Project Management Medical Center

Michael G.[Mike ] Weilbacher Sr.

Westlake Village, Ca

913-***-**** / *******@*****.***

Senior Project Manager

Experience

40+ Years Project Management / Executive Leadership

** ***** ********re Experience

oExperienced in Project Management in clinical and healthcare settings.

10+ Years Cerner®

10+ Years Epic

Project Methodologies Mastered: MethodM®, Agile, Waterfall, Primavera P6, Hybrid

Customers Served - EHR Program/Project Management

Kaiser Permanente (All Regions)

Northwestern Memorial Hospital

City of Hope Medical Center

Northside Hospital Atlanta

Marshall Medical Center

UMass Memorial Medical Center

Dignity Health

Boston South Shore Medical Center

Essentia Health

University of Michigan Hospital

Program/Project Management

Program and Project Management

PM Methodologies: MethodM®, Agile, Waterfall, Primavera P6

Contract Negotiations – RFP development

Vendor Management / Selection

Contract Negotiaitons

MRA / MRIA’s

Leader of Technical Dress Rehearsals

Project Management / Implementations

Acute, Ambulatory, Emergency

Enterprise Revenue Cycle

Emergency Department

Cardiology

Pharmacy

Laboratory

Radiology / Imaging

CPOE

Surgery

Barcode Meds Admin

Interfaces

Oncology

Post Merger Integration

Technology Strategy/Application Rationalization (“As Is / To Be”)

Business Process Development

System Selection

Dashboard Status Reports

Financial Forecasting / Capital Planning

Resource Management / Budget Management

Domain Strategy

Code Upgrades

Departmental Assessment

Scope Management

Requirements Gathering

Project Execution & Task Management

Project Issue Identification & Resolution

Risk Management and Mitigation

Process Improvement / Optimization

Organization Change Management

Hands-On Consulting Skills

Seasoned Healthcare IT and Executive Manager, innovative and influential Business Professional with extensive experience developing and implementing information technology solutions in global healthcare environments. Possesses a unique combination of technical, clinical, and leadership experience, with a keen understanding of management methodologies, clinical processes, and how to leverage EMR technology to advance customer projects and meet healthcare organizations’ clinical and business goals. Superior Project Management experience that allows him to master the project lifecycle in healthcare related implementations using multiple clinical software vendors. Proven track record, and demonstrated experience in clinical operations, and implementation project management, including process improvement, activation planning, and systems integration.

Proven track record creating and executing programs and initiatives that enhance operational efficiencies, developing and overseeing teams, and managing projects from initial planning to final delivery while maintaining budgets up to $300M USD and schedules.

Known for computer proficiency, business acumen, analytical thinking, decision making, innovation, and collaborative approach with teams and customers.

Consistently exceeds expectations by focusing on the development of people, processes and tools, with an emphasis on customer satisfaction

High integrity advisor who deals with obstacles in a calm and honest manner to achieve the best results possible.

Delivering Results: “Hands-On” Project Management Services

Project Manager with extensive experience in a wide range of Cerner Millennium® and EPIC projects and implementations. Skilled at leading Health Systems and teams to a higher level of project delivery including project management offices, governance, methodologies, quality testing, training, mentoring, coaching, assessments, managing remote teams and quality reviews. Recognized for strategic thinking, implementation abilities, and innovation while handling tough assignments and providing quality results.

Project Charter and Kick-off:

Drafted and worked with a variety of teams to create, build stakeholder support, and finalize project charters including identification of key resources, project organizational structure, roles and responsibilities (RACI), project objective and scope, risk assessment, assumptions, technical and hardware requirements, and high-level timeline.

Coaching and training of other project managers, building PMO’s, and the oversight of key organizational projects.

Project Planning and Estimating:

Created timelines, resource plans and detailed schedules.

Developed budgets and budget/cost projections for multi-year projects.

Wrote Requests for Proposals

Facilitated vendor selection with key stakeholders.

Reviewed contracts and led contract negotiations.

