Accounting Specialist Accounts Payable
Resume:
Belinda Silva
Chesterfield, VA 23832
Email: **********@******.***
Strengths: Dependable, Self motivative, Detail orientated, Organized, Ability to work well under pressure and in a fast-paced professional environment, A multi-tasker with excellent critical thinking skills, Can be a leader and a team player, Flexible, Efficient and computer literate.
Professional Experience
Barnes & Diehl
Richmond, VA Jan 2023 to Feb 2025
Bookkeeper- Post daily credit card and cash payments to both the Operating and Trust accounts; post and hand delivered cash deposits to the bank; Maintained a list and posted recurring credit card payments; Worked closely with firm accountant; Post checks from a third banking account to client matters and payment of other office expenses; Processed check request from legal assistants; Ran checks to pay incoming invoices for client costs as well as for attorney CLE’s, bar due, notary, and travel reimbursement; Maintain accounting files and Fee Agreement contracts; Process journal entries; Prepared reports for client exhibits, Assisting clients with billing issues.
Monthly I was responsible for running and sorting attorney worksheets for billing; Billing the clients; Taking funds from the clients trust account and applying toward their bill; Printed confidential reports for the President. Annually, I was responsible for updating new attorney billing rates and yearly closing. Nightly I would run a excel spread sheet showing monthly and year to date receipts for both the operating and trust accounts for the President, Administrator and Original Partner.
Great Minds
Richmond, VA Feb 2022 to Aug 2022
Cash Applications Specialist-Post daily payments from various sources including Lockbox, ACH, PayPal and Cash Wallet; Research customer’s duplicate payments; Contact banks for additional information on payment and assist the AR Department to ensure proper payment application.
Oct 2020 to Feb 2022
Accounts Payable Clerk- Monitor the Accounts Payables inbox; Communicate with different departments to secure approvals were obtained from the correct individual based on the dollar amounts; Keying invoices ensuring that they have the correct GL codes; Answering payment inquiries; Prepare and distribute weekly spreadsheets that capture which vendors are on hold; Creating files and uploading weekly ACH payments; Processing weekly wires and worked on special projects as needed.
TerraForge Communities, Inc.
Richmond, VA May 2016 to March 2020
Accounting Assistant- Responsibilities were all A/P and A/R duties including entering invoices; Preparing and posting deposits and wires; Transfer funds; print checks; Reconcile bank and credit card statements and making journal entries using QuickBooks for ten business entities; Updated and distributed a weekly sales report for both inhouse and builder usage; Monitored home closings to ensure that the HOA fees were paid; Settled accounting disputes; Communicated with Chesterfield County and other vendors to resolve tax and utilities issues; Kept insurance certificates current for yearly audits. Maintained W-9 and 1099 files; among other company excel files; I prepared and notarized Lien Waivers for contractors; I opened the office daily; Opened and reviewed the incoming mail; Researched and ordered office and other supplies. Assisted the office team on different projects including company/industry events.
Parallon
Richmond, VA Sept 2014 to May 2016
Accounts Payable Specialist – I was responsible for matching vouchers to purchase orders and processing the purchase orders for payment using the WKDISC program. If the voucher did not match the purchase order, I would determine if it was a pricing or quantity issue and suspend the voucher and contact the facility manager. I prepared a weekly spreadsheet of all vouchers that were suspended to monitor them to ensure that the issues are being addressed in a reasonable amount of time; Daily I would go online to pull invoices from certain vendors and key these invoices by hand. I had to make sure that all credit memos are processed weekly. Worked a weekly spreadsheet of all outstanding purchase orders, calling vendors for invoices for payment. Used a discount spread sheet daily, to ensure that I have received all invoices and they are processed correctly to receive the discount. Responsible for eight locations and perform these duties daily for each location.
Diversity Training & Support
Richmond, VA Feb 2013 to Aug 2014
Accounting Specialist – Responsibilities included all accounts payable and receivable duties for five companies under Diversity including billing and journal entries; Reconciled and disbursed petty cash for clients and four of Diversity’s programs monthly; Reconciled bank, gas, and credit card statements monthly. Monitored the monthly food and supply budgets; Created a weekly bank report which lists all bank transactions from the previous week; Processed payroll for two different companies weekly. I was responsible for ordering office supplies and contacting service companies when an issue arises concerning the utilities or computer problems. Assisted their tax accountants with month end/year end projects. I also supervise two employees.
McGuireWoods
Richmond, VA Sept 2008 to Feb 2013
Accounts Payable Specialist – My first responsibilities were to process Vendor Vouchers which were used to pay vendors for client related expenses; I would have to verify that the information on the invoices was correct and the funds came from the correct budgets; Maked sure that each voucher had the correct approval prior to entering them into the system; My responsibilities broadened and I soon began processing foreign currency transactions; Trained new employees on the Vendor Voucher process; I then advanced to SmartForms which is their process for reimbursing the attorneys for the travel and business expenses; In 2012 the company began using the Chrome River system and I quickly became the go to person; training secretaries on the new system while still processing over 350 requests per week and meeting the month end deadlines.
Main Street Homes
Richmond, VA Sept 2006 to Sept 2008
Accounts Payable Specialist- I was responsible for all Main Street’s payables including reconciling vendor statements; Researched and resolved issues regarding vendor invoices; Bridging the gap between Main Street Homes and their vendors; Assisted the CFO with journal entries when needed; Maintained two different computer systems during their transition from one system to another; Was made responsible for the payables and receivables for one of their 10 LLC’s.
Corporate Care Works
Jacksonville, FL Oct 2001 – May 2002
Accounting Specialist – Responsibilities included; Maintaining the accounts payable and receivable systems including collections and vendor relations; Processed payroll bi-weekly; Maintained personnel records; Managed cash disbursements; Reconciled bank statements and prepared financial reports after the quarterly closings.
EDUCATION
I received my AA degree from Florida Community College at Jacksonville in May 2005. Collaborated closely with accountants and CFOs throughout my career. I am a certified Bookkeeper and certified to teach in Chesterfield County Public Schools.
COMPUTER SKILLS
Quick Books, Quicken, Elite Enterprise, Microsoft Outlook and Word, Excel, Windows, Word Perfect, ChromeRiver, Sales Force and Intacct.
References available upon request.
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