Administrative Assistant Security Escort

INGRID P HARRIS 505-***-**** * **** Carmelita Drive NE 0 Albuquerque, NM 87111 *********@*****.***

EX P E R IEN C E D A D MINIST R A T IVE P R O F E S S IONA L

Top-Performing professional with 25+ years of experience in progressive administrative roles in a variety of industries. Experience in handling both international and domestic travel, leading complex projects, and managing vendors. Excellent communication and interpersonal skills with a keen ability to lead others, and achieve organizational goals.

DOE ”Q” clearance

CAREER OVERVIEW

Security Escort - Banda Group International, LLC

3/7/23 - 1/17/25

An authorized person who ensures the prescribed measures are taken to prevent compromise of safeguards and security interests. Security Escorts are those authorized personnel who hold a DOE Q-Clearance and have been designated the responsibility of accompanying personnel who lack access authorization into the Y-12 Complex Protected Area (PA) and/or Limited Area (LA) to ensure adherence to the prescribed security measures. The Security Escort will be trained in the requirements of the Construction Escorting Program.

Responsibilities:

Protect Department of Energy and Corporate/Client facilities and property.

Direct collaboration with client to assess needs.

Escort non-cleared personnel into limited, protected and exclusion areas.

Direct interfacing with Client or Host Physical Security personnel.

Monitor and enforce safety and security policies.

Interface badging process, including training and briefings for government

facilities

Records Management/Information Analyst - Esphera Concepts, LLC

7/31/21 to 12/30/22

Helped with locating, sorting, categorizing, indexing, organizing, transition, and maintaining mixed electronic media and paper documents for determining record status, record series, and disposition against the appropriate record schedule of the multiple shared drives and current records inventory for the transfer to the NA-12 RAMS and eventual conversion to new NNSA records management system to include data entry and transfer. Assist with the transfer of electronic unclassified, OUO, and UCNI working documents and inactive records from multiple shared drives to a single shared drive to prepare for upload to an active Microsoft SharePoint collaboration page.

Moved to maintaining policy information where I dissemination different changes with policy management to NNSA program offices.

Claims Adjudication - ATA Government Services

1/21 to 5/22

Reviewed and researched claimants claims for their unemployment benefits. Sent correspondence to claimants for clarification and for decision making.

Administrative Assistant – Banda Group International August 2019 to October 23, 2020

Work directly for BGI as Senior Administrative Assistant to Director of Western Region and Business Development Director. Involved in day to day office procedures. Maintain/ update employee calendars and schedules. Prepare travel for off-site employees and review travel expenses. Maintain training schedules. Assist in editing/formatting documents and proposals. Creation of Standard Operating Procedure (SOP) for Field Service Office (FSO) and security procedures at various Lab sites. Create, edit quarterly newsletter the for Company. Assist in preparing documents and records for database.

Lead Administrative Assistant– Banda Group International May 2017 to August 2019

• Worked for Sandia Field Office, NNSA at Sandia National Laboratories as a Contractor. DOE “L” clearance.

• Review, screen, control, maintain records, and coordinate responses on incoming and outgoing correspondence

•Review documents for coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines

•Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies

•Plan and coordinate the mail functions for mail/parcel services (e.g., UPS, Fed Ex), and courier services, to include pick-up and drop off of mail and parcels, and distribution/physical delivery to all office individuals

•Manage office filing and record systems; and make changes to these systems to keep them current

•Document (scan/copy/file) and track the organization's action items and incoming/outgoing correspondence through the SFO's eDoc system

•Provide support in responding to or preparing for internal or external audits

Prepare travel authorizations and vouchers

•Make travel arrangements (i.e., air, car rental, hotel, etc.)

