Financial Reporting Accounts Payable

MARJORIE MLENGA

Address: Lilongwe, Malawi

Phone: +265-***-***-*** +265-***-***-***

E-mail: **********@*****.***

Nationality: Malawian

KEY QUALIFICATIONS:

Experienced in Financial Reporting and Analysis: Managed comprehensive financial reporting and analysis for USAID-funded projects, ensuring accuracy and compliance. Performed accurate and timely financial reporting using the ABACUS system, including monthly accrual/projection spreadsheets, and monitored financial reports relative to budget and forecasting.

Experience in preparing budget forecasts and forecasting: Responsible for preparing budget forecast reports for the project.

Proficient in Financial Controls and Compliance: Ensured robust financial controls and compliance with USAID and Chemonics procedures. Reviewed internal financial control systems, ensured proper safeguards of funds, and verified expenditures through internal audits, training staff on USAID financial management guidelines.

Skilled in Internal Audits and Reconciliations: Oversaw internal audits and reconciliations to maintain financial integrity. Planned and supervised internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash, and reviewed bank reconciliations and tax withholdings.

Expert in Grant Management and Compliance: Supported the management and oversight of grant applications, budgets, and compliance for USAID-funded projects. Reviewed grantee applications and budgets, conducted performance monitoring, and managed a large grant of USD 2.5 million, ensuring no misuse of funds.

Strong in Capacity Building and Training: Enhanced the capacity of grantees and staff through training and monitoring. Built capacity of implementing partnersand firms through training, coaching, and conducting field level visits and enhancing their knowledge and skills in project management, financial management, and technical aspects of the relevant program area.

Experienced in Tax Preparation and Compliance: Managed tax preparation and ensured compliance with financial regulations. Prepared tax returns, processed payment vouchers, and maintained comprehensive financial records, ensuring timely tax payments and budget compliance.

Proficient in Payroll and Administrative Management: Managed payroll processing and administrative functions to maintain efficient operations. Administered payrolls, prepared tax returns, and supervised administrative staff, ensuring smooth operations and compliance with financial regulations. PROFESSIONAL EXPERIENCE:

Chemonics International Inc., Lilongwe, Malawi February 2022 - Present Accountant February 2024 - Present

Experienced in financial reporting, analysis, and internal audits, ensuring compliance for USAID/Malawi’s $75 million USD Next Generation Early Grade Reading Activity. Proficient in managing payroll, tax withholdings, and financial controls using the ABACUS system.

Responsible for accurate financial reporting and analysis to support budgeting and forecasting. o Performs accurate, complete, and timely financial reporting using the ABACUS system, including monthly accrual/projection spreadsheets.

o Prepares and reviews ad hoc analysis and reporting as needed. o Monitors preparation and performs analysis of financial reports relative to budget and monthly forecasting.

o Ensures that the project has funds at all times, developing and approving budget projections through monthly wire requests and reporting via BVA’s and donor-standardized formats.

Ensures robust financial controls and compliance with USAID and Chemonics procedures. o Reviews the internal financial control systems to ensure that appropriate mechanisms, procedures, and systems are in place.

o Ensures proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.

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o Reviews and ensures proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors. o Ensures expenditures are allowable, allocable, and reasonable per policies, verifying legitimacy through internal audits and training staff on USAID financial management guidelines.

Oversees internal audits and reconciliations to maintain financial integrity. o Plans, performs, and supervises internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash.

o Reviews and approves bank reconciliations and reconciliation of petty cash and fund report at time of replenishment.

o Reviews submission of all tax withholdings (payroll income tax, deduction at source) and corresponding reports (VAT reports) to relevant parties.

o Reviews and approves bank reconciliations, activity expenditure reports, payroll charges and deductions, VAT computation for refund claims, and asset register for project assets. Finance Specialist February 2022 – February 2024

Managed comprehensive financial reporting, analysis, and compliance for USAID/Malawi’s $ 2.3 billion Global Health Supply Chain – Procurement Supply Management (GHSC – PSM) Activity. Ensured robust financial controls, timely payroll processing, and accurate cash and bank transactions.

Responsible for accurate financial reporting and analysis to support budgeting and forecasting. o Performed accurate, complete, and timely financial reporting using the ABACUS system, including monthly accrual/projection spreadsheets.

o Prepared and reviewed ad hoc analysis and reporting as needed. o Monitored preparation and performed analysis of financial reports relative to budget and monthly forecasting.

o Ensured that the project had funds at all times, developed and approved budget projections through monthly wire requests, and reported via BVA’s and donor-standardized formats.

Ensured robust financial controls and compliance with USAID and Chemonics procedures. o Reviewed the internal financial control systems to ensure that appropriate mechanisms, procedures, and systems were in place.

o Ensured proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.

o Reviewed and ensured proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors. o Make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, and similar financial tasks o Ensured expenditures were allowable, allocable, and reasonable per policies, verified legitimacy through internal audits, and trained staff on USAID financial management guidelines.

Oversaw internal audits and reconciliations to maintain financial integrity. o Planned, performed, and supervised internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash.

o Reviewed and approved bank reconciliations and reconciliation of petty cash and fund reports at the time of replenishment.

o Reviewed submission of all tax withholdings (payroll income tax, deduction at source) and corresponding reports (VAT reports) to relevant parties. o Reviewed and approved bank reconciliations, activity expenditure reports, payroll charges and deductions, VAT computation for refund claims, and asset register for project assets.