Developed key project documentation including proposals, scope documents, schedule management plan, communication plan, quality management plan, resource management plan, risk management plan, change management plan, training plans, and forms for Impact Analysis, Build, Test, Go-Live and Turnover to Support Phase Gates

Project Management: Execution:

Developed project governance plans, reporting tools and team orientation materials.

Managed schedules and budgets

Conducted weekly project meetings with hospital and Physicians medical group project teams.

Met with corporate Sr. Directors and the C-Suite Leadership on a weekly basis for dashboard reviews and to present hospital status.

Presented monthly updates to Executive Team in Hospital Steering Committee and Investment Planning Council meetings.

Collaborated with technical resources and managed completion of the technical plans, hardware assessments and wireless assessments.

Facilitated impact analysis, coordinated with team members to get Current and Future State Analysis documented and signed off by the hospital

Worked hand in hand with clinical standards team roll out standards documentation, workflow “Start/Stop/Continue” training and followed up with sites to make sure workflow was localized prior to integrated testing.

Collaborated with hospital teams to develop test scripts.

Verified that build audits are completed in a timely manner for testing.

Tracked purchase orders and shipping of equipment,

Documented and encouraged teams to document risks, issues, and managed change requests

Leadership for Implementation and Adoption of Acute, Ambulatory, Revenue Cycle, and Departmental Solutions:

Cerner® components: PowerChart® Acute, PowerChart Ambulatory™, FirstNet™, Clinical Documentation, PowerOrders®, PowerPlans™, PathNet®, RadNet®, PharmNet®, SurgiNet®, LabNet®, Enterprise Registration and Scheduling, and Revenue Cycle Solutions

EPIC components: Beaker Specialist, Beacon, Cupid, Grand Central

Domain Strategy, RHO, and Application Service Level Agreements:

Assessed gaps in current domain portfolio.

Prepared strategic plans, policies, and risk mitigation

Delivered key steps for optimization in line with organization values and strategy

Evaluated and identified goals, KPIs and metrics to support organization objectives.

Pre-Conversion Readiness and Post-Conversion Assessments:

Developed schedule for corporate teams to lead Pre-Conversion Readiness Assessments (PCRAs)

Assisted in formulating questions based on previous go-live experiences.

Participated in Action Plan reviews.

Leads Technical Dress Rehearsals

Monitored for completion of Action Plans and facilitated getting executive sign-off prior to Go-Live Phase Gates

Training: Planning and Execution:

Developed training strategies, plans and schedules.

Monitored results of pre-training assessments and modified enrollments accordingly

Conducted train the trainer sessions and end user sessions.

Ensured that departmental leaders committed their staff to completion of training prior to go-live.

Tracked number of users planned to be trained, users enrolled, and actual training conducted, and percentages of evaluations passed, presented leadership with results, and obtained sponsor sign-off on readiness for go-live.

Go-Live Planning and Execution:

Created Go-Live schedules.

Confirmed that facilities were booked and equipped.

Assisted corporate and hospital management determine staffing plans, communicated staffing plans.

Managed command centers and facilitated daily progress meetings at shift change.

Verified that go-live incidents were logged and resolved in a timely manner.

Reported status to hospital and corporate executives on a daily basis.

Project Closure and Post Implementation Review:

Verified project readiness to turn over to support, documented all open items at time of turnover along with expected plan and timeline for resolution.

Conducted lessons learned, documented potential action items for management review, tracked action items and presented findings back to core teams.

Scheduled post implementation reviews with sites and verified findings were documented for hospital and corporate management review.

Produced project closing report.

Sustaining Operations:

Developed and monitored support service levels.

Streamlined processes to increase service level and lower support costs.

Have worked at the CIO level, created, and managed budgets, and responsible for some hospital operational departments in addition to IT.

Analysis and Design:

Conducted Joint Application Development (JAD) sessions and brainstorming sessions.

Produced requirement and design documents.

Delivering Results - EHR Program/Project Management

Bernstein-Schwartz & Seeger (1 year 6 months) March 2023 – Current, Chief Operations Officer.

