Accounts Payable Administrative Assistant

Recruiter Notes:

●Proven Performer: Kyon has successfully completed seven assignments with our agency, consistently delivering excellent results across various industries and roles.

●Extensive Administrative Experience: With a strong background in receptionist and administrative assistant roles, Kyon excels in handling front desk responsibilities, calendar management, and customer interactions.

●Strong Technical Skills: Proficient in Microsoft Office, QuickBooks, and specialized software such as SAGE, Deluxe Payment Exchange, and LexisNexis, ensuring technical competency for any role.

●Versatile and Reliable: Demonstrated ability to adapt to different environments and tasks, from accounting to front desk coordination and customer service.

●Professional and Client-Focused: Consistently maintains a professional demeanor and excels in client-facing roles, enhancing customer satisfaction and operational efficiency.

●Interview Availability: Open availability Monday through Friday between 8 am and 5 pm.

Education

Bachelor of Arts in Fashion Merchandising

San Francisco State University, San Francisco, CA, USA Graduated June 2006

Skills

●Microsoft Office (Excel proficient), QuickBooks, Google Tools, SharePoint, Dropbox

●Transaction Verification, Accounts Receivable and Accounts Payable, Payment Processing

●SAGE, Deluxe Payment Exchange, Time Management, Petty Cash Management

●Data Entry (10-key)

●Vendor Coordination, Calendar Management, Greeting Guests, Appointment Scheduling

Professional Experience

Receptionist/Administrative Assistant (Contract)

YWCA Apartments Inc., San Francisco, CA August 2024 – February 2025

●Answered telephones, received messages, and screened calls.

●Responded to emergency situations and handled resident inquiries according to policy.

●Processed incoming/outgoing mail and maintained up-to-date accounting files.

●Prepared work orders for repairs and enforced building policies and house rules.

●Provided general office support tasks as assigned.

Exam Proctor (Contract)

State Bar - Golden Gate, San Francisco, CA July 2024 – August 2024

●Managed case documentation using LexisNexis Management System.

●Coordinated briefing calendars and billing functions.

●Maintained accurate records for complaint handling and documentation.

GAP: Actively searched for employment

Front Desk Coordinator (Contract)

Wah Mei, San Francisco, CA January 2024 – March 2024

●Greeted parents and children, ensuring a welcoming atmosphere.

●Managed entry access and communicated with staff using walkie-talkies.

●Provided reliable and friendly service to all visitors.

Accounts Receivable Specialist/Accounts Payable Specialist (Contract)

Fluid Gauge Company, South San Francisco, CA February 2023 – October 2023

●Contacted customers to resolve past-due payments and processed daily payments.

●Managed high-volume invoice processing and reconciled monthly transactions.

●Maintained vendor files and tax documents, ensuring compliance and accuracy.

●Prepared statements for customers and resolved internal team inquiries.

Accountant/Customer Service (Contract)

Paradise Valley Spa, Burlingame, CA July 2022 – December 2022

●Performed general office duties, including filing and handling correspondence.

●Compiled financial data and maintained ledgers using specialized accounting software.

●Matched order forms with invoices and managed personal bookkeeping tasks.

GAP: Actively searched for employment during Covid-19

Credit Payment Analyst

Institute on Aging, San Francisco, CA November 2018 – June 2021

●Resolved customer issues efficiently and processed cash/credit payments.

●Developed tailored service plans and effectively communicated with staff and management.

●Utilized Procura and Pacelink systems for payment analysis and client support.

GAP: Actively searched for employment

Accounts Receivable Specialist

Green Leaf, Brisbane, CA June 2015 – June 2018

●Reconciled accounts, processed invoices, and maintained up-to-date financial records.

●Managed accounts payable and receivable, ensuring accuracy in billing and payment processing.

●Communicated with customers and vendors using Outlook and a multi-line phone system.

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