Administrative Assistant Accounts Payable

STACEY SOWEMIMO

**** ***** **** *** #*** Woodbridge VA 22191

(Cell) 202-***-**** **************@*****.***

Computer Software Skills: Microsoft Office Professional, Oracle, Deltek, Timberline, Peachtree, Ticket Master

PROFESSIONAL EXPERIENCE

Billing Specialist

Cougaar Software Inc Fairfax, VA March 2020 - March 2021

Government Contract billing for all contract types to include (CPFF, FFP & T&M).

Preparation of contract briefs for modifications.

Maintained documentation for contracts, contract records, transactions, or regulatory compliance.

Reconciliation of unbilled monthly.

Tracking & communication with clients regarding outstanding AR.

Preparation of final vouchers/closeouts for all contract types (CPFF, FFP & T&M).

Prepare and complete end of year audit and DCAA audits. Billing Specialist

Sparks Gordon Inc Chantilly, VA September 2019 - January 2020

Generate bills and invoices specific to customer contracts.

Deliver invoices to clients via digital and traditional mail services.

Process all payment using various pay services.

Reconcile all payment with account.

Send delinquent accounts to the collections department.

Generate monthly and quarterly reports.

Manage monthly statement process, to include reviewing statements.

Identifies and resolves client billing problems. Sr Accountant

Harmony N Business Fredericksburg, VA January 2019 – September 2019 Record monthly recurring entries for revenue, cost of goods sold, payroll, etc.

Reconciliation of supporting schedule for revenue and key cost of goods sold and other expense accounts.

Completion of monthly close tasks, including detailed review of accounts on a transactional basis.

Complete monthly budget to actual comparison for all revenue accounts. Field questions regarding unusual variances and specific account/transaction analyses.

Participate in the completion of the year-end audit work for both internal and external reporting requirements.

Manage our revenue cycle to optimize forecasting abilities.

Create and maintain a tracking mechanism to convert Bookings to Revenues for forecasting and sales commission.

Preparation of reporting and monthly/quarterly sales and use tax returns.

Identify opportunities to improve processes and deploy key metrics/measures to evaluate success and validate impact

Daily posting of cash receipts based upon lockbox deposits and wire transfers from the bank.

Daily reconciliation of the checking account to cleared wires and checks. Stacey Sowemimo Page 2

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Sales Store Checker

Deca Ft Belvoir, VA January 2019 – April 2020

Operate an electronic checkout system, makes change, and verifies change fund.

Manage change machines ensuring proper amounts of cash and coins are available.

Assist customers by answering questions concerning prices, identification, and location of items.

Count cash and negotiable instruments to prepare an accountability report.

Manage the self-check-out registers assisting customers in the correct processing of their purchases.

Change register tape, and clear routine equipment and scanning jams on registers. Sr Accountant

Special Operations Solutions McClean, VA December 2017 – December 2018

Assist with applying charge/project codes to expense line items on the corporate credit cards.

Reconcile discrepancies with employee expense reports.

Client billing cycle to include customer and project setup o invoice preparation and reconciliation to client contract(s)

Research any Accounts Payable and Accounts Receivable discrepancies

Prepare monthly spend plans for T&M contracts

Maintain documentation in accordance with company policies and accepted accounting practices.

Ensure that contract files are archived to allow ease of use by the senior leadership team.

Collect web-based time sheets from employees and follow up with delinquencies.

Month end accounting records and issue monthly financial statements Corporate Business Analyst

Tech Marine Business Washington DC August 2015 – December 2017

Currently providing invoicing and financial analysis functions for government and commercial contacts.

Review’s labor and Other Direct Costs (ODCs) costs for charging accuracy along with making any corrections necessary with accounting specialist.

Creates and submits cost and billing reports.

Applies invoices into the different accounting systems for payment.

Tracks unbilled costs, performs financial analysis functions, and assists with the creation of the DCAA required submissions and information requests.

Support with financial statements and DCAA audits. Accounting Analysis

Mind seeker Ashburn, VA January 2014 – October 2014

Requesting, receive and maintaining supplier quotes.

Create purchase requisitions.

Assist internal teams and suppliers in resolving past due payment and receivables.