Kaiser Permanente, Oakland, California (3 Years, 9 Months) May 2019-March 2023

Senior Program Manager:

Provided Management and oversight of 30 projects entailing different Cerner & Epic Modules

oCERNER & EPIC-Multiple modules and interfacing to COTS

Beaker implementations and updates

CCV

MRT

Technical Dress Rehearsals

oRadiology/Cardiology

oImaging -Lab

oNutrition

oPACS

oData Archiving, Data Mapping, and Data Migration

oNew product development

oFacilities Management

oPCI

oPackage applications

oStrong use of MS Suite of products to include:

MS PROJECT

OneNote

Teams

Excel

PowerPoint

Work

Essentia Health, Duluth, Minnesota (9 Months) April 2011 – January 2012

Senior Project Manager:

Provided project management and oversight for the delivery of legacy data to be converted from CERNER Millennium Hospital software to EPIC Hospital Software and EPIC Interfaces. EPIC Modules included: ADT (Inpatient and Outpatient Admission-Discharge-Transfer Application), Anesthesia, EpicCare, Ambulatory, OpTime, Ambulatory, ASAP, Prelude, EpicCare Inpatient, Beaker with emphasis on CCV and MRT, Radiant, HIM, Cadence, Resolute, Identity, My Chart, Stork, Willow Inpatient Interfaces

Converted data includes: MPI, Allergies, General Lab, Encounters with emphasis on machine integration, Immunizations, Pathology, Problems, ROI, Radiology, Procedures, Scanned Documents, Blood Bank

Data Conversion and Archiving of historical information consisting of both inpatient and clinical data.

Lead the Technical Dress Rehearsals for Epic

Duties included the management of daily Scrum meetings with clinical, hospital, and 3rd party vendor personnel.

QA Manager for EPIC Implementation

Prepared management reports in VISIO, MS Project and Excel

Experience in mobile device deployments

Set up testing environments for data conversion User Acceptance Testing across all hospital and clinical departments.

Successfully completed data conversion and HL7 Interfaces in 3 months to bring the project back on track for June go-live.

CMS-SharePoint

Change Management control

University of Michigan Hospital, Ann Arbor, Michigan (1 Year) February 1999- February 2000

Senior Level Program Manager:

Managed cross functional group of 35 resources including System Analyst, Developers, Technical Architects, Third Party Vendors and end user staff at the Director level and above. Ensured development projects completed successfully on time and within budget.

Managed the Implementation of Cerner Millennium Clinical Information Systems (CIS), Business Information Systems (BIS) and Radiation Oncology (RADONC) for the Y2K remediation. Completed projects include Information Technology/ES Project Management Office, Y2K Application and Infrastructure Project, $30 Million Project

Healthcare IT / Leadership Foundation

MedLoan Finance, Inc., Overland Park, KS (3 Years, 8 months) August 2014 – April 2019

Managing Partner, Healthcare Consulting

Built and managed 2 new silos of business revenue- healthcare IT consulting and Healthcare Finance.

Managed the P&L for all efforts, built client relationships with owners and C-Level partners. Implemented INFOSEC for all clients with HIPAA requirements and SOX. Thru PMBOK implemented Release management and QA process for all clients.

Implemented 4 cradle to grave Cerner projects.

Implemented 6 cradle to grave Epic project,.5 were Beaker projects with emphasis on CCV and MRT

Experience in EPIC Beaker Technical Dress Rehearsals

Experience in end user device deployment (printers, mobile device)

Rover mobile device deployments

Managed big data migration and archive for HIE within the EMR projects.

Grew hospital silo from 0 to 467M in sales.

Grew IT Consulting practice from 0 to 12M USD.

Additional work at Med Loan as an ATE/ Dress Rehearsal Specialist below.

Northwestern Memorial Hospital, Chicago, Illinois (2 Months)

Senior Project Manager:

Served as the ATE specialist for Radiant and Beaker for the EPIC GO-LIVE

Technical Dress Rehearsals

Northside Hospital Atlanta, Atlanta, Georgia (2 Months)

Senior Project Manager:

Served as the ATE specialist for RadNet for the GO-LIVE

City of Hope Medical Center, Duarte, California (2 Months)

Program Manager:

Served as the ATE specialist for BEAKER CP and AP implementation.

