Administrative Assistant Project Management
Resume:
LINDA DIXON
Longwood, FL *****
************@*****.***
PROFESSIONAL SUMMARY:
A goal oriented and highly motivated professional, with 20 years of experience in Executive Administration and Human Resource Functions. Offering a wide variety of skills fully capable of supporting and coordinating programs and events. Collaborative team member with the ability to pick up new skills and taskers quickly while displaying personable and interactive leadership and management. Prepared for fast-paced, multilayered job functions and project management oversight. Seen as an adaptive and independent worker who has mastered multiple priorities management without compromising quality.
PROFESSIONAL SKILLS: Superior Verbal and Written Communication Skills Presenting/Public Speaking/Facilitation Employee Relations Organizational/Time Management Skills HR Process and System Design Data Entry People Strategy Development and Execution Motivational Leadership Project Management Training Reporting Management Record Management Team Building Change Management Mentorship Coaching Career Development Current Secret Clearance Marketing Event Coordination and Planning
TECHNICAL SKILLS: Learning Management Systems SumTotal Microsoft Suite Adobe Advanced Excel Reporting Data Analysis
WORK EXPERIENCE
Oceaneering International, Inc.
Administrator II-Executive Administrative Assistant, October 2022 – Present
Provides independent and comprehensive support to the Vice President/General Manager and Director of OES.
Demonstrated ability to exercise discretion and independent judgment to ensure a professional, responsive and effective relationship with senior leaders, direct/indirect reports, external customers and suppliers.
Provides exceptional schedule management. Demonstrated ability to manage complex schedules, as well as judgment to prioritize inquires and requests while troubleshooting conflicts with little guidance. Able to balance priorities and provide recommendations to ensure smooth day-to-day engagements.
Coordinate domestic and international travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts for OES.
SumTotal training of OES’s staff. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Prepare presentation and documents; may be required to travel to events to assist with on-site facilitation.
Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.
Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature.
Global Insight, Inc.
Executive Administrative Assistant/Customer Service Representative, January 2020 - October 2022
Coordinate office activities, prioritizes and develop schedules to meet critical deadlines; develops and recommends office procedures and systems; and ensures efficient office operations to support functions under Section Administrator; trains and oversees the activities of other clerical employees, including assigning and reviewing work.
Coordinates and arranges meetings, prepare agendas and packets for mailing, reserves and arranges facilities; make staff travel arrangements, complete and process claim forms.
Receives and screen visitors and telephone callers; provides customer service to the public and provides information which may require the interpretation of policies and procedures; takes messages or refers caller to the appropriate person; provides assistance or technical information of a specialized nature regarding departmental/City policies, procedures and other program details to visitors, the general public and employees.
Researches and complies a variety of informational material from external and internal sources into narrative and statistical reports related to special projects, inquiries, customer service issues, and departmental functions.
Prepares a variety of correspondence, legal documents, meeting minutes, reports, articles, technical specifications, and memoranda, where knowledge of format, correct English grammar and presentation is necessary; ensures that correspondence, contracts, agreements and all other documents are prepared accurately and in accordance with departmental standards; maintains departmental files, records and documentation.
Receives invoices and statements and prepares vouchers to submit to the Finance Department for payment; may reconcile accounts; may assist in annual budget development by compiling and collecting expenditures and costs; files and maintains related documentation; may order and maintain office supply inventories.
May prepare and maintain personnel/confidential employees files for the organization; may prepare and submit personnel action forms; may collect, verify, and submit time reporting records of employees to payroll; helped in maintaining and updating data base information and various documents, utilizing word processing and spreadsheet software.
Government Services Group
Administrative Assistant/Executive Assistant/Assistant Board Clerk, January 2017 – December 2019
Managed and directed all phone calls to the appropriate recipient, delivered voicemails and scheduled meetings and lunches for accounts with office.
Presented presentations using Microsoft Power Point and daily use of all Microsoft Office programs.
Preparation of the agendas for the Board of Directors’ meetings, taking the minutes at the Board meetings and writing the minutes and preserving them for the permanent record of the County.
Processes contracts, agreements, various license applications, and appointments of County Boards, Commissions, Committees, and precinct committeemen.
Responsible for documents received and generated by the Board of Supervisors and also has various statutory responsibilities related to Board actions and duties.
Processes and sells tax-delinquent properties for the Board of Supervisors. Including advertising, scheduling, and conducting public auctions, sealed bid sales, and preparation and recording of quit-claim deeds.
Coordinated the Board of Equalization hearings with the Assessor’s Office, Board of Supervisors, and the citizens for review of appeals of property valuations and prepares and takes minutes of the Board of Equalization meetings.
Blue Cross Blue Shield of Florida
Administrative Assistant/Customer Service Representative, February 2012 - December 2016
Strong interpersonal, listening, and rapport-building skills, with aptitude to effectively communicate with customers, coworkers, business associates, and management, maintaining a positive working environment.
Screened and handled incoming calls, excellent telephone manner with clear, concise, and professional communication skills. Friendly disposition and positive attitude; comfortable working in a fast paced, high call volume environment. Personable, enthusiastic, energetic and team player, reliable and has high personal integrity.
Composed and typed internal and outgoing correspondence including but not limited to memos, letters, reports, meeting minutes, forms, including material of confidential nature.
Established and maintained effective communication systems throughout the organization; ensure inter-and, intra agency collaborations to the benefit of the agency, its clients, and staff.
EDUCATION
Seminole State College of Florida, Sanford, FL
Seeking Associate of Arts Degree - General Education – 2026
State of Florida Notary
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