Accounts Payable Operations Manager

PRABHA NOUPADA

MOBILE: 732-***-****

EMAIL: *********@*****.***

Objective

To obtain administrative position and utilize my experience and skills for the successful completion of each job task.

Skills Summary

Assist Manager to coordinate and successfully manage import and export shipment daily operations with vendors, customers and carriers

Execute timely and accurate order entry in company ERP system and set shipment timelines and expectations to overseas vendors

Review forwarder cargo receipt, seaway bill of lading, commercial invoice, packing list, Letters of Credit and prepare ISF, Certificates of Origin and insurance certificates accordingly

Manage shipping schedule to ensure on-time delivery to customers

Monitor and coordinate progress of each shipment daily to ensure that appropriate and timely communication is provided to the customer, Operations Manager and carrier regarding discrepancies, changes or any issues that directly affect the shipment or operations of our Company

Resolve billing discrepancies quickly and efficiently

Oversee new item generation in company ERP system

Ability to work energetically in multi-task environment

Excellent communication skills

Work Experience

Accounts Payable and Receivable Specialist

Best Foods Inc, Edison NJ May 2022 - Present

Spearheaded process improvements in the accounts payable function, streamlining workflows and enhancing operational efficiency.

Managed vendor and supplier relationships, ensuring timely invoice processing, accurate payments, and the resolution of inquiries to maintain strong partnerships.

Analyzed accounts payable data to identify trends, discrepancies, and opportunities for cost savings, contributing to strategic financial decision-making.

Oversaw the preparation and distribution of detailed accounts payable reports, including aging analyses and accruals, ensuring accuracy and compliance with financial deadlines.

Developed and enforced internal controls to safeguard assets, prevent fraud, and maintain adherence to company policies and regulatory requirements.

Collaborated cross-functionally with procurement, finance, and operations teams to align goals, support initiatives, and optimize end-to-end financial processes.

Sales Associate

Meenaxi Enterprise Inc, Edison NJ Jan 2018 – April 2022

Supported the sales team by managing inbound calls, processing customer orders, and preparing daily sales reports, ensuring seamless operations in a high-paced environment.

Established and maintained strong customer relationships through prompt resolution of inquiries, fostering trust and loyalty while meeting sales targets.

Enhanced communication strategies by informing customers about promotional activities and proactively driving sales through consistent follow-ups.

Coordinated cross-functional efforts between sales, logistics, and accounting teams to streamline collections and ensure order fulfillment.

Developed foundational skills in data management, invoicing, and order processing, leveraging these competencies for progression to an advanced accounts payable and receivable role.

Addressed escalations and complex customer queries with professionalism, contributing to improved customer satisfaction and operational efficiency.

Administrative Assistant

IT recruiting office Jan 2016 – Dec 2017

•Oversee schedules for all executives and manage booking for conference rooms and group workspaces.

•Work with HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs.

•Train new administrative assistant interns in office management procedures and schedule on-the-job mentoring with multiple departments.

•Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.

•Created a new system for following up with potential clients in an efficient and effective manner.

Assistant Faculty

Bachpan Schools, Kothaguda Hyderabad Feb 2012 – Sept 2013

•Instructed 4, 5, and 6-year-olds on the alphabet, basic reading comprehension, and rudimentary mathematics.

•Graded papers, lessons, tests, quizzes, and other assignments, relaying information to parents and school board when necessary.

•Communicated with parents and other teachers on student progress in a supportive and engaging way.

Medical Transcription Data Entry

Logic Lab, Kondapur Hyderabad Mar 2004 – Oct 2006

•Ensured entered data accuracy by comparing with basis documents and identified errors.

•Performed modifications, edits and deletions to the database based on authorized and approved documents.

•Performed testing of data entry screens for database limits and review of data entry guidelines as requested.

Education

Andhra University 1998 - 2000

M.Sc. Statistics

Technology

Accounting Software: QuickBooks, Sage X3, SAP & ERP Systems, Excel

Payment Platforms: PayPal, Tableau, Zoho Invoice

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