Technical Dress Rehearsal

Marshall Medical Center, Placerville, California (2 Months)

Project Manager:

Served as Grand Central for Epic ATE support.

UMass Memorial Medical Center, Massachusetts (2 Months)

Project Manager:

Served as EPIC Grand Central AND Beaker ATE support

Technical Dress Rehearsal

Dignity Health, San Francisco, California (2 Months)

Project Manager:

Served as EPIC Grand Central AND Beaker ATE support.

Technical Dress Rehearsal

Boston South Shore Medical Center, Massachusetts (2 Months)

Project Manager:

Served as EPIC Beaker ATE support.

Technical Dress Rehearsal

U.S. Environmental Protection Agency, Washington, D.C. (1 Year, 1 Month) July 2013 – August 2014

Primavera P6 Web Deployment Program: As the P6 Subject Matter Expert for Region 7 and for the US EPA, managed the following:

Established relationships with customers and utilize Primavera to create project schedule work breakdown structures, milestones, goals and activities. Conducted user interviews to collect data and determine whether the reports should include data, text, graphics or a combination of each.

Extracted information from various EPA databases using it to analyze and compare data so that an orderly transition to Primavera P6 can occur for EPA in responding to requests concerning hazardous waste and superfund site activities.

Analyzed hard copy documents, electronic documents, and other databases to identify data to include in the Primavera system in the most efficient manner possible. EPA will provide access to such data sources.

CenturyLink Telecommunications, Monroe, Louisiana (9 Months) September 2012 – June 2013

PCI Project Manager:

Managed the 2013 PCI GAP project to achieve CenturyLink PCI compliance for a September 2013 Audit. This was a 6.5M dollar effort broken down over 4 projects and 30+ applications and involved a 2.4 Billion dollar revenue stream for the company.

Managed the day to day effort, budget, scope using MS project, SAP, EZWARP. Held weekly team meetings, POC for contracts with 3rd party vendors (RSA/SAVVIS) CMS- SharePoint.

Built the DW for the new DC in Chicago combining the Cloud with all DC’s through the US for Data Analytics

Provided QA over site for this project

WAN CISCO network

Change Management control

Kansas City Power & Light, Kansas City, Missouri (6 Months) July 2012 – September 2012

Itanium Infrastructure Project Manager:

Managed the Infrastructure move from IBM RISC servers to HP ITANIUM Servers for the CIS PLUS system.

Built out the following environments: CISDEV, CISSYS, CISPST, CISPRD, CISREG and CIS TRN. This system comprised both Batch and Online Services. Using SOA technology migrating approximately 140 interfaces thru the Batch process and 100 interfaces thru the online process. This project consisted of COBOL, NATURAL, JAVA, MQ Series etc.

IT Solutions/Bank of America, Charlotte, North Carolina (1 Year, 5 Months) November 2009 – April 2011

Technical Project Manager:

Provided project management and oversight on the delivery of complex business solutions in a geographically dispersed matrix organization, superior organizational skills and the ability to coordinate across multiple support partners. Responsibilities Included but not limited to:

Managed cross functional, virtual project teams employing standard project management discipline and processes in delivering the right technology solution to the internal business partner on time and within budget.

Managed the Data Archiving of merged data using SAP(HANA). Deployed the appropriate technology solution to meet the business requirements

Managed the design/build and deployment of the new BI/DW for the Countrywide/Meryl Lynch Merger with Bank of America.

Pacific Controls Pilot: Managed the pilot project for Bank of America’s GREEN space initiative.

This project consisted of the bank’s new office complex and their Corporate Center. These buildings are located in Charlotte, N.C. The project entailed the installation of wireless devices and servers to measure carbon footprint, air quality, electrical efficiency and overall building quality. This data was recorded and mined by Pacific Controls with daily, weekly, monthly reports.

The users of the building will be able to see their contributions via digital signage devices and CISCO display phones.

