Administrative Assistant Business Office

Candie R. Carrasco-Rodriguez

*** ******** **., ** *** 26, Loving, NM 88256 575-***-**** ***************@*****.***

Education

New Mexico State University, Carlsbad, NM

Associate of Arts in Business Office Technology – May 1998

Concentration: Word Processing, Business Management, Medical Transcription

Certificate in Accounting – 1998

Awarded Outstanding Student of the Year in Business Office Technology – 1998

Experience

Administrative Assistant

Texstar Water Services & Construction – Carlsbad, NM March 2012 – September 2014

- Processed and submitted payroll for 30+ employees weekly.

- Managed Accounts Receivable/Payable using QuickBooks.

- Handled employee paperwork for new hires, insurance enrollments, and changes.

- Prepared and printed monthly P&L statements for management.

- Took meeting minutes, ordered office/safety supplies, and filed truck logs.

- Assisted with recruitment, hiring, and performed collection calls for overdue invoices (30/60/90-day cycle).

- Reconciled gas/diesel and credit card statements.

- Issued purchase orders and provided clerical support, including phone, mail, and customer service tasks.

Office Manager

Magna Electric (Contractor at Intrepid Potash) – Carlsbad, NM June 2009 – May 2010

- Calculated and processed payroll for 20+ contract electricians.

- Compiled project spreadsheets, created databases, and sent invoices for payment.

- Prepared weekly schedules, managed time-off requests, and maintained office supply inventory.

- Reconciled credit/gas card statements and printed checks for payroll and payments.

- Assisted the general manager to ensure efficient project management and office operations.

Secretary

Riverside Transportation – Carlsbad, NM June 2004 – September 2005

- Processed payroll for 20+ employees and updated payroll records.

- Entered drive time for invoicing, maintained DOT compliance, and managed HR functions.

- Handled cash deposits, bank reconciliations, and general office tasks.

Office Assistant

Nabors/Pool Co. LLC – Carlsbad, NM December 2003 – June 2004

- Managed payroll data, priced job tickets, and prepared invoices for water hauling.

- Maintained DOT compliance for drivers, trucks, and trailers.

- Recruited and onboarded new employees, managed supply distribution, and processed vendor requisitions using JD Edwards.

- Handled accounts payable/receivable and reconciled bank statements.

Accounts Payable Clerk

Dynamic Heating & Cooling – Carlsbad, NM November 2002 – May 2003

- Processed vendor invoices and purchase orders using QuickBooks Pro.

- Prepared payroll, reconciled bank statements, and managed ledger accounts.

- Reported expenses to the general manager through detailed spreadsheets.

Administrative Assistant

Valor Telecommunications – Carlsbad, NM May 2000 – August 2002

- Processed payroll for 150+ employees weekly and maintained insurance and benefit paperwork.

- Managed accounts payable, requisitions, and shift schedules.

- Coordinated meetings, conference calls, and hired temp employees as needed.

Receptionist

I & W Inc. – Carlsbad, NM June 1998 – May 2000

- Priced trucking job tickets and maintained CDL driver logs for compliance.

- Handled correspondence, scheduling, and assisted the truck dispatcher.

- Answered phones, greeted visitors, and maintained office records.

Secretary to Vice President

Western Commerce Bank – Carlsbad, NM March 1998 – June 1998

- Managed legal files, typed correspondence, and took detailed meeting notes.

- Processed customer requests, opened new accounts, and prepared charts, graphs, and schedules.

Skills & abilities

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Experienced in QuickBooks Pro

Typing speed: 55 WPM 10-Key proficiency: 150 DPM

Excellent verbal and written communication skills

Quick learner with strong multi-tasking abilities

Familiar with the Spanish Language

Skilled in public relations and customer service

Fluent in accounting principles and business mathematics

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