Administrative Assistant Accounting

MARJORIE L. FERRY

M: 314-***-**** **************@*****.***

SUMMARY

ACCOUNTING ASSISTANT/BOOKKEEPER with extensive experience providing thorough and skillful support to middle and upper levels of accounting/finance leaders. Known for being “all in” and being a rapid learner with strong ability to multitask, set priorities, and meet deadlines. Highly independent; able to effectively coordinate tasks and accomplish projects within timelines. A structured, analytical thinker, who is a strong communicator. Experienced in supervising and training colleagues in operational procedures and software programs.

Software Application Skills:

Microsoft Office: Word, Excel, Access, PowerPoint, Outlook, and Publisher

Accounting: Peachtree, QuickBooks, Oracle, Open Systems Adaptable Solutions (OSAS), School Information Systems Financial (SISFin), Sage MAS, and Netsuite.

Other: Team Design (project management), Photoshop, Intact, and Laserfische.

Administrative and Sales Support Experience: An accomplished team player with strong proficiency in customer service, account management, sales, promotions, telecommunication, and in scheduling appointments, meetings, conferences, and travel arrangements.

PROFESSIONAL EXPERIENCE

Warson Group – St. Louis, MO October 2020 – May 2024

Cash Application Collections Specialist

Obtain daily bank deposit, lockbox detail, credit card info, and customer remittance support to process payments in the ERP system in USD currency and foreign currency.

Investigate discrepancies with customer payments and invoices and make adjustments when needed.

Posts and reconciles customer adjustments in accordance with agreements regarding freight charges, small order fees, return authorizations, and pricing discrepancies.

Reconcile daily cash application batches by running cash receipt reports to verify batches balance.

Communicate with management on cash collections.

Conduct cash collection by calling, emailing, and faxing customers regarding outstanding account balances.

Audit customer pay deductions such as trade discounts, allowances, and rebates.

Process credit and debit card payments.

Provide missing invoices and credit memos for customers.

Scan documents into document retention system.

EAGLE NONWOVENS – St. Louis, MO September 2018 –June 2020

Accounting Specialist & Administrative Assistant

Took charge of exclusively working as the service representative for the company’s leading customer, resolved issues and maintained excellent customer satisfaction. Independently and effectively managed an important account.

Designed a tracking form of all the specifications for each of the forklift leases and compared with payment invoice to ensure accuracy. Prevented being billed for forklifts no longer in the plant. Alerted the maintenance manager of when new forklift leases were due.

Recommended then saved $800 a year by switching to less expensive gift ideas. Also created gift baskets for the people working in the plant that increased morale.

Monitored outgoing shipments to ensure invoices were received within the current month cycle.

Applied customer payments and made collection calls when necessary.

Processed vendor invoices ensuring appropriate timing of payments and accuracy of GL coding.

Ran the weekly checks to pay vendor invoices, processed and mailed.

Reconciled GL coding of the corporate credit card using pivot tables on Excel.

Invoiced customers daily and submit invoices by mail or email. Ran the Accounts Receivables daily journal and balanced books as part of the invoicing process, then posted to the General Ledger.

During the monthly closing process, reconciled the AP, AR, and PO sub-ledger.

Provided the controller with month end accruals.

Delivered a copy of vendor’s invoice to the controller for any spending on capital projects.

Created new process to track the receipts of recurring monthly bills and ensured timely payments.

Managed employee IDs and assigned lock out/tag out locks and keys.

INTERIOR INVESTMENTS – St. Louis, MO October 2015 – September 2018

Accounting Coordinator / Administrative Assistant

Managed payroll for both union and non-union employees.

Administrated the on boarding of new employees explaining needed documents and orientation of benefits.

Entered direct GSA orders, punch orders, and mock-up orders

Reviewed backlogs of outstanding balances of accounts receivable and accounts payable and resolved any outstanding issues. Updated/maintained customer and vendor records.

Prepared customer proforma invoices and vendor proforma invoices.

Entered credit/debit memos and submit to the proper party.

Invoiced customers daily and submit invoices by mail, e-mail or electronically.

Entered vendor invoices daily and track discount dates to ensure payments within the allotted timeframe.

Notarized documents submitted by staff and customers.

US POLYMERS-ACCUREZ – St. Louis, MO October 2014 – October 2015

Accounting / Administrative Assistant

Accounting/Administrative Assistant for the management of administrative, technical, and sales team.

Managed accounts payable by scheduling payment of invoices and preparation of vendor payments.

Acquired shipping quotes, prepare computer generated labeling to be processed on products being shipped, and enter data into the accounting system for production activity.

Input sales orders, prepared shipping documents, and processed invoices.

Applied remittance payments to outstanding customer receivable balances.

Input material receiving reports and accounts payable invoices to be paid.

Reconciled monthly bank statement, process staff expense reports, and purchase supplies.

Maintained product inventory, cost program, and financial reports.

FOX C-6 SCHOOL– Arnold, MO August 1999 – June 2014

Administrative Assistant

Administrative Assistant to the Director of Character Kid’s Club and Building Blocks Preschool Programs, Human Resources, and Special Education.

Special Education

Scheduled appointments, meetings, conferences, and travel arrangements.

Trained teachers in online software to create new IEP proc3ess for greater accessibility

Human Resources

Served/Informed staff of benefit packages (health, dental, and life insurance).

Updated and merged yearly staff contracts/letters of intent to hire and rehire.

Collected and prepared core data information and reported to the Missouri Department of Elementary and Secondary Education.

Designed and built entirely new database for 2000 employees that increased efficiency and accuracy.

Preschool Program / Kid’s Club

Managed a special project to assist the transfer of the latchkey program from the YMCA to Fox C-6 School. Created new program from scratch including registration forms, parent handbook, and implemented QuickBooks program.

Registrar/managed records and maintained weekly deposit, tracking, and recording earned revenue.

Persuasively trained staff in billing/payment processes, as well as program procedures and policies.

Restructured/updated all forms and processes regarding staff and customers.

EDUCATION

Associate of Applied Science degree in Business Management – Jefferson College, Hillsboro, MO

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