Once the pilot is completed and positive results are recorded, this product will be pushed out to our 300 plus administration buildings and over 2000 retail banking centers.

HR DataMart: Managed the data migration and data center move of the Merrill Lynch ERP HR platforms to the Bank of America Data centers.

These databases included Financial, Payroll, HR, Tax, GL, Budget, Investments for the Merrill Lynch employees. Furthermore, it included the merger and data migration for all Bank of America employees from Fidelity to Hewitt HR services.

Extracurricular work activities included teaching PMP refresher course work for TPM’s.

QA PM for both implementations

Tools used – MS OFFICE SUITE of Products, MS PROJECT, Clarity, SharePoint, Nexus, JIRA, CISCO

IT Solutions/Innovative Merchant Solutions, An Intuit Company, Los Angeles, California (1 year, 5 Months) June 2008 – November 2009

Senior Program Manager for Growth and Data Center:

Responsible for Data Center build and move, growth programs to the IMS suite of business which included ORACLE FINANCIALS and ERP applications. Program size 20M USD. Daily duties included Program Execution, Planning & Tracking, Risk Management and Problem Solving, Prioritization Communication and Coordination.

Programs were managed using Agile-SCRUM methodologies via daily Sprint meetings. Tools used were VISIO, SharePoint, and MS Project Server Responsible for IT Corporate office move.

Moved an office of 500+ IT personnel to a new facility. This included office tools, PC, telephony, personnel, software and data migration.

Results of the project were a success, testing new systems were at 98% on move dates.

ERP modules used - GL, AR, HR, Budget

Designed /built/deployed the DW/Data Archiving for PCI compliance

Technology used - CISCO network, GENESYS Telephony System

First City Service, Leavenworth, Kansas (1 Year, 5 Months) December 2006 – May 2008

Chief Operating Officer / Vice President IT:

Responsible for operations of fuel supply/delivery business.

Managed IT, ERP - HR, AR/AP, and Supply Chain. Integrated 3rd party software consisting of CRM, ERP, and Financials.

Advised senior management with development of business plan, methodologies, and objectives. Developed new processes for operational functionality for the above departments.

Tools utilized were MS Project, Visio, and MS Office Suite of products.

A.G. Edwards, St. Louis, Missouri (1 Year, 2 Months) September 2004 – November 2006

Program Manager, Branch Application System and Technology, Architecture and Engineering Departments:

Developed the Restricted Stock System for this firm to include Financial and Tax.

Managed cross functional group of 15 resources including System Analyst, Developers, Technical Architects, Third Party Vendors and end user staff at the Director level and above. Managed budget and delivery on 3 enterprise wide endeavors.

Project size ranged from 20,000 to over 1M USD.

Managed the QA for software implementation.

Technologies included offsite data storage/Data Center, Data Archiving using Content Central, integration of CRM products with our data, upgrades to existing development programs, research and implementation of a strategic solution for SOA environment. Manage standardized development processes for the programs, i.e. Rational Unified Process (RUP) and AGILE-SCRUM.

CMS-Documentum.

Created the BI/DW for analysis of this new data stream

US Army - Rapid Equipping Force (REF), Washington, D.C. (6 months) February 2004 – September 2004

Program Manager for Tactical UAV and Wireless Communications:

Managed for Classified Microwave, 802.xx communication and in theater as Security, Science and Technology Officer REF. Responsible for 18+ resources including System Analyst, Electrical Engineers.

Third Party Vendors, soldiers and end user staff at the Director (Rank of COL.) level and above. Program size was over 13M USD. Projects included managing the Integration of the NS Microwave security for down range personnel and Chief trainer for Tactical Mini UAV.

CMS-Documentum

ERP modules used Supply Chain

Educational Background

Degree: Computer Science / Programming

Bryan Institute - Wichita, Kansas

Project Management Tools: MS Project, MethodM®, MS Office Products, Primavera P6

Certifications: PMI Coursework, MS Project, Primavera P6

MS Office Suite: Word, Excel, Visio, PowerPoint

Google Suite: Google Doc, Google Sheets, etc.

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