Administrative Assistant Front Desk
Resume:
Irene De Ocampo
Fairfield, California
Lift 3 Support Group Fairfield, California
Administrative Assistant 10/15/14 to 12/20/23
Deliver office assistance and receptionist duties to advocates and office staff.
Provide office assistance and receptionist duties such, screen calls to applicants.
that need domestic violence help and determine the urgency of the call.
Research data and prepare reports and leaflets for conferences, also establish report files, and enter written data into database.
Universal Environmental Benicia, California
Administrative Assistant 02/07/06 to 09/09/14
· Performed calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records.
· Executed daily operations of entering invoices and purchase orders compiled and sorted documents, such as invoices and checks, substantiating business transactions.
Matching, batching, coding, check runs, AP reconciliation and maintain new vendor files, entered all accounting information on Great Plains computer software accounting system.
· Verified details of business transactions, such as funds received and disbursed, and totaled accounts, using calculator and computer.
· Work with deadline constraints with customer accounts
Generate a work schedule for each employee daily.
Computed and recorded charges, refunds, cost of lost or damaged goods, freight charges and rentals.
· Typed vouchers, invoices, checks, account statements, report, and other records, using typewriter or computer.
Work with waste management executives and office personnel to process administrative and accounting activities and meet deadlines at end of month inventory and review monthly expenses and financial reports.
Pacific Gas & Electric Company San Francisco, California
Administrative Assistant 8/10/94 to 01/21/06
· Provided staff members with the capacity by coordinating office services.
· Daily duties performing administrative, receptionist and clerical duties
· Executed daily operations of generating correspondence, memorandums, and reports for Service Planning Supervisor.
· Analyzed recordkeeping systems, forms control, office layout, personnel requirements, budgetary requirements, and performance standards to create new systems and revise established procedures
Create a temporary badge for new applicants and visitors that have been appointed by staffing employees.
· Compile all the collection and preparation of operating reports.
· Reports included time-and-attendance records, terminations, new hires, transfers, budget expenditures and statistical records of performance data.
· Reviewed and answered correspondence.
Processed accounts payable items by matching invoices, purchase orders and receipts by generating an excel spreadsheet and weekly accounting inventory of accounts payable items and entered all accounts payable on Great Plains
Dispatch construction workers on emergency underground construction work with utility and pipeline projects.
Assisted sales team of special projects relating to their business sales and travel.
Southern Pacific Railroad San Francisco, California
Administrative Assistant 08/12/88 to 7/30/94
Processed cash applications
Prepared all domestic and commercial shipments of raw material, agricultural, commercial shipments with various railroad shipments.
Entered all A/P and A/R invoices for payments of shipment on Great Plains.
Contact Freight Brokerage companies with arrival of shipments.
Process bills of; ladings on delivery shipments of cargo freight.
via railroad and/or truck delivery
Follow-up with shipping documents for payments
Prepared inventory control of data entry accounts and reconciliation of purchase orders and accounts paid for delivery of goods.
Processed all clerical and accounting functions on AS400 and SAP
General Services Administration – GS5
Employed as a Typist Clerk with the General Services Administration as a temporary
Position in the Purchasing Department typing correspondence and memorandums and assisting office personnel of administrative duties as assigned by immediate supervisor and office staff.
Education:
Stratford Career Institute
Business Management
Solano Community College Fairfield, California
Business Administration and Computer Science 1993
Military Skills & Education:
Administrative Management Course in Transportation, Procurement, Accounting, Computer Programming, Human Resources Specialist
Computer Skills:
Windows 2009, MS Word, Outlook, Excel, Lotus, Great Plains Dynamics, Access, Database, JD Edwards, General Plains Dynamics, Timberline, SAP, Peachtree
AS400
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