Project Coordinator Document
Resume:
Oak Ridge, TN *****
*********@******.***
TYRA N. LEE
OBJECTIVE To secure a challenging position within a company that allows me the opportunity to utilize skills learned throughout my educational and professional development.
SKILLS & ABILITIES
EXPERIENCE BECHTEL INC. COMMAND MEDIA & GUIDANCE DOCUMENT COORDINATOR October 2023-Present
Perform activities to ensure consistency and compliance in the development of project procedures, manuals, guides, plans, and other supporting documents
Oversee workflow processes within Document Services group
Track activities to timely completion
Plan, write, edit, proofread, and coordinate complex engineering, procedural, and policy documents for accuracy, consistency, processional quality, and conformance to the Project Style Guide and U.S. Department of Energy regulatory requirements in an electronic workflow environment
Documents process steps
Microsoft Excel
SharePoint
Lean Six Sigma
Yellow Belt Certified
Types 100 wpm
Process
Improvement
Experience creating
graphs and charts
Experience in
presenting to various
levels of
management
Detail Oriented
Outlook
Microsoft Access
Records Coordination Audit
Procedures/Process
ProjectWise
Process Director
DevonWay
Documentum
(AP Image
Search)
Documentum
Administrator
SAP
Deltek Costpoint
Kofax
CDMS+
Ariba
Proficient in
Microsoft Office
Iron Mountain
Subject Matter
Expert
Page 2
Format documents and forms, coordinate reviews, comment resolution, and disposition process (obtaining concurrence and/or approval of resolution when needed)
Manage SharePoint sites
Monitor incoming shared inboxes
Work to log, track, and prioritize electronic document queues, assign documents, and perform appropriate editorial reviews
Monitor project progress and associated deadlines
Monitor and track periodic reviews
Capture and track pending updates needed for next revisions
Manage project specific forms, including creating/revising, updating databases, posting to webpage, and maintaining history and master files
Manage preparation of new and revised forms, ensuring alignment with templates/formatting
Maintain electronic file management and configuration of master and resource files in accordance with procedures and requirements
Supports adaptation to client-driven process updates as needed, including integrating new software info existing forms and work streams
Compile weekly Command Media Action Tracker metric reports on document traffic, document types, and average cycle time
Establish priorities to ensure deadlines are met
Provide weekly progress reports covering overview of completed projects for the month, in progress projects, and forecasted projects FOX RIDGE, LLC PROJECT COORDINATOR
November 2022-May 2023
Coordinated all project management activities including tracking closeout package deliverables for each project
Plan, write, edit, proofread, and coordinate complex procedural and policy documents for accuracy, consistency, processional quality, and conformance to the Project Style Guide in an electronic workflow environment
Assigned tasks to internal teams and managed schedules
Lead skilled facilitation services to support the efforts of all teams throughout the life of the project
Mentor and motivate project team members to take accountability for their work
Build and maintain business relationships vital to the success of the project
Maintain visibility on day-to-day activities with project teams
Identify and investigate causes, prioritize issues, develop strategies to mitigate them
Completed 100% of projects on time and within scope and budget
Submitted complete closeout packages to customer Page 3
Met with customers to discuss opportunities for project kickoff, project progress, concerns or issues.
Maintained all documentation related to project, ensured it was properly distributed to all parties involved in project.
Established priorities to ensure deadlines are met
Used Excel and PowerPoint to provide meeting notes and presentations
Managed project set up
Created and managed all daily project updates
Provided weekly progress reports covering overview of completed projects for the month, in progress projects, and forecasted projects.
Verify accuracy of all required project documents from subcontractors before final submission.
Invoice creation and processed PO’s
US CELLULAR GENERAL ENGINEERING PROJECT COORDINATOR September 2019-November 2022
Drive support, analysis and ensure departmental compliance by monitoring and proactively working common and complex business practices to include reporting, implementing, and reviewing purchase orders, and budget tracking.
