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Administrative Support Accounts Payable

Location:
Jersey City, NJ
Posted:
February 27, 2025

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Resume:

B

Rochelle Baylor

551-***-****

****@***.***

*** ****** ******

Jersey City, NJ

07305

SUMMARY

Productive and personable Administrative Support professional offering 25+ years of experience in administrative roles. Well-versed in maintaining accuracy and efficiency in all office operations, including calendar management, event coordination, corporate accounting functions and business travel administration. Proficient in Microsoft Office Suite and other software.

SKILLS

Managing office supplies

Travel administration

Tracking documents

Expense reporting

Reconciled corporate card expenses

Recordkeeping and bookkeeping

AR/AP

Issue response and resolution

Coordinating program activities

Maintaining e-lists and list-serve platform

EXPERIENCE

Administrative Aide II

MPAP/NYU Educational Theatre, New York, NY / Mar 2013 to Aug 2023

Scheduled appointments, meetings, and unique events, including coordinating venue space, catering services, supply and equipment procurement and managed guest lists.

Oversaw program database and ensured accurate updates and proper file management.

Inventory and ordered supplies to maintain consistent access to required items.

Generated documents including office correspondence. Processed accounting, purchasing and budget documentation including accounts payable, accounts receivable support and reconciling company credit cards and expense reports.

Assisted with special projects and recruiting campaigns. Managed incoming and outgoing mail and shipments.

Responded to inquiries via email, telephone, and list-serve platform.

Interviewed, managed work-study employees, and provided training procedures to increase productivity.

Facilitated troubleshooting, maintenance, and updates with facilities department for office.

Maintained detailed administrative and procedural processes to improve accuracy and efficiency.

Oversaw and organized filing systems and scanned documents to manage physical, electronic, and digital documents and information.

Assisted program director, faculty and adjuncts with course scheduling and turnaround documents, and student registration and teaching needs.

Assisted with faculty, adjunct and guests travel requirements and reimbursement requests.

Administrative Aide I

NYU Steinhardt ALT Department, New York, NY / Feb 2006 to Jul 2013

Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.

Administrative Aide I

NYU Steinhardt Head HSQIC, New York, NY / Aug 1998 to Jul 2006

Perform a wide range of clerical, secretarial, and general office duties, including those of a confidential nature.



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