance Management Cross-Functional Collaboration Training & Mentoring Junior Accountants Stakeholder Engagement & Relationship Management

Pre-opening & Department Setup: SOP Development Finance Department Structuring & Process Definition

Financial Policy Implementation Staff On-boarding & Training

Internal Controls & Compliance: Internal Controls & Risk Management internal & External Audit Support & Coordination Compliance with Regulatory Requirements Financial Policies & Procedures Development Curriculum vitae

Experience:

Unit Finance Manager

Kuduchi water park Ltd WellWorth Group Dar Es Salaam, TZ Dec 2023 – April 2024 Overview: Short-term Contract where I oversaw financial accounting for East and Central Africa’s largest water park, ensuring operational efficiency, compliance, and profitability. Reporting to the Unit GM and corporate Financial Controller.

Roles & Achievements:

Revenue Management & Financial Reporting

Managed daily revenue analysis across multiple income streams, improving reporting accuracy and consistency through systematic checks.

Prepared and submitted accurate daily, monthly financial reports, and forecasts, streamlining management decision-making and providing key insights for ownership.

Redesigned financial reporting templates to improve clarity, efficiency, and consistency.

Reconciled daily cashier collections (credit cards, bank, and cash) via IDS ERP, ensuring 100% compliance with financial policies and internal controls.

Budgeting, Forecasting & Cash Flow Management

Developed accurate cash flow forecasts and budget projections, enhancing financial planning and improving accuracy of future predictions.

Streamlined weekly fund reporting processes, reducing cash flow preparation time by 30%.

Conducted thorough variance analysis, comparing actual costs against budget projections and aligning expenditures with financial targets.

Cost Control & Profitability Optimization

Led cost control and stores teams, driving adherence to procurement policies and reducing F&B expenses by 10%.

Collaborated on menu re engineering projects, standardizing portions and optimizing food cost management to boost profitability.

Monitored stock variances and implemented proactive cost management strategies to prevent loss and enhance profitability.

Internal Controls & Compliance

Strengthened internal controls over equipment hire processes, mitigating financial risks and ensuring compliance with statutory obligations.

Maintained strict adherence to auditing requirements, safeguarding assets and ensuring regulatory compliance with tax laws and financial reporting standards.

Inventory & Stock Management

Conducted regular inventory spot checks and audits, improving stock accuracy by 10%.

Monitored store stock movements and managed daily stock sheets for F&B outlets, addressing discrepancies and ensuring stock sufficiency.

Payroll Management

Verified salary calculations and casual payments, ensuring compliance with financial regulations and employee agreements.

Coordinated employee on-boarding and payroll system integration, optimizing payroll accuracy and process efficiency.

Curriculum vitae

Team Leadership & ERP Utilization

Supervised cashiers, storekeepers, and cost control teams, enhancing collaboration, policy adherence, and overall team performance.

Trained cashiering staff, reducing cash handling errors by 20% and improving financial accountability.

Utilized IDS ERP to generate actionable financial insights, enabling informed decision-making and operational improvements.

Credit Control Manager

Mapenzi Beach Resort PlanHotel Hospitality Group Dec 2021 to June 2023 Zanzibar, Tanzania Overview: Led the credit control function in a high-volume hospitality environment, managing all aspects of accounts receivable and revenue oversight for a 5-Star luxury hotel with a diverse client base worldwide. Roles & Achievements:

Financial Operations & Reporting

Spearheaded financial analysis, including preparation of daily KPI reports (Occupancy, RevPar, ADR etc.), management reports, F&B cost reports and aging reports.

Reconciled sales, input VAT, credit card payments, cash receipts, and advance deposit ledgers, ensuring financial accuracy.

Delivered timely and accurate financial reports to support decision-making and maintain financial integrity.

Collaborated with Sales, Reservations, and Front Office teams to maintain robust revenue controls, resolving guest account disputes efficiently.

Played a key role in month-end and period-end closing processes, ensuring compliance with regulatory and company financial policies.

Budgeting, Forecasting & Cost Control

Conducted variance analysis, comparing actual expenses with budgets and providing actionable insights to senior management.

Monitored cash flow, optimizing accounts receivable and collection processes to ensure financial stability.

Accounts Receivable & Collections

Reduced overdue receivables by 20% through proactive invoicing, effective use of aging reports, and consistent follow-ups.

Reconciled client accounts, issued monthly statements, and resolved disputes through adjustments and credit/debit notes.