Reconcile invoices to payments where discrepancies exist and work to resolve payment issues

Track recurring issues that arise in the purchase requisition to purchase order creation process and proa

Presenting information and metrics as necessary

Positive communication and interaction with internal teams

Design and implement relevant, useful metrics to measure and evaluate the purchasing process.

Improve purchasing tools, processes, and procedures.

Collaborate with team, customers, and internal business partners to scale existing services and programs to additional domestic and international customers.

Identify and develop additional or improved metrics to assess and measure team performance and effectiveness.

Perform other duties such as indexing, reconciliations, records management, testing and documentation. Stacey Sowemimo Page 3

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Accounting Analysis February 2013 – August 2013

Curtis Equipment, Washington DC

Responsible for assisting and entering all purchase order information into the QuickBooks system.

Prepared and reconciled vendor accounts and resolved any vendor issues as they may develop.

Oversee and prepared accounts payables for approval.

Coordinated and maintained the companies accounting filing system on a daily basis.

Responsible for the preparation and submittal of the companies accounting books. Box Office Analysis Assistant February 2012 – December 2012 Feld Entertainment Inc, Vienna VA

Responsible for maintaining ticketing information in the Ticketmaster system.

Coordinate with the Event Marketing and Sales Department, and the Arena box offices to maximization ticket sales.

Indentified and captured ticket information to ensure that ticketing codes and selling instructions are properly coordinated department wide.

Accounting Contractor March 2011 – January 2012

Sparks Personnel – Rosslyn, VA

Responsible for coding/entering vendor account information and preparing accounts payables and vouchers.

Responsible for compiling account debts from purchase orders and employee invoices.

Assisted with supporting accounts payable, billing, accounts receivable and the development.

Conducted research and resolved billing and accounts payable issues with external and internal clients.

Diligent in preparing invoices and recording transactions within Oracle on a daily basis.

Responsible for maintaining, gathering and filing electronic files for accounts while gathering and processing all accounting records.

Provided support to internal and external auditors and outside vendors.

Prepared and processed billings to ensure that all client invoices were billed accurately within client requirements and on a timely basis.

Operated an action tracking system that insured billing turnaround times were accurate.

Maintained and set-up closing projects and proposals.

Accounting Clerk May 2010 – January 2011

Selective Service System, Arlington, VA

Maintained administrative responsibility in support of the government office, to include the processing of invoices, distribution of mail, complete and maintain supply requests and logs.

Prepared and submit budget documents to allocate funds to the appropriate budget object code.

Responsible for generating and distributing status report of funds from Oracle financial system.

Coordinated and prepared the status of requisitions on a daily basis.

Organized and gathered files to be destroyed based on company retention policy.

Coordinated and processed employee payroll on a bi-weekly basis. Accounting Clerk December 2008 – August 2009

University of Northern Virginia, Annandale, VA

Prepared and verified employee expense reports to include credit card transactions and cash purchases.

Managed and responded to all vendor inquiries and reconciled vendor statements.

Researched and corrected account discrepancies.

Assisted in major bank reconciliations and month-end close.

Provided daily accounting functions as requested by the Controller. Stacey Sowemimo Page 4

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Accounting Coordinator November 2004 – July 2008

Bureau Veritas Unitek, Manassas, VA

Processed and researched account payable vouchers for the payment status on a weekly basis.

Managed and maintained the accounts payable status reports.

Maintained and prepared the weekly payroll and billing database.

Managed the entering and the transfer of timecards, processed and reviewed reports.

Responsible for the distribution of preliminary summaries for review daily.

Responsible for finalizing the payroll and billing summary adjustments prior to the payroll and billing upload.

Maintained client addresses and the distribution of payroll checks.

Responsible for processing and the distribution of the clients invoices specific to contractual obligations.

Responsible for the research and resolving payroll and billing issues as they occurred.

Responsible for processing and disseminating incoming correspondence and reports.

Coordinated and maintained weekly accounts payable transmittal expense entries for accrued expenses daily.

Responsible for processing sales commissions on a monthly basis, while serving as a backup for payroll.

Maintained the reconciliation of the balance sheets for accounts on a monthly basis. EDUCATION

Accounting – Northern Virginia Community College

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