Executive Assistant Social Media
Resume:
GEORGIE L. RENZ
SUWANEE, GA *0024
Cell: 404-***-**** e-mail: *********@****.***
PROFESSIONAL EXPERIENCE:
LadyJo Entertainment, LLC Suwanee, GA
CEO 02/2019-Present
Responsibilities include coordinating special events. Making reservations and arrangements for large groups, attending high profile events, procuring venues for the elite, and servicing the who’s who of clients.
LadyJo’s experiences had taught her the importance of luxury, intricacies, decorum, best in class service, and what it took to provide top notch entertainment.
LadyJo Entertainment attended and executed their own events, such as concerts, red carpet events, movies, and television premiers nationally and internationally. As well as maintaining sponsorship for legendary major events.
Working and traveling with many legendary entertainers, such as Whitney Houston, Luther Vandross, and Anita Baker.
Process contracts for venues, entertainers, engineers, and caters,
Organizing calendar appointments, hotel accommodations, airline transportation, and on ground transportation.
Marketing expert. Provide all social media marketing, invitations, VIP seating and swag bags.
Managing purchase orders, sales accounts, and payments to all participants.
Hosting Several hundreds of thousands of guests in a safe environment.
Strong interpersonal communication with all vendors, customers, clients, and employees,
CONTROL SOUTHERN, INC. Suwanee, GA
Event Coordinator 10//2017-6/2022
Coordinated Special Events with event production during set up, event execution, and break down.
Built relationships with event vendors and received multiple quotes on products to ensure to receive the best pricing and premium quality items needed, in addition to managing event budgets.
Created a tracking system for event contracts to ensure all contracts were fully executed prior to the event as well as closing out all events as required.
Visited the venue to assist with event layout, ordered items needed for events including tables, chairs, linens, and fencing, Organized all aspects of events.
Purchasing food and products for the office daily.
Decorate the office during holidays and special occasions.
Member of several charity committees.
Planned and executed large corporate events. And private parties hosting up to several hundred guests.
Assist Executive Assistant, provide relief for receptionists, organize monthly corporate gatherings, provide housing and transportation for visitors. Maintain petty cash.
Process expenses and accounts payable invoices.
APCO GRAPHICS, INC. Atlanta, GA 3//2012-2/2014
Executive Assistant/Receptionist- Support VP of Sales
Performs a variety of administrative duties, which may be complex and/or confidential.
Organize and prepare documents such as sales, sales close out, interior/exterior warranty and warranty close out documents.
Print daily, weekly, or monthly reports which include production work orders, prepayment reports, tracking and track e reports, map data, aegis utility checks, orders taken and end of the month reports by using databases of aegis and FileMaker.
Responsible for organizing and preparing purchase orders, interior/exterior back-log data base, issuing coupons, coupon entry, batching and tracking of coupons.
Assist sales representatives and customer service representatives in daily activities including interoffice mailings, FedEx and USPS shipments, scanning of documents, customer response forms, photocopies, interoffice communications, filing, and producing employee badges.
Coordinating breaks and overseeing duties such as, greeting and signing in visitors, keeping track of all memos, faxes, postage meter, petty cash, mail sorting, the use of outside couriers, filing work orders, lamenting, and upkeep of the mailroom.
Maintain receptionist area, operate Toshiba telephone system – 16 lines 125 extensions, screen calls, greet visitors and distribute visitor name tags. Maintain daily attendance log, conference room, calendar and schedule, arrange courier pick-ups, sort daily mail, date-stamp, sort and distribute in employee mailbox. Receive and distribute incoming faxes and as needed. Responsible for petty cash and postal stamp purchase and replenishment. Maintain filing and security cameras.
CHICKASAW NATION INDUSTRIES, INC. Atlanta, GA 1/11/2006-10/30/2007
Executive Administrative Assistant/Business Development Coordinator – Support Senior VP of Business
Development Office Manager
Performs a variety of administrative duties, which may be complex and/or confidential. Responsible for management duties.
Coordinate travel arrangements & bookings and reconcile travel expense reports.
Responsible for organizing/ordering catered lunch and business dinner meetings inside/outside the office environment, scheduling conference rooms. Refers or personally attend to visitors’ inquiries and actions.
