Administrative Assistant Executive

TECORA L. WASHINGTON

Temple Hills, MD *****

*********@*****.*** 202-***-****

EXECUTIVE SUMMARY

Experienced and dedicated professional with over 15 years of expertise in executive support and management analysis. Proficient in applying government agency regulations and procedures concerning controlled unclassified information and foreign disclosure to daily work requirements. Possesses exceptional communication skills, both written and oral, and a proven ability to coordinate with clients and serve as a liaison between branch offices. Demonstrated capability in maintaining confidentiality and discretion, particularly when handling sensitive information.

PROFESSIONAL EXPERIENCE

Defense Travel Administrator (DTS Reviewer)/Senior Administrator

Office of The Under Secretary of Defense – Policy (Pentagon), Arlington, VA

11/2023 – 01/2025

Directed daily operational functions, including scheduling, correspondence, and high-level administrative support to ensure seamless workflow and efficiency.

Reviewed and validated travel documentation, ensuring adherence to Joint Travel Regulations (JTR) and compliance standards.

Follow-up emails sent to travelers who are late submitting their vouchers, late on paying off GTCC credit or if they’ve received a credit.

Processed in-processing and out-processing forms for those leaving or retiring from organization.

Conducted budget reconciliation and produced financial reports for strategic decision-making.

Prioritize and resolve appropriate course of action, referral, or response, exercising judgment to reflect the executive’s style and organization policy.

Audited travel documentation and resolved discrepancies by collaborating with stakeholders.

Streamlined travel authorization processes with internal teams, optimizing workflows and ensuring regulatory compliance.

Served as a local help desk for users and routing officials, providing expert guidance on complex inquiries.

Developed and implemented processes to enhance efficiency, compliance, and user satisfaction.

Executive Assistant

Office of The Under Secretary of Defense – Acquisition & Sustainment (Pentagon), Arlington, VA

05/2023 – 11/2023

Provided high-level administrative support to the Acting Deputy Assistant Secretary and Principal Director of Acquisition Data & Analytics.

Managed and coordinated leadership complex schedules, and handling confidential information with discretion.

Coordinated leadership calendars, scheduling internal and external meetings and trainings.

Organized meetings, scheduled conference rooms, and sent reminders.

Managed travel arrangements via DTS, including creating travel packets with detailed itineraries.

Edited PowerPoint presentations for senior leadership meetings.

Escorted visitors within the Pentagon and maintained comprehensive records.

Focal point of contact for SES and Deputy of A&S

Served as the primary point of contact for internal and external correspondence, drafting and editing professional communications, memos, and reports.

Lead confidential matters with a high level of sensitivity and discretion, especially matters directly related to the team’s global priorities.

Executive Assistant

Defense Security Cooperation Agency (DSCA), Arlington, VA

09/2021 – 03/2023

Scheduled and managed calendars for senior leadership, coordinating internal and external meetings.

Served as the primary point of contact for internal and external correspondence, drafting and editing professional communications, memos, and reports.

Prepared financial reports using the Financial Management Regulation (FMR) system.

Organized travel arrangements through DTS, ensuring compliance with JTR guidelines.

Processed travel orders and reimbursements, maintaining a comprehensive travel spreadsheet.

Prepared data in the Aircraft and Personnel Automated Clearance System (APACS), ensuring accuracy and timely completion.

Ensuring compliance with the company’s policies and procedures.

Senior Management Analyst

Department of Navy – Program Executive Office/Integrated Warfare Systems (PEO IWS), Washington, DC

05/2016 – 09/2021

Assisted with onboarding new employees and ensured a smooth transition into the organization.

Managed and prepared OCONUS travel data in the Individual Antiterrorism Plan (IATP) system.

Managing and preparing confidential ISOPREP certifications.

Prepared data in the Aircraft and Personnel Automated Clearance System (APACS), ensuring accuracy and timely completion.

Prepared travel vouchers for approval.

Expediting and preparing all DTS Travel and Country Clearances, recording all travelers and travel orders on dept. spreadsheet, informing all travelers of safety procedures if traveling OCONUS.

Briefed leadership on agenda issues and supported high-level meetings.

Scheduled and managed calendars for senior leadership, coordinating internal and external meetings.

Oversaw event planning and logistics for conferences, symposia, and collaborative workshops, facilitating successful knowledge-sharing events.

Management Analyst

Federal Housing Finance Agency, Washington, DC

09/2015 – 02/2016

Managed and analyzed cases for EEOC case managers and investigators.

Coordinated requests for case managers during pre-complaint and formal discrimination processes.

Collaborated with teams to design and implement process improvements.

Scheduled and managed calendars for senior leadership, coordinating internal and external meetings.

Assisted in maintaining and organizing case files, tracking deadlines, and ensuring compliance with established timelines and EEOC regulations.

Accurately entered, updated, and retrieved sensitive data in case management systems while preparing reports and summaries for team use.

Acted as the primary point of contact for internal teams, external stakeholders, and complainants, ensuring clear and timely communication regarding Equal Employment Opportunity Commission (EEOC) cases and procedures.

Senior Executive Analyst, EEO

Alcohol, Tobacco, Firearms, and Explosives, Washington, DC

06/2014 – 09/2015

Served as Senior Analyst to the EEOC Chief and Deputy Chief of Staff.

Evaluated documentation for compliance with EEOC guidelines.

Monitored and managed annual reports for EEOC leadership.

Scheduled briefings between claimant and our EEOC Chief

Maintained strict confidentiality of sensitive information and ensured adherence to federal, state, and organizational regulations.

Provided general office support, including answering phones, managing calendars, processing mail, and maintaining organized filing systems.

Senior Executive Assistant/Travel Coordinator

National Institute of Health, Bethesda, MD

09/2012 – 02/2014

Provided high-level executive administrative support to Dr. Roderick Pettigrew, a senior leader/researcher at NIH, ensuring smooth daily operations in a fast-paced, research-focused environment.

Managed complex calendars, including scheduling high-level meetings, conferences, and international engagements, while coordinating with multiple stakeholders.

Served as the primary point of contact for internal and external correspondence, drafting and editing professional communications, memos, and reports.

Organized and maintained confidential research files, reports, and grant submissions, ensuring compliance with NIH policies and federal regulations.

Coordinated domestic and international travel logistics, including securing approvals, preparing travel itineraries, and processing reimbursements through NIH system

Oversaw event planning and logistics for conferences, symposia, and collaborative workshops, facilitating successful knowledge-sharing events.

Supported grant and project management by tracking deadlines, assisting with funding applications, and liaising with research teams and collaborators.

Ensured operational efficiency by implementing office protocols, streamlining administrative processes, and identifying opportunities for process improvements.

Supervised junior administrative staff or interns, providing guidance and support to maintain team productivity and excellence.

EDUCATION

Bachelor of Science

Strayer University, Washington, DC, 2001

PROFESSIONAL SKILLS

Calendar Management and Scheduling

Drafting emails, memos, and reports

Proofreading and editing documents

Managing confidential information

Expertise in Travel Systems: DTS, GOVTrip, Concur

CONUS/OCONUS Travel Coordination

Organization and Time Management

Attention to detail and discretion

Strong interpersonal skills

Proficient in Microsoft Office Suite, Google Workspace, and SharePoint

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