Inventory Control Vendor Management

ALEXA RAY MOLANO

PROFESSIONAL SUMMARY: Knowledgeable and Passionate professional with strong background in retail, purchasing, vendor management and inventory control. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to learn and take on added responsibilities to meet team goals. Offers excellent communication and organizational skills, with talents for negotiating and building relationships with vendors.

SKILLS:

•Microsoft Office:Excel, Power Point, Word

•Software : Navisphere,

Navison, SQL, Salesforce,

BlueCherry, Simparel,

Quality Works, Slack,

Fashion GPS, Photoshop,

Google Drive, EDI,

FedBuy; LOG, SPS, WEBI,

Meridian, SAP, NuOrder

•Trend research/assessment

•Data Analysis

•Brand Awareness in fashion & luxury industry

•Fluent English, Fluent Spanish and Conversational Italian

•Self starter & quick learner

WORK HISTORY:

GLOBAL LUXURY ASSISTANT BUYER 09/2022 to Current – Avolta, East Rutherford, NJ

•Guaranteed timely delivery of merchandise through consistent communication with distribution centers and vendors. .

•Analyzed sales data and conducted competitor research to efficiently order merchandise according to sales trends.

•Maintained complete documentation and records of all purchasing activities for 4 buyers

•Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins

•Computed purchase orders in SAP to monitor stock levels, verify purchase requisitions and expedite customer orders

•Tracked inventory shipments and prepared spreadsheets detailing item information.

•Maintained key item stock levels and wrote or expedited purchase orders

•Developed and improved account relationships

•Analyzed inventory usage and assessed trends to provide maximum coverage for each time period

•Oversaw and streamlined daily operations of purchasing department to maximize productivity and revenue.

•Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales

•Interacted with vendors, store managers and other stakeholders to maintain on-time deliveries.

CHARGEBACK COORDINATOR 07/2021 to 03/2022- Nespresso, New York, NY

•Gathered and organized materials to support operations.

•Worked with accounting department to manage budgets for charge backs.

•Maintained current compliant financial records for over $500k of chargebacks, addressing variances through detailed analyses

•Oversaw project logistics using industry expertise and independent judgment.

•Proven ability to develop and implement creative solutions to complex problems

•Worked well in team setting, providing support and guidance

Resolved problems, improved operations and provided exceptional service

•Identified issues, analyzed information and provided solutions to problems

•Skilled at working independently and collaboratively in team environment

•Self-motivated, with strong sense of personal responsibility

•Used strong analytical and problem-solving skills to develop effective solutions for challenging situations

BUYING ASSISTANT 08/2018 to 07/2020- Macy's Backstage (Men’s & Women’s handbags/bags, accessories, & jewelery)

•Assisted with development of trend boards for future market buys

•Monitored and resolved issues involving UPCs, orders and shipments with MIO, planning, and distribution center teams

•Researched trends market through competitive shopping and store visits for new business opportunities

•Analyzed sales reports for weekly open to buy meetings

•Created monthly best-selling styles/ brands presentations by department upcoming strategy meetings

•Entered daily purchase orders for new styles and reorders over 20 daily

•Selected top seasonal buys based on previous selling history and future forecasted departmental pans

•Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.

•Carried out day-day-day duties accurately and efficiently.

•Demonstrated respect, friendliness and willingness to help wherever needed.

•Proven ability to learn quickly and adapt to new situations

WHOLESALES ASSISTANT 11/2017 to 04/2018 - Brooklyn Cloth (Men’s & Juniors Fashion)

•Collaborated with cross functional teams including design, production and marketing

•Analyzed and produced reports for weekly vendor sales reports

•Provided administrative and operation support to brand owner and sales account executives

•Researched and communicated new trends for design inspiration

•Compiled seasonal final boards that reflecting committed buys

•Assisted in creating FOB and domestic negotiation of pricing for various retailers

•Responsible for review and input of purchase order entry, reentry, modification and cancellation for 7 main retail accounts

•Created analytical recap reports of vendor weekly sales data

•Used consultative sales techniques to understand customer needs and recommend relevant products and services

PURCHASING & LOGISTICS COORDINATOR 03/2017 to 07/2017 - Monsieur Touton (Wines & Spirits)

•Complied open to order inventory reports for purchasing selection analysis

•Generated and executed strategies to effectively manage demand planning and forecasting, and inventory and supply planning

•Collaborated with management team to ensure all aspects of product supply chain, including

•Assisted in process of transferring stock in warehouse move for up to 50 vendors