•Set up conference rooms for specialized meetings and video-teleconferences

•Assist in the preparation and tracking of SNL Site Service requests

•Assist in the coordination of moves and phone services

•Enter employee time and attendance into the automated payroll system (currently ATAAPS) and includes verification of non-standard entries

•Assist in managing the office supplies inventory by preparing weekly supply orders and/or special orders

•Maintain GSA vehicle logs and schedule vehicle maintenance as required

•Assist with tracking of various Memorandum of Understanding (MOU)/Memorandum of Agreement (MOA), and

•Assist with Delegations of Authority and Designations

Other administrative duties as assigned

Administrative Assistant III – Chenega Integrated Security Solutions October 2015 – May 22, 2017

Performs and has responsibility for analytical and administrative support functions at either the branch/ division level within the Air Force Research Laboratory (AFRL). Plans and coordinates meetings, conference and employee functions. Interacts with departments both internally and externally to help resolve problems. Prepares and reviews correspondence and documents for review and processing. Manages time and attendance record keeping systems and provides inputs for official travel requests.

Essential Duties and Responsibilities:

· Provide administrative support to branch and sections.

· JOCAS Timesheets (works with branch financials, tracking people to programs)

· Assists branch with all TDY Travel Orders, vouchers and conferences as required

· Assist the RDLT Branch Chief, Section Chiefs, PMI and PMs by providing presentations, meetings, documents,

& correspondence support

· Provide any other administrative support to RDLE & RDL front office as required

· Records Management – Ensure the Branch’s files are all uploaded to EBS and any other information as directed

by the Division FARM

· STINFO Liaison for the RDLE Branch- Will ensure that all technical reports are reviewed, edited as appropriate

and monitored throughout the entire STINFO process.

· Classified Tracking of all out-going and incoming documents

· Primary Branch R&D Case Files Manager – oversee all aspects of R&D Case Files in RDLE (training, performing

Branch inspections, reviews for any errors, tracking, keeping up the metrics, inputting into Clarity and ensuring

Final Reports and other documentation is electronically filed).

Administrative Assistant - LMATA GOVERNMENT SERVICES January - Oct 16, 2015

Process PA requests, foreign visits. Track and maintain database for all government contracts on base. Scheduled meetings and maintained Manager’s calendar.

Administrative Assistant - Leidos Corporation

October 2012-January 2015

•Directly manage a variety of administrative functions within a fast-paced environment which includes coordinating both domestic and international travel, preparing expense reports (tuition reimbursements, mileage, travel reimbursements), and various purchasing-related tasks

•Enter requisitions for subcontracts and both direct and indirect materials in addition to overseeing supply inventory within the office and electronics lab

•Oversee the scheduling of conference rooms using Microsoft Outlook, perform various tasks using Workday, manage records, and act as a backup receptionist as needed

Various Contract Roles - SELF-EMPLOYED

February 2008-0ctober 2012

Held various roles:

•Administrative Assistant: Honeywell, TriCore Laboratories, PNM,

SAIC (Leidos)

•Appeals Coordinator: Value Options

•Assistant to Copy Editor: Bell Group

Records Administrator - Ktech Corporation

May 2006-January 2008

•Performed a variety functions including maintaining the machine shop job log, handling all initial job set-up, identifying job specifications, and overseeing resource allocation

•Tracked purchasing records, performed monthly reconciliation, requested quotes from vendors, and performed several bookkeeping-related tasks including job hour accounting, time sheet verification, and metrics generation

Member Service Administrator - ASSOCIATED BUILDERS & CONTRACTORS

August 2005-December 2005

•Coordinated all construction apprentice programs which included managing records, addressing inquiries, and serving as a point of contact with state agencies that provided funding for the program

•Coded invoices, reconciled credit card statements, processed deposits for two non-profit accounts, and assisted with special events as needed

ADDITIONAL PROFESSIONAL EXPERIENCE

Administrative Assistant/Receptionist, Sandia Resort and Casino, Albuquerque NM

Administrative Assistant to Department Chair, New York University, New York NY

SKILLS

Technical Skills Include: Microsoft Office 365, Microsoft Outlook, and Costpoint Database and Accounting, DTS Travel database

EDUCATION

High School Diploma, Rancocas Valley Regional High School – Mt. Holly NJ

Lincoln Technical Institute, Pennsauken NJ

Contact this candidate