Updates power point sales briefings, excel and marketing materials. Responsible for Accounts Payable.
Organize and prepare documents, such as letters, interoffice communications, confidential reports, memoranda, proposals and other corporate correspondence.
Coordinate administrative and logistical details associated with the day-to-day operations.
Provide training; prepare binders & booklets for various corporate departments.
Initiate, establish and coordinate business development team, client, and other meetings.
Assist Business Development Managers in all phases of solicitation, capture and reward of new businesses.
Maintain communication between the corporate business development team, operational executives, and program managers relevant to assigned business development initiatives and programs.
Initiate and coordinate the timely communication of requests, issues, complaints, problems and other action items.
Create and maintain filing system and sales opportunity database.
Make photocopies of correspondence, documents, and other printed materials.
Coordinator for office functions such as office parties, conferences, and appointments concerning the Atlanta office.
Order office supplies, responsible for Accounts payable, served as receptionist as needed.
Coordinate office functions such as office parties, conferences, and appointments concerning the office.
Spearhead office Change Committee and Diverse Committee.
Office Manager
CGI CONSULTING GROUP, Malvern, PA 8/2000-6/2001
Executive Administrative Assistant - Support CEO & CFO
Provide relief for Receptionist by answering multi-line phone system, greeted visitors and provide information.
Coordinate extensive meetings, transportation, catering/meals and conference rooms for various staff members daily.
Maintain daily calendar for CEO & CFO
Responsible for ordering office furniture/supplies.
Coordinate extensive travel arrangement, including interface with travel agent and preparation of detailed itinerary, trip file and expense reports.
Type various documents, memos, reports, letters and confidential legal contracts.
Maintain various filing systems and handwritten meeting notes.
Handled incoming/outgoing mail, faxes, copies, calculator, FedEx and UPS mailings.
JOHNSON & JOHNSON, Malvern, PA 8/1999 8/2000
Administrative Assistant – Support two Senior Directors, Research & Development Administration
Coordinate internal moves with Facilities and Information Technology departments for new and current employees.
Maintain daily calendar for Senior Directors and Managers.
Coordinate extensive meetings, transportation, catering/meals and conference rooms for various staff members daily.
Coordinate extensive travel arrangements, including interface with travel agent and preparation of detailed itinerary, expense reports and trip file.
Organize, maintain, and retrieve employee training and personnel records, job descriptions and absence reports. Type documents, memos, letters, PowerPoint presentations, and use of Excel Spreadsheet.
Responsible for ordering office furniture/supplies.
Maintain petty cash account.
Type and post itineraries for internal and external guests.
Post-weekly training information for R&D Administration department.
Record and track the use of audio/video equipment.
MARSHALL, DENNEHEY, WARNER, COLEMAN & GOGGIN, Norristown, PA
12/1998-8/1999
Receptionist, Legal Assistant
Answer multi-lines phone system, greet visitors and provide information.
Type legal correspondence, contracts, pleadings, letters, transcripts, forms, and attorney time sheets.
Reserved conference rooms on a daily/weekly basis.
Handled incoming/outgoing mail.
SCHNADER HARRISON SEGAL & LEWIS, Atlanta, GA 12/1993-11/1998
Receptionist, Legal Secretary/Accounting
Answer multi-line phone system, greeted visitors and provided information.
Expedited UPS and Federal Express mailings as well as utilized a number of courier services.
Type legal correspondence, contracts, pleadings, letters, transcripts, forms and attorney timesheets.
Reserved conference rooms on a daily/weekly basis.
Responsible for charitable contribution drives such as Secret Santa and The American Cancer Society.
Administrated accounts payable for Atlanta office, expense reports.
Handled incoming/outgoing mail.
EDUCATION:
N.C.C.T.S (aka C.A.T Pickering) Phoenixville, PA – Course of Study: Advance Office Practice
Godley Beacon College, Newark, DE - Course of Study: Executive Secretarial Program
Gwinnett Technical College, Lawrenceville, GA – Course of Study: Microsoft Office
REFERENCES PROVIDED UPON REQUEST
Contact this candidate