Administrative Assistant Admin
Resume:
Arnecia Simmons
****************@*****.***
OBJECTIVE:
To obtain an administrative position where I can fully utilize my experience, organization skills and energy to contribute to profitability, teamwork, and company success.
Expanse Electrical Company 01/2024 – 12/2024
Exec. Admin Assistant/ On-boarding Specialist
Served as the Corporate Administrative Assistant, lead other Administrative Assistants operating throughout other Expanse Electrical Branches relating company standards & needs supported other Admin Assistant in other branch locations
Maintained & Approved CEO Shared Calendar Requesting PTO for any Executive Member under the CEO thru Outlook Email
Maintained the CEO & Human Resource Director Monthly Credit Card Statements thru Concur Software submitted on their behalf monthly & prepared them of what would be needed to close a monthly statement
Coordinated Corporate Request for Scheduled Meetings for Available Conference Rooms
Coordinated Flight Arrangements for Executive Team when needed
Answered Corporate Phone Line & distributed calls to appropriate dept
Ordered Company Supplies to maintain office functionality
Took care of any outside corporate Aarons
Worked Closely with the Accounting Dept to provide support back office wise on contacting a Vendor or Supplier with processing invoices through their software used called IFS
As the company On-boarding Specialist for the Project Director of Projects in the Electrical Construction based projects thru out the U.S. I was responsible for the final stages in the hiring process for new employees I would frequently communicate with the candidate of what I would need to proceed with their offered position
Worked Closely with HR New Hire Team for the Director of Projects, created Offer Letters for any intended Candidate to except the offer of moving forward with Expanse Electrical thru Word Format
Contacted the Potential Candidate to explain the new hire process & to assure them that I would be there with them thru the entire On-Boarding experience until completion
Gather the Required Documents for the candidates hiring process such as DL OR State ID, Social Security Card or referring the candidate to research I-9 Qualifications to meet the need of presenting a substitution of required documents. Filling out company new hire request form to list certain things a new employee will be required to have such as PPE Gourmet, laptop, certain software’s that will need to be installed or if this new employee will need company vehicle, company credit card & company gas card with working closely with the IT Dept & etc.
Setting the New Potential Employee for a Urine Analysis or Drug Testing in their city/state
Insured Compliance with Legal &Administrative Requirements to adhere to company standards
Informing New Employee on certifications that would need to be met when company provides the education, to complete being OSHA Certified
Communicating to the New Hire Per-diem Rate when or if the candidate stays outside a reasonable range in distance from the intended work site
Identified process improvements if needed immediately for a smoother hiring process amongst new hire team
Attended weekly Monday Meeting thru Microsoft Teams with appointed Talent Acquisitioned, the Director of Projects & Human Resource Director to keep up ongoing project needs or change
Maintained & Organized New Employee Documents for Auditing Purposes
Processed Weekly Timesheets for our Remote Admin Assistants working with the Accounting Team located in the Philippines for Expanse Electrical using a Software called Clockify
Maintained Responsibilities in the Facility Side of the Company such as anything facility oriented throughout any Expanse Electrical Branch Offices, needing any work done or repair to the branch site & took care of any invoices from the vendor or supplier maintained the IT Facility Help Desk to Answer any Tickets an execute according to the level of the facility need from Low Importance to High Importance until completion
Hewlett Packard Enterprise 12/2019 – 08/2023
Payroll Administrative Assistant
Processed Wage Garnishments & Direct Deposits for all Employees with HPE
Processed Consistent Payroll for each department pay schedules
Issued Paychecks to Partnered Firms an or Partnered Corporations
Managed Direct Deposits, Benefits Withholding, attentive to payroll deductions, attentive to garnishments & levies, flexible spending accounts
Incorporated Detailed Team Work with HPE Payroll Tax Dept. to insure all Federal & State Payroll Tax Deposits & Returns
Created Federal Payroll Summaries
Guided new Employees Through HPE On boarding & Setting up New Employee Access to Payroll an explained their benefits with Onboarding
Protected the Privacy an Integrity of each Employee’s Personal needs concerning payroll
Insured Payroll Confidentiality & used the tool of Encryption effectively to keep vital information safely guarded
Proactively Loved to Problem Solve any concerns to Payroll Help Desk & Management
Created new procedures to help the effective way of improving payroll needs to the department
Extremely Organized, Self Sufficient, paid great attention to detail, strategically planned to excel department needs & challenges.
Scheduled Meetings &Conducted Training Courses or changes within HPE Payroll
Ordered Department Supplies
Took Care of Company Catering to Payroll & Surrounding Departments of HPE
Scheduled Meetings for all Management & Flight Reservations to Management Teams
Accounts Receivable Procedures & Accounts Payable Procedures
CorTech International Staffing 01/2018 - 12/2019
Operations Support/Administrative Assistant
Ensured that the office ran smoothly and efficiently
Prepared payroll, orienting new employees, administered employee benefit programs.
Greeted visitors and applicants
Performed Drug Tests on applicants
Assisted Recruiters with new hire paperwork
Conducted Orientation On boarding
OSHA Trainer for Industrial Employees
Livingston International 01/2014- 03/2017
Customs Analysis/Administrative Assistant
●Demonstrated proficiency in telephone and front desk reception within a high-volume environment.
●Sorting, prioritizing and distributing incoming correspondence to the appropriate person.
Creates customs entries through proper selection of client and client records, interpretation of documentation for all client’s shipments, in a one-step process.
●In a professional manner, contacts client/ carrier for missing documentation, information or instructions necessary to release a shipment.
●Compiling, analyzing and recording bills, preparing and issuing invoices and keep track of transactions and to follow up on discrepancies between shipping logs and invoice registers
●Processed Bill of Lading key punched commodity of shipment
●Converted foreign currency to USD Dollars
●Heavy Data Entry
●Document Control
Technocycle Recycling Solutions (Temporary Agency) 02/2013 - 01/2014
Logistics Coordinator/Dispatch Clerk
●Responsible for a team of drivers and helpers including interviewing eligible candidates
●for open positions
●Held Safety Training for New Employees & Quarterly Safety Training for Preventative Safety Hazards
●Dispatched Team to Major Corporations to gather loads of recycled IT Equipment and Electronics.
●Performed duties such as a Routing tools Knowledgeable of geographic areas of location for the commodity of what are customers needed.
●Handled flex picking routes by preset the area or parameters
●Worked with other departments in the preparation of drafted plans, policies and procedures for successful implementation of logistics system
●Ability to work under pressure due to deadlines for urgent or top priority shipments
●Knowledge of D.O.T Hours of Service, Knowledge of OTR Transport
●Processing of paperwork and checking credit against COD lists,
Qualifications:
Graduate of Hastings High School Year 1998 - 2001/ Diploma
Everest Institute Year 2002 – 2004 Medical Assisting / Medical Billing & Coding
Houston Community College Attended the Year 2007-2010 Business Administration / Associates
SUMMARY:
Microsoft office, Excel, Word, Power Point, Microsoft Teams, SAP Software, QuickBooks,Sage Intacct, Touch Oracle Software, Egnyte Software, PeopleSoft, ERMS, SharePoint, 10-Key Touch, 45 wpm, Clockify Software, IFS Software, Concur Software, UKG Software, Holman Fleet Management Software
References available upon Request
Contact this candidate