Executive Assistant Administrative
Resume:
Cary Everitt
Ft Worth, Tx *6104
****.*******@***.***
OBJECTIVE
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
• FULLY VACCINATED
• SOFTWARE: Sterling, AS400, ACUITY, Microsoft Word, Microsoft Excel, Outlook, Solomon, Kronos, Dayforce, Advantage, Serenity
• NOTARY
Job History
Reliable Paving & Construction, Arlington, Tx (March5th to Present)
Executive Assistant to CEO
•Day to Day Tasks for the CEO/Owner of Company
• Answer Phones
Reliable Paving & Construction, Arlington, Tx (October 27th, 2022 to March 5th, 2024)
Administrative Assistant/Receptionist
•Opening Mail
•Greeting Visitors
•Assistant to Owner, Office Mgr, AP & HR with Daily Tasks
• Helping with New Hire Process
Reliable Paving & Construction, Arlington, Tx (April 25th, 2022 to October 27th, 2022)
Accounts Payable Assistant
Data Entry
• File/Copy
Answer Phones
• Open Mail - Code Invoices
Bed Bath & Beyond, Ft Worth Tx(March 27th 2021 to July 30th, 2023)
Sales Associate
• Engage customers in a courteous, helpful, and respectful manner, promptly and politely responds to customer inquiries and customer requests for support
• Escort customers to appropriate merchandise
• Explain basic features of merchandise to customers
• Resolve customer issues and escalates issues as necessary to ensure customer satisfaction
• Organize and straighten merchandise areas on the sales floor
• Process customer transactions through the register as required
• Execute activities related to store initiatives to offer customers additional products and services (e.g., special sale items, credit card applications)
• Assist customers in creating registries, as needed
• Execute price changes and sign changes as needed
• Perform additional, sometimes specialized duties as required by business needs including, but not limited to, stocking, freight processing, fulfillment, and price changes, cart retrieval and cashiering
Kroger Food Stores, Ft Worth, Tx (November 2nd,2020 to March 15, 2021)
Drug-Gen Mdse/Clerk
• Promote trust and respect among associates.
• Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store.
• Gain and maintain knowledge of products sold within the department and be able to respond to questions and make suggestions about products.
• Offer product samples to help customers discover new items or products they inquire about.
• Inform customers of Drug GM specials.
• Recommend Drug GM items to customers to ensure they get the products they want and need.
• Review "sell by" dates and take appropriate action.
• Label, stock and inventory department merchandise.
Cottonwood Financial, Irving, Tx (October 30th 2018 to April 19th 2022)
Collections Admin Clerk
• General duties include: creating and managing spreadsheets; uploading and downloading files using a variety of media; word processing; account maintenance across multiple systems and platforms; fielding telephone calls; filing;
processing mail, email and faxes
• Coordinating tasks and timelines with multiple team members and other departments
• Assisting with special projects as designated
• Maintaining and developing departmental procedures
Boy Scouts of America, Irving Tx (February 16th 2018 to September 18th 2018)
Sales Tax Specialist
•Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• • Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• • Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• • Summarizes financial status by collecting information; preparing balance sheet, profit and loss, and other statements.
• • Produces payroll by initiating computer processing; printing checks, verifying finished product. Completes external audit by analyzing and scheduling general ledger accounts; providing information for auditors.
• • Avoids legal challenges by complying with legal requirements.
• • Secures financial information by completing database backups.
• • Protects organization's value by keeping information confidential.
• • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Cottonwood Financial, Irving, TX (December 21, 2015 to February 15 2018
AP Clerk
• Review, code and process invoices for payment
• Update fixed asset system for additions, disposals and transfers
• Process monthly fixed asset depreciation
• Prepare general ledger account reconciliations
• Prepare and enter journal entries
• Work with outside vendors as required
• Other projects as assigned
Cottonwood Financial, Irving, TX (August 16th, 2010 – December 21, 2015)
Corporate Accounting Administrative Assistant
• General office tasks
• Answering phones
• Distribute mail
• Administrative Support to our in and out-of-state finance office locations
• Ordering Supplies
• Maintains Huge Spreadsheet for Training Purposes in stores
• Greet Visitor and Customers
• Bank Deposit
• Take Mail to Post office on Daily Basis
• Supports CFO, Treasurer & Controller, AP Dept, Payroll, HR Department
• Daily Mail Run to Local Post Office.
• Code and Enter AP Invoices
• Prescreen Employment Applicants (Application, Credit Check, Wonderlic)
Six Flags over Texas, Arlington TX (May 7th 2016 to June 6th 2016)
Guest Services Cashier
• All ticket sales
• Cash handling
• Ticket taking
• Guest Relations will proactively deal with guest concerns and assist as needed
Stevens Transport, Dallas, TX (March 4, 2010 to July 27, 2010)
Accounts Payable – Brokerage
• Open & Scan Invoices and Bills & Misc sent in by Carriers & Drivers.
• Process All Invoices (i.e. verify addresses)
• Do Weekly Check Runs
• Run Weekly Reports (Cash Requirements, Check Register, Settlement Sheets)
Crosstex Energy, Dallas, TX (May 8th 2006 to July 30th 2009)
Mail Clerk/Receptionist/Administrative Assistant
• Distributing of mail for 750+ employees
• Operating switchboard for 750 + employees
• Coded Invoices & submit for payment to AP
• Coded All FedEx Invoices
• Produce overnights for Departments to Field Offices & other various addresses. (Ex: Maps, Invoices)
• Help with Coordination of Move between buildings for Dallas corporate office
• Gathered Data for Reports for Supervisor for Expense Purposes
• Prepare Certified Mail and Letters for entire Company
• Was back up for other department admins
• Backed up Receptionist when out of the office
• Greet and help with visitors
• Help with the ordering of nameplates & business cards & other supplies for new employees.
• Answer CEO & COO phone when regular assistant are out or away from desk.
Wells Fargo Financial/Wells Fargo Auto Finance, Dallas, TX (July 13th 2001 to May 5th 2006)
Loan Documentation Rep 3/Administrative Assistant/Underwriter
• Approved and processed & purchased over 60 + loans daily
• Approved and Denied Loan for Auto Dealerships
• Worked on Budgets for several different departments.
• Manage and maintain executives' schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
• Establishing and Maintaining Interpersonal Relationships — developing constructive and cooperative working relationships with others, and maintaining them over time.
• Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form
• Scheduling Work and Activities — Scheduling events, programs, and activities
• Manage details of multi-party conference calls, in-house and off-site meetings and luncheons, travel arrangements, calendars, itineraries, agendas and preparation of expense reports.
• Organize the planning of trade shows, conventions and seminars; handle booking of location.
• Prepare required registration forms and process payment of related fees.
• Follow-up with Accounts Payable Department to ensure invoices are paid on time.
• Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders and product line inserts at agreed-upon rates.
• Developed and update an Operations Manual in charge of organizing information and materials.
• Execute word processing projects, including large-scale mailings, correspondence, and manuals.
• Handle inventory and requisitioning of supplies; research to secure savings on all items.
Software: Sterling, AS400, Acuity, Microsoft Word, Microsoft Excel, Outlook, Soloman, KRONOS Dayforce
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