Executive Assistant Business Development

DONNA FRAYN

971-***-**** **** Monticello Way, Heartland, TX. 75126 ******@*****.***

Personal Summary

Accomplished Executive Assistant and Office Manager with over 20 years of experience enhancing efficiency, productivity, and service quality across diverse corporate environments. Adept at supporting executive leadership, managing office operations, and fostering a high-performing and inclusive culture. Recognized for a common-sense approach to problem-solving, strong organizational skills, and the ability to thrive in high-pressure environments.

Core Competencies

Executive Calendar & Travel Coordination

Business Development & Talent Acquisition Support

Culture Keeper & Team Collaboration

Detail-Orientation/multi-task/prioritize workload

Office & Facilities Management

High-Quality Documentation & Communication

CRM & Data Management (Intapp preferred)

Event Coordination & Employee Onboarding

Budgeting and forecasting

Proficiency with Microsoft Office Suite

Invoice Processing & Expense Reporting (Concur preferred)

Experience

SR. Ops Specialist 02/2019 to 09/2024

INTEL – NEX EPE (Edge Platform Engineer)

Managed office operations, including ordering supplies, liaising with building management, greeting visitors, and overseeing mail management.

Provided high-level administrative support to senior executives, including calendar management, travel planning, CRM data entry, invoicing, and expense reporting.

Assisted with new employee pre-boarding, onboarding, and offboarding, ensuring seamless transitions.

Maintained a positive and high-performing office culture, fostering collaboration and inclusion.

Supported business development and firm-wide initiatives, contributing to overall growth and success.

Handled technology maintenance and troubleshooting, ensuring smooth daily operations.

Led the site committee team in Chandler, AZ, successfully mapping over 650 employees and managing related initiatives.

Ensured all team members stayed on track with quarterly training requirements, maintaining compliance with internal development goals.

SR. Administrative Specialist / EA 09/2016 to 01/2019

INTEL – Next Generation Standards

Acted as the primary point of contact for executives, managing schedules, travel logistics, ensuring seamless itineraries for executives and staff, and confidential information.

Coordinated corporate events, client meetings, and internal training sessions.

Processed expenses and invoices, ensuring compliance with financial policies.

Oversaw office administration and facility management, maintaining a professional work environment

Organized and coordinated calendar schedules for multiple VPs and managers, optimizing time management and workflow efficiency.

Compose correspondence, prepare presentations, reports, and other ad-hoc assignments

Handle all expense reports for the Executive team through Concur.

SR. Administrative Specialist 09/2011 to 08/2016

INTEL – SMG (America’s Sales & Marketing / US Events)

Managed day-to-day office operations, ensuring smooth workflows and efficient department site management.

Organized and budgeted corporate events for Intel, maintaining cost control while delivering high-quality experiences.

Coordinated logistics for large conferences, summits, and face-to-face meetings, enhancing overall event success and attendee satisfaction.

Collaborated with cross-functional teams to streamline event planning processes, improving communication and event execution.

Contributed to increased event attendance and positive feedback by optimizing logistical support and addressing customer needs.

Track and help drive completion of key deliverables and follow up on outstanding items.

Help to create an environment that is positive and fun to work in.

SR. Executive Assistant 01/2003 to 07/2011

NIKE

Managed calendars, workflows, organizational charts, planned events, and travel, ensuring seamless coordination for internal executives.

Handle sensitive material related to board meetings and product strategies and build strong relationships with internal stakeholders and external customers.

Arranged and coordinated complex domestic and international travel logistics, ensuring seamless itineraries for executives and directors.

Processed purchase orders and price adjustments, maintaining accuracy and timeliness in financial tasks.

Performed complex tasks and projects for internal executives and customers, delivering high-quality results in a fast-paced environment.

Identified opportunities for process improvements, obtained approval, and implemented changes that enhanced productivity and the quality of work.

Acted as a key point of contact for internal and external customers, ensuring clear communication and efficient issue resolution.

Education

FINANCE & BUSINESS

NATIONAL ASSOCIATION OF CTEDIT MANAGEMENT

Alberta College, CAN

TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

CRM Software (Intapp preferred)

Expense Management Systems (Concur preferred)

Calendar & Travel Management Tools

PROFESSIONAL ATTRIBUTES

High degree of maturity and ability to interact with senior executives and stakeholders.

Strong written and verbal communication skills with impeccable email etiquette.

Exceptional attention to detail and organizational capabilities.

Self-starter with an entrepreneurial spirit and ability to thrive in a collaborative, fast-paced environment.

Contact this candidate