Administered tour operator contracts, managing payment terms, discounts, and guarantees while ensuring timely payments.

Contributed to achieving the company’s strategic financial goal of maintaining zero bad debts during tenure.

End-of-Day (EOD) Audit, Income Audit, & Compliance

Oversaw end-of-day and night audit processes, ensuring accuracy in cashier banking (cash and credit cards), POS transactions, and client advance deposits. Curriculum vitae

Reconciled credit card payments, bank transactions, and sales, resolving discrepancies promptly to uphold financial integrity.

Ensured compliance with internal controls and supported audit readiness by addressing discrepancies and delivering detailed reports to senior management.

F&B checks and other outlets cheques and KOT verification and reconciliations.

Leadership & Team Management

Supervised cashier operations, including daily cash counts, performance evaluations, and staff training on financial procedures.

Implemented effective float control procedures, ensuring adherence to currency exchange rules and minimizing discrepancies.

Key Project: Overbooking Management & Analysis

Managed guest over-bookings, coordinating seamless relocation to nearby hotels and minimizing revenue losses.

Analyzed the financial impact of over-bookings, posting gains and losses in ledgers, and developing strategies to improve booking accuracy and capacity planning. Hotel Accountant:

Hotel Verde Zanzibar Bakhresa Group of Companies Sept 2017 to Jan 2020 Zanzibar, Tanzania Overview: Managed financial operations for a 5-star luxury eco-hotel, focusing on profitability, compliance, cost optimization, and strategic financial planning during pre-opening and operational phases. Key Roles & Achievements:

Financial Operations & Reporting

Delivered accurate periodic financial statements (P&L, balance sheet, cash flow) in line with GAAP/IFRS standards.

Prepared and analyzed daily management reports, providing actionable insights and KPIs for strategic decision-making.

Verified night audit reports to ensure revenue transactions and adjustments complied with financial policies.

Income Audit & EOD Process

Audited night audit reports and daily cashier banking, ensuring accuracy of revenue and adjustments

(voids, reversals, complimentary).

Reviewed daily accommodation revenue postings, room rates and guest balances to ensure compliance with internal financial procedures.

Conducted regular audits of menu prices, POS data, and KOT to prevent revenue leakages.

Performed spot checks on cashier floats and house funds, resolving discrepancies promptly.

Accounts Payable & Receivable Management

Controlled invoicing and collections, maintaining a 100% collection rate through diligent follow-ups.

Acted as custodian for petty cash and cheque books, liaising with banks for timely payments.

Oversaw $1M+ in payables, reducing overdue payments annual by 15% while maintaining accuracy in reconciling 50+ creditor accounts monthly.

Curriculum vitae

Negotiated supplier credit terms, reducing cash procurement from 80% to 20%, thereby improving cash flow.

Budgeting & Variance Analysis

Supported pre-opening budget preparation, aligning financial plans with operational needs and projected expenses.

Analyzed departmental budget variances and collaborated with department heads to address cost drivers and implement corrective measures.

Provided ongoing budgeting support to ensure adherence to financial targets and minimize deviations.

Compliance & Internal Controls

Ensured 100% compliance with tax laws regulations (payroll taxes & deductions, VAT, withholding taxes) and liaised with authorities for accurate reporting.

Strengthened internal controls by developing SOPs, reducing discrepancies and financial risks.

Coordinated and supported audits, ensuring timely and accurate submission of financial documentation.

Inventory & Cost Management

Conducted variance analyses to align departmental spending with cost-saving initiatives.

Improved inventory accuracy through regular stock takes, monthly reconciliations, and adjustments.

Oversaw procurement processes to ensure receipt of correct quantity and quality.

Payroll Administration

Coordinated payroll cycles, ensuring accurate statutory deductions and timely final settlements.

Team Leadership & System Integration

Trained finance staff on SAGE ERP and PROTEL PMS, enhancing operational efficiency and data accuracy.

Implemented integrated financial and operational systems, optimizing workflows and reporting. Key Project: Pre-opening Finance Setup

Developed SOPs, reporting templates, and financial models for streamlined financial operations.

Led system integrations (SAGE, Procure.Net, PROTEL), ensuring smooth pre-opening finance setup. Management/Cost Accountant

Omar Packaging Ltd Bakhresa Group of Companies Dar Es Salaam, TZ Sept 2014 to Sept 2017 Overview: Provided comprehensive cost accounting and inventory management support, ensuring accurate financial reporting and cost control to optimize profitability and operational efficiency. Key Roles & Achievements:

Cost Analysis & Profitability Enhancement

Conducted detailed cost analysis of both imports and local raw materials, achieving a 15% reduction in production costs.