Overseas tracking and reporting Capital and Operational budgets where applicable. Generate reporting (reviewed regularly at all levels of the organization)
Responsible for creation and closure of budget Work Breakdown Structures dates, and management/maintenance of monthly data updates as required.
Responsible for creating daily/weekly purchase orders including Invoice Received/Goods Receipt Management and reporting across project areas.
Maintained monthly Vendor tracking database, Month End reports and forecasts based on current annual projects.
Provided leadership and mentorship to teammates as a subject matter expert and educator of our processes, procedures, and systems.
Observed and made recommendations for streamlining and continuous improvement with tools, workflow, and processes.
Identified roadblocks and risks and communicated with leadership team as needed.
Served as a key influencer and motivator in helping teammates achieve their potential.
OAK RIDGE NATIONAL LABORATORY-UT BATTELLE RECORDS SPECIALIST July 2015-May 2021
Ensure procedures, technical documents, calculations, drawings, and other documents and records (internal and external) are accurately processed, made available in the EDRM system and distributed to identified personnel Page 4
Ensure documents and records meet specified criteria prior to inclusion in the EDRM system
Coordinate with staff to correct any documents or records not meeting requirements
Index and file using the EDRM system
Provide day to day user support and training on the EDRM system
Pull reports from EDRM system
Responsible for shared email inbox that receives requests concerning records
Manage all requests for document retrieval throughout the company for backup documentation that may be stored electronically or off-site
Requestor role in SAP’s Marketplace to order supplies for Records
Verify orders are correct, complete goods receipts in SAP for purchase orders
All other duties as determined by leadership
LEIDOS (FORMERLY SAIC) BILLING ANALYST
November 2014-April 2015
Upload daily invoices from apcpgpo inbox to Documentum (sends the invoices to the AP department so vendors can be paid)
Maintain invoice files and supporting documentation as required for audits and in accordance with SOX requirements
Interact with functional departments to resolve billing issues and prepare billing reconciliations and analysis as needed
SAIC DOCUMENT MANAGEMENT SPECIALIST
March 2012-November 2014
Created new process for dealing with invoice exceptions reducing the processing time by 80%
Created detailed process descriptions and/or flow charts to present to department managers for implementation of new processes
Provide and review documentation (e.g. invoices, pcards, expense reports, and purchase orders): requested throughout the company to satisfy both internal and external audit requests
Requestor role in Ariba to order supplies for DMS, verify orders are correct, complete goods receipts in Ariba for purchase orders
Upload daily invoices from apcpgpo inbox to Documentum (this sends the invoices to the AP department so the vendors can be paid)
Validate invoices to verify the PO number is entered correctly
Fulfill all requests for information contained in SAP (invoices, expense and reports, purchase orders)
Coordinate all shipments in and out of company for corporate records Page 5
Complete understanding of requirements found in corporate policy SG-18, Records Retention
Review postings in Costpoint to determine location of backup, general information on voucher postings, and review purchase order information
Coordinate company-wide master inventory for all current and historical corporate records stored electronically and at our off-site location
Manage all requests for document retrieval throughout the company for backup documentation that may be stored electronically or off-site
Generate, export, and maintain all Kofax reports for purpose of process improvement and user productivity
Successful creation of batch classes through a development server to implement into departmental scanning procedures
Created and maintained QRC’s (quick reference cards) for departmental procedures and tasks
Request and create new hires’ accesses for company software and applications
Responsible for ensuring that new hire is adequately trained to handle daily tasks effectively
Provide training to other records coordinators company-wide on the maintenance of their inventories, archival or records, and the retrieval process
Accurately input data into inventory management application that accounts for company-wide corporate records inventory.
EDUCATION CLINTON HIGH SCHOOL CLINTON, TN 2002-2006 HIGH SCHOOL DIPLOMA
REFERENCES BARBARA BULLOCK
Leidos, Procurement Business Systems Administrator 865-***-****
MICHAEL GARVEY
Leidos, Director of Business Operations for Procurement 321-***-****
ASHLYN KNIGHT
Leidos, Buyer Manager
CHRISTY HALL
Texoma, President
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