Accounts Payable Accounting Staff

***** **** ***** #**, *******, US, ***** • ***********@*****.*** • 347-***-****

LAURA KING

Accounting Staff

PROFESSIONAL SUMMARY

Accounting Staff with over 8 years of extensive expertise in accounting systems like Sage 300 and QuickBooks, specializing in accounts payable, billing, and project management. Demonstrates innovative financial tracking and resource allocation skills, ensuring budget adherence and optimizing cash flow through precise subcontractor contract management and billing processes. Passionate about leveraging analytical skills and industry knowledge to streamline financial operations and enhance project efficiency.

EMPLOYMENT HISTORY

PROJECT ACCOUNTANTSep 2022 - Oct 2024

Silverlining IncNew York, NY

Generate purchase and change orders, ensuring subcontractor contracts align with budget limits.

Draft and submit subcontractor contracts to AIA, utilizing advanced document management skills.

Manage client billing processes, leveraging Sage Billing and Excel for precise financial tracking.

Coordinate subcontractor payments post-client approval, optimizing cash flow and project efficiency.

Allocate material and vendor costs accurately, maintaining project budget integrity.

Managed project finances, ensuring budget adherence through meticulous PO preparation and subcontractor contract verification, optimizing resource allocation.

Streamlined billing processes for diverse project types, including AIA forms, Construction Management requisitions, and Time & Management invoices.

Orchestrated efficient payment systems, coordinating client payments, subcontractor disbursements, and vendor settlements to maintain project cash flow.

Fostered seamless communication between project managers and financial operations, ensuring accurate and timely project financial reporting.

Leveraged Sage software for comprehensive financial management, enhancing accuracy in payroll reporting, check processing, and waiver preparation.

Optimized financial processes by integrating Sage Billing and Excel, enhancing accuracy in project accounting and streamlining client billing procedures.

ASSISTANT PROJECT ACCOUNTANTJul 2022 - Sep 2022

The McCloud GroupLong Island City, NY

• Assisted with billing for subcontractors on projects at the city schools through the School Construction Authority. Enter information via the SCA software and provide the information to pay the subcontractors. Include hours of in-house staff in this billing.

ACCOUNTING STAFFJun 2014 - Jul 2022

Benchmark BuildersNew York, NY

• Enter Vendor Invoices into Quick Books/Vista and Sage 300 daily.

• Audit Requestions and or Invoices from subcontractors working on Benchmark projects.

• Research Project status in Quick Books/Vista/Sage 300 for Vendor Invoicing submitted.

• Assist with Vendors on billing against the base purchase order and change orders for each project.

• Assemble Vendor Checks stubs with invoices attached and file with the accounting files.

• Audit payments made against Vendor Purchase Orders.

• Prepare waivers for sub-contractor’s payments for working on Benchmark projects.

• Prepare Union reports for New York City and New Jersey Laborers and issue payments.

• Process employee expense payments by entering Sage and cutting checks.

• Assemble a monthly payment for the company credit card and pay from Sage.

ACCOUNTING STAFFMay 2007 - May 2014

Curtis PartitionNew York, NY

• Prepared Job Costed - Union payroll for Field employees (weekly payrolls varied from 100 – 189) by Trade & Classification (carpenters, tapers & lathers), including additional entries via the CompuServe web site to create the paychecks.

• Entered AP vendor invoices and processed Subcontractor payments.

• Prepared weekly Certified Payrolls; online reporting for NYC - School Construction Authority & manual reporting for other Private & Public Agencies prepared MEUR (Monthly Employment Utilization Reports) for statistical breakdown of Trades, Employees, Labor Classifications, Ethnicity, on a weekly basis. Other forms as required by the General Contractor of the projects.

• Verify & update Unemployment Insurance claim forms upon receipt.

• Prepared weekly expense checks for field employees.

• Entry of AP invoices including approved adjustment of Purchase Orders or Change Orders.

• Entered, verified, and corrected Purchase Orders in the Timberline system.

ACCOUNTING TECH IMar 2001 - Jan 2007

County of Riverside - Human ResourcesRiverside, CA

• Accounts Payable duties included: code invoices, enter in PeopleSoft financial system, assemble paperwork for authorized signature, copy and submit to Auditor-Controllers office for approval.

• Maintained and tracked all payments from the Human Resources accounting division.

• Work with the purchasing department to obtain any purchase orders or contracts.

• Prepared bills for Employees on Leave of Absence for insurance benefits in QuickBooks.

• Collect data to prepare journals for the County of Riverside departments for various human resource services.

• Reconcile Temporary Assignment Program (TAP) payroll (system produced register vs. timesheet entry) prepare journal entries in PeopleSoft Financial System billing the county departments for temporary employees working in the department.

• Support with time and labor entry for over 2000 temporary, medical, per diem and intermittent employees in PeopleSoft.

• Maintained the department’s fixed assets.

SR. ACCOUNTING ASSISTANTMay 1998 - Mar 2001

County of Riverside - Auditor-Controller’s OfficeRiverside, CA

• Audit Payment Vouchers submitted by county departments for payments of claims. Correspond with departments on Payment Vouchers that do not meet the criteria and resolve.

• Cancel/Stop warrants per County Departments in the Financial System.

• Enter Payment Vouchers into the system online.

• Processed stop payments through the Bank. Reconcile the daily issued warrants in the absence of the Supervisor.

• Audited, corrected, prepared, and scheduled journal vouchers (entries).

• Quarterly cash overage and shortage report for Board of Supervisors approval to reimburse shortages incurred by county departments.

• Chart of accounts set up.

• Quarterly interest apportionment via the Focus application.

• Team projects such as year-end closing and Riverside County Comprehensive Annual Financial Report data.

• Provide technical assistance to staff with computer generated reports (General Ledger, Revenue and Expense Statements).

EDUCATION

ASSOCIATES OF ARTS, BUSINESS EDUCATIONSep 1978 - Jun 1981

Riverside Community CollegeRiverside CA

CERTIFICATE IN ACCOUNTING FOR GOVERNMENTAL AND NONPROFIT ORGANIZATIONS

University of California Riverside Extension Center

COURSES

NOTARY PUBLIC

State of New York

SKILLS

People Soft, Timberline, Sage 300 (Experienced), QuickBooks (Skillful), Ten Key, Notary Public, Accounts Payable, Accounts Receivable, Payroll, Purchasing, Job Cost, Billing, Project Management, Insurance Compliance.

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