High School Administrative Assistant

AYSIA NEWTON

***********@*****.***

***** ********* **, ***** ********, MD 20774

240-***-****

Education

High School Diploma, Largo High School – Largo, MD May 2013

Certified Phlebotomy Technician March 2017

Medical Terminology, National Healthcare Association

Skills & Proficiencies

Familiar with reviewing and updating correspondence (letters, memos and reports), scheduling and maintaining calendar, scheduling internal and external meetings.

Highly proficient in Microsoft Word, Excel, PowerPoint, Project and Outlook, Teams.

Highly proficient in coordinating travel arrangements, reviewing and updating correspondence (letters, memos, reports and presentations), scheduling and maintaining calendar, scheduling internal and external meetings.

Exceptional organizational and communication skills and the ability to prioritize workflow.

Epic Health System

IKnow Med G2 System

Orchard

Meditech

Work Experience

Administrative Assistant II

National Institute of Health – Bethesda, MD July 2024 – Present

40 hours/week

Greets & directs visitors, answering phone, sending, and receiving mail/ e-mail, faxes, and distribute mail and interoffice communications.

Resolve calendar or travel conflicts with PI.

Plans and coordination of lab seminars and office meetings.

Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages and Visa required documents.

Prepare all documents required for new appointments, renewals and terminations including all documents needed for visas for immigration the HR packages.

Maintains current files for the laboratory of NIAID/DIR.

Spreadsheet management.

Create and assist with Visa requirements and ethics travel and HR approvals.

Coordinate travel and submit data into CGE & NTMS NIH travel systems.

Make hotel & travel arrangements for guest speakers.

Medical Support Assistant

National Institute of Health – Bethesda, MD January 2023 – July 2024

40 hours/week

·Screen donors and take vital signs to make sure donor has meet donor criteria.

· Setup equipment for donation, cleans, disinfect and sanitize equipment according to medical center policies and procedures.

· Performed a variety of administrative functions associated with medical records and health information processing including, analyzing, and verifying medical records for completeness, consistency, and accuracy.

· Manage and prepare responses to a wide variety of internal and external correspondence for the office, both written and verbal

· Assist with creating standard operating procedure documents (SOPs) with staff to encourage cross-training and learning.

· Observe donors for adverse reactions, follow protocol for donor reactions, properly document reactions, consult with doctor for donors next steps.

·Assist as secondary personnel with HR issues within the program.

·Monitor status of actions and served as liaison with the HR Office for specific cases.

·Respond to requests for literature searches of completed research for ongoing projects.

Phlebotomist October 2021 – January 2023

Bioreference Laboratories - Brandywine, MD 40 hours/week

·Organizes, coordinates, and schedules appointments and meetings with medical center personnel.

·Collect and package specimens according to established procedures.

·Assembles financial paperwork and medical record paperwork for physicians and/or clinical team.

·Understands and complies with OSHA and HIPPA regulations.

·Collect blood specimens by venipuncture and capillary method.

·Conduct appropriate orientation for preparatory and safety protocols and provide directions to facilities if needed.

·Serve as a liaison with weekly and monthly meetings between staff and directors.

Phlebotomist/Medical Assistant November 2019 – October 2021 Anne Arundel Medical Center - Annapolis, MD

40 hours/week

·Perform record keeping, receive telephone calls, prepare medical records as well as data entry of patient demographics and requested lab test and other clerical duties in a medical facility.

·Interview patients to obtain vital medical information pertaining to their visit without supervision.

·Elucidate treatment procedures, medications, and/or physician’s instructions to patients.

· Facilitate direct contact with medical facilities or departments, on the behalf of the physician, to obtain medical records, vitals, schedule tests and/or admit patients for further and proper care.

·Adjust times of appointments based on changes in providers, schedule and/or shift patients to other clinic providers in case of unexpected absence.

· Obtain vital signs, Schedules, reschedules, or cancels new or current patients, confirms appointments, and notifies staff of changes when necessary. Perform blood collection by venipuncture.

·Obtain or verify proper insurance and patient information, collect signatures and ensure accuracy and completion of necessary documentation.

Administrative Assistant

Doctors Community Hospital - Lanham, MD July 2017 - November 2019 40 hours/week

·Receive telephone calls, greet visitors, and direct to staff members only those contacts needing attention or action.

·As recognized authority on the office's administrative policies and procedures, apply manager's philosophy and policies regarding administrative tasks.

·Create, maintain, and track all Human Resource personnel actions, awards, off duty employee database, incentive retentions, etc. for the Department.

·Maintain supervisor's daily calendar, making appointments and arranging conferences and meetings without specific prior approval.

·Assist staff on completion, timelines, and approval of ethics paperwork.

·Serve as principal administrative support to supervisor and his/her staff.

·Monitor status of actions and served as liaison with the HR Office for specific cases.

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