Managed cash and bank transactions to ensure timely and accurate financial operations. o Responsible for cash and bank transactions, including receiving payment requests/invoices, preparing payment vouchers, and managing timely payment of invoices. o Liaised with local banks, reconciled monthly bank statements, and verified all deposits and withdrawals.

o Submitted monthly wire transfer payment requests on time with required backup documents. o Maintained filing system for all financial documents, ensuring vouchers were in order, properly completed, stamped as paid, and all bank slips/copy of checks were attached. Marjorie Mlenga 3

Oversaw payroll processing and tax management in compliance with local laws and regulations. o Processed monthly payroll on a timely basis each month, in accordance with local labor law. o Managed the processing of VAT exemption and reimbursement. o Followed up on account receivables, payables, and VAT refund accounts. o Explained generally accepted accounting principles, and USAID and Chemonics regulations to staff and consultants as necessary.

Management Sciences for Health (MSH), Lilongwe, Malawi August 2017 – December 2020 Grants Analyst

Supported the management and oversight of grant applications, budgets, and compliance for USAID-funded projects. Enhanced the capacity of grantees through training and monitoring to ensure effective project implementation and financial management.

Reviewed and ensured the responsiveness of grantee applications and budgets to USAID requirements. o Assisted with reviewing prospective grantee technical and cost applications to ensure responsiveness to the Request for Application (RFA).

o Assisted in reviewing grantee budgets to ensure alignment with anticipated activities, award size, and USAID cost principles.

o Reviewed technical and financial reports and managed all financial issues for grantees. o Convened and facilitated grants selection panel meetings, including documenting conclusions and determinations.

Enhanced grantee capacity through training and monitoring to ensure compliance and effective project execution o Participated in pre-award surveys for prospective grantees, flagging findings for the attention of the Grants Manager.

o Conducted performance monitoring of grantees to ensure compliance with grant terms and obligations, fulfillment of anticipated grant-supported activities and milestones, and submission of timely technical and activity reports and other deliverables.

o Conducted desk and field-based monitoring of grantees to determine performance vis-à-vis anticipated technical outputs and associated milestones. Where gaps were identified, strategies were developed and implemented for bridging the partner capacity gaps.

Ensured effective grant management and compliance, maintaining financial integrity and adherence to USAID guidelines.

o Maintained the grants tracker summarizing grantee status of due payments. o Successfully managed a large grant of USD 2.5 million, ensuring prudent use of resources with no reports of funds misuse throughout the project period.

o Built capacity of sub-grantees to effectively manage grants and adhere to financial compliance through training, coaching, and mentoring.

o Explained generally accepted accounting principles, and USAID and Chemonics regulations to staff and consultants as necessary.

KPMG, Lilongwe, Malawi November 2015 – August

2017 Audit Associate

Assessed and improved internal control systems through detailed testing and validation. Strengthened organizational controls by implementing effective cash recording systems.

Evaluated and validated internal control systems to ensure operational effectiveness. o Documented, validated, tested, and assessed the operating effectiveness of the clients’ internal control system.

o Conducted detailed substantive testing on allocated accounting sections. o Tested the design and effectiveness of internal controls by completing walkthroughs of accounting processes.

o Identified issues and raised points for the management report.

Enhanced internal controls by introducing and implementing effective systems. o Successfully contributed to strengthening organizations’ internal controls by introducing cash recording systems.

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o Ensured timely cash reconciliations and monitored outstanding cash advances. Mzuzu University, Mzuzu, Malawi September 2012 – July 2013 Accounts Assistant

Managed tax preparation, payment processing, and financial record-keeping to ensure compliance and accuracy. Strengthened internal controls through effective cash management and budget adherence.

Ensured accurate and timely tax preparation and compliance with financial regulations. o Prepared tax returns and ensured that taxes were paid properly and on time. o Processed payment vouchers and ensured that all vouchers were adequately supported by relevant documents.

o Maintained cheque dispatch register and petty cash imp rest system. o Recorded all cheques and cash receipts in the register and ensured that such receipts were timely banked.

Maintained comprehensive financial records and ensured budget compliance. o Made sure that payment vouchers, deposit vouchers, and all other financial records were properly filed. o Prepared budget reports and ensured that no expenditures were done outside the budget. o Successfully contributed to strengthening organizations’ internal controls by introducing cash recording systems that ensured timely cash reconciliations and monitoring outstanding cash advances. Finance Trust for the Self Employed (FITSE), Lilongwe, Malawi December 2007 – March 2010 Finance and Operations Officer

Supported the finance department with various accounting tasks, ensuring accurate financial records and compliance. Managed payroll, tax preparation, and administrative functions to maintain efficient operations.

Assisted with financial tasks and maintained accurate records to support the finance department. o Assisted the finance department with various tasks, including preparing budgets, records, and statements. o Prepared payment and journal vouchers and maintained the petty cash imp rest system. o Sorted financial documents and posted them to the proper accounts. o Entered revenue and expense data into the computerized accounting system.

Ensured accurate payroll processing and tax compliance. o Administered payrolls and controlled income and expenditure. o Prepared tax returns and ensured that taxes were paid properly and on time. o Prepared bank reconciliations, cashbooks, income, and expenditure reports.

Managed administrative tasks and supervised staff to ensure smooth operations. o Developed and maintained an effective filing and record-keeping system. o Assisted in maintaining the fixed asset register. o Supervised and monitored the work of administrative staff. o Organized meetings, company events, and conferences. EDUCATION:

Bachelor of Accountancy March 2010 – Dec 2011

University of Malawi, The Polytechnic

Concentration: Accounting

ADDITIONAL INFORMATION:

Mrs Eliza Nyanja Mr Joe Kumadzulo Watson Chimaliro Director Of Finance Grants Manager P.O.Box 1926

Chemonics International Palladium Group Lilongwe

Lilongwe Malawi Malawi

Malawi 099*-***-*** 099*-***-***

Cell: 099*-***-***

***********@****-***.***

Marjorie Mlenga 5

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