Performed cost modeling for raw material sourcing and evaluated new job orders, advising the MD on pricing strategies through margin analyses.

Inventory Management & Process Optimization

Oversaw stock reconciliation processes, continuous stock audits, valuation, and reports, improving inventory accuracy and reducing holding costs.

Curriculum vitae

Partnered with procurement to streamline inventory turnover and optimize material usage.

Supplier Management & Credit Risk Mitigation

Managed relationships with overseas suppliers, negotiating favorable terms and ensuring timely raw material deliveries.

Assessed supplier cost structures to mitigate credit risks effectively, managing payments, taxes, documentation, and clearance for imports.

Financial Reporting & Internal Controls

Prepared detailed financial management reports and cost estimation models, implementing robust internal controls to enhance reporting accuracy and reduce financial risks.

Utilized TALLY ERP for streamlined financial and inventory reporting.

Collaboration & Team Training

Worked closely with production, sales, and procurement teams to align operational strategies with financial goals.

Designed and led training initiatives on cost management, fostering a culture of financial accountability. Key Project: Costing Process Implementation

Designed and implemented a comprehensive costing process to integrate raw material and waste recording from stores to sales.

Created advanced Excel-based worksheets to compute costs across all departments, calculate landed costs, and account for total raw material and waste costs. Teller Services Manager

Standard Chartered Bank of Kenya July 2010 to June 2012 Nairobi, Kenya. Overview: Oversaw branch teller operations, cash management, ATM services and customer service delivery, ensuring compliance with banking regulations and operational efficiency. Key Roles & Achievements:

Financial Operations & Reconciliation

Supervised daily teller operations, including deposits, withdrawals, and payments, ensuring compliance and transaction accuracy.

Monitored branch cashflows, conducted reconciliations, and resolved discrepancies to maintain balanced accounts and uphold audit readiness.

Process Optimization & Operational Efficiency

Streamlined transaction processes, enhancing efficiency by 20% within six months.

Improved cash handling protocols to optimize collections and support effective cash management.

Customer Service & Dispute Resolution

Managed client inquiries and resolved transaction disputes promptly, improving customer satisfaction and strengthening client relationships.

Minimized payment delays through proactive communication and effective issue resolution.

Leadership & Team Development

Trained and mentored teller staff on compliance, cash handling, and customer service excellence.

Built a high-performing team skilled in reconciliation, risk management, and operational efficiency. Curriculum vitae

Risk Mitigation & Compliance

Enforced strict adherence to banking regulations and internal controls, reducing risk exposure.

Conducted compliance training for team members, ensuring alignment with financial policies and standards.

Cashflow Reporting & Insights

Prepared detailed reports on cash positions, transaction volumes, and branch performance.

Provided actionable insights to senior management, supporting strategic decisions on cash management and operational planning.

Audit Coordination & Readiness

Maintained accurate records and documentation to ensure smooth internal and external audits.

Supported audit teams by ensuring compliance with regulatory and operational standards. Bank Cashier & Operations Clerk

Standard Chartered Bank of Kenya March 2005 to June 2010 Nairobi. Kenya. Key Roles & Achievements:

Financial Operations & Reconciliation: Processed daily banking transactions, including deposits, withdrawals, and foreign currency exchanges, ensuring accuracy and compliance with regulatory standards.

Customer Service & Dispute Resolution: Delivered exceptional customer service by resolving inquiries promptly, enhancing client satisfaction and loyalty.

Audit Readiness & Compliance: Conducted end-of-day reconciliations and maintained accurate records, reducing errors and ensuring audit readiness. Professional Skills:

Analytical Thinking & Problem Solving Effective Communication & Dispute resolution Organizational Skills & Time Management Collaboration & Teamwork Client Relationship Management & Customer Service Continuous Learning & Adaptability Attention to Detail & Integrity Sense of Responsibility

& Diligence

Education:

Master’s Degree in Economics Jomo Kenya University of Agriculture and Technology, Kenya) Deferred Bachelor’s degree Agribusiness Management Egerton University, Njoro, Kenya. Relevant courses: Financial Management Taxation Accounting Principles Business Finance Economics Statistics Organization behavior

Languages:

Kiswahili and English - Fluent in spoken and written. Referees:

Available upon request

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