Personal assistant
Resume:
I am actively seeking a challenging role as an Executive Personal Assistant, where I can leverage my 20+ years of extensive experience in providing exceptional and efficient administrative support to CEOs and organizations. As a dependable and proactive professional, I have consistently been a cornerstone for both leadership and colleagues, demonstrating discretion, effective communication, and a commitment to achieving shared goals. My approach to challenges is defined by dedication, loyalty, and discipline—qualities that I bring to every task. SKILLS rated out of 10
Problem solving 10 Time Management 10 Event Planning 10 Communication 10 Listen & reasoning 10 Customer service 10 Team Player 10 Administration 10 Confidentiality 10 Data management 10 Microsoft Office 9 Office management 10 Budget forecast 8.5 Staff training 9 Minute taking 8.8 Typing 9 PREVIOUS EMPLOYMENT
I am currently in a contract PA role, requiring 1month notice. 1. Topia Water: Personal Assistant to the Managing Director March 2023 – December 2023 (Contract Ended)
• Monitored KPIs and reported on distribution efficiency.
• Assisted with coordination of the production schedules, timelines, and deadlines in manufacturing.
• Analysed sales data and prepared market reports for weekly meetings.
• Managed appointments, documentation as well as compiling of customers contracts.
• Arranged executive travel, including accommodations, itineraries, and visa processing.
• Maintained confidentiality of sensitive business information and records. 2. Premier Hotels and Resorts: Personal Assistant to the Managing Director February 2022 – February 2023
(Contract Ended)
• Assisted the legal team with organized and secured critical documents, contracts, and files for accessibility.
• Recorded and tracked meeting minutes, decisions, and follow-ups using Microsoft Office 365.
• Coordinated comprehensive travel arrangements for team members and meeting attendees.
• Record and maintain accurate minutes for meetings, including EXCO, OPCO, Audit & Risk, and Board meetings.
• Managed professional and timely communication across emails, calls, and messages.
• Oversaw communication and records for the Thohoyandou Hotel project, ensuring alignment.
• Ensured accurate tenant contracts, timely rent payments, and effective maintenance coordination for the MD’s private property.
3. Rise Architects: Personal Assistant to Two Managing Directors June 2016 – March 2020 (Retrenched Due to COVID-19)
• Managed executive calendars, meetings, and project-related documentation. Cynthia Otto
*********@*****.***
( N o more contract positions ) ! !
I am currently enrolled in a shorthand course to enhance my minute - taking skills. Page 1 of 2
• Tracked project timelines, deliverables, and compliance documentation.
• Facilitated communication with project managers, clients, and contractors. • Oversaw office resources, travel arrangements, and employee onboarding.
• Ensure that the updated progress was submitted to the clients timeously.
• Handled sensitive information and represented executives professionally.
• Built and maintained strong client relationships throughout project lifecycles. 4. Curro School and Optimum Kids Manager and Personal Assistant to Phase Head January 2008 – December 2015 (Relocated to Somerset West)
• Managed calendars, scheduled meetings, and prepared key documents and presentations.
• Recorded and distributed meeting minutes, ensuring follow-ups on action items.
• Maintained school records, correspondence, and policies with accuracy and discretion.
• Facilitated clear communication with staff, parents, and stakeholders, drafting timely responses.
• Planned and executed school events, handling logistics and material preparation.
• Supported strategic planning and maintained organized digital and physical filing systems.
• Built strong relationships with stakeholders, addressing concerns and escalating issues as needed.
• Tracked priorities, deadlines, and tasks to ensure efficient operations.
• Represented the executive professionally and coordinated with external partners.
• Corresponded with the Education Department to ensure that the Policies and Procedures are up to date. I also have international working experience, I lived and worked in Dubai for 10 years. REFERENCES
Sigal Geva – COO Phillip Hans – IR Specialist Vandy Von Landsberg – Phase Head Premier Hotels & Resorts Premier Hotels & Resorts Curro School & Optimum Kids 082-***-**** 072-***-**** +974-****-****
*****.*@*************.**.** *******@*************.**.** 076-***-**** whats app only *****************@*****.***
Page 2 of 2
Contact this candidate