•Negotiated volume-based purchase orders, while securing favorable terms and sustainable supply chain

•Maintained and reviewed computerized records of items purchased and costs associated with purchases

•Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals

•Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors

•Monitored inbound and outbound freight operations to establish timely delivery of packages

•Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing

SUPPLY CHAIN ANALYST 06/2016 to 03/2017 - Jet.com

•Coordinated purchase orders to ensure timely deliveries

•Managed data to support creation of new and existing purchase orders

•Proactively identified and implemented processes to improve workflow

•Provided high level of customer service and communication

•Guided drop shipment of placed purchase orders

•Organized delivery of 3rd largest grossing category sector– 260 vendors plus and growing

•Created list of additional points of consideration for vendor account set up; including onboarding new Walmart vendor base

•Served as main point of contact between vendor distribution centers and internal warehouses

•Conducted system analysis and implementation to maintain and improve computer systems

•Recommended process improvements to continually identify, analyze and fix constraints and challenges

•Developed effective improvement plans in alignment with goals and specifications

•Observed packing operations to verify conformance to specifications

MARKETING AND LICENSING ASSISTANT 08/2015 to 12/2015 - Vivienne Westwood

•Responsible for maintaining communication links between internal marketing and design departments

•Collected and distributed marketing decks and PR for distributors

•Prepared line sheets across 7 categories for vendor/ buyer appointments

•Conducted in store and online research for product development inspiration and market competition analysis

•Provided legal support with licensing contracts for international channels of distribution

•Organized preparation and set up for shoots

•Stayed up-to-date on licensing requirements to complete accurate and efficient reviews

•Recorded and edited minutes of meetings and distributed to appropriate officials or staff members

•Responded to in-person and telephone requests for information from general public, attorneys and other involved parties

•Performed routine data entry or document management

•Updated operational records or licensing information using computer terminals

•Cultivated interpersonal skills by building positive relationships with others

•Strengthened communication skills through regular interactions with others

•Proved successful working within tight deadlines and fast-paced environment

SALES ASSOCIATE 02/2015 to 11/2015 -JCREW

•Proactively greeted and assisted customers in store Merchandise, stock and replenish product on selling floor

•Aided in visual merchandising and coordination of new product

•Assisted and helped on execution for in - store events

•Prepared merchandise for sales floor by pricing or tagging

•Solved customer challenges by offering relevant products and services

•Accurately processed POS transactions, returning coin, currency, payment cards, and receipts to customers

•Organized racks and shelves to maintain store visual appeal, engage customers, and promote specific merchandise

•Maintained calm demeanor and professionally managed issues in busy, high-stress situations

•Engaged with customers to effectively build rapport and lasting relationships

•Provided positive first impressions to welcome existing, new, and potential customers

•Rotated stock and restocked shelves to maintain product availability and store appearance

•Generated new sales leads to achieve and exceed monthly sales goals

•Educated clients on current promotional offerings and products using persuasive selling tactics

LEGAL/LICENSING COORDINATOR 06/2013 to 09/2014- F.A.B. Startpoint

•Assisted Director of Licensing in drafting and revising licensing agreements, letters of intents and other legal documents

•Maintained database of trademarks and patents for in-house designs

•Responded to inquiries pertaining to contractual obligations and limitations

•Managed product approval process from concept for final production for several categories for iconic character brand

•Liaised between Licensor, design and sales teams to ensure brand and sales objectives are met

•Reviewed reports to track sales performance; Identify and outline best-selling products, silhouettes for design inspiration

•Acted as team leader in group projects, delegating tasks and providing feedback

•Passionate about learning and committed to continual improvement

INTERNSHIPS:

•FASHION CLOSET INTERN 05/2011 to 08/2011- W Magazine New York, NY

•PUBLIC RELATIONS/MERCHANDISING INTERN 09/2009 to 12/2009-Anne O'Dowd Agency, London, UK

•PUBLIC RELATIONS INTERN 06/2009 to 09/2009 -Adrienne Landau, New York, NY

EDUCATION

•Glasgow Caledonian University, London, England, United Kingdom - Master of Science, International Fashion Marketing, 05/2015

•Rider University, Trenton, NJ - Bachelor of Science, Marketing, 06/2011

•SCHOLARSHIPS & AWARDS

•Rider University - Delta Iota Chapter of Alpha Epsilon Honor Society

•Ridder University - Awarded Foreign Language Merit Award for Italian

•Rider University Founder's Scholarship Recipient

•Ronald McDonald HACER Scholarship Recipient

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