Office Manager Administrative Assistant

Bridget Plaisance

Experienced Office Manager Seeking

Administrative Assistant Role

*************.**@*****.***

504-***-****

Work Experience

Office Manager Administrative

Greer Equipment Inc

September 2005 - September 2024

Managed daily office operations, including scheduling appointments, coordinating meetings, and handling correspondence Maintained confidential employee records, ensuring compliance with privacy regulations Prepared reports on office expenses for senior management review Developed standardized procedures for administrative tasks such as travel arrangements, expense reporting, and meeting coordination Coordinated logistics for company events, including venue selection, catering arrangements, and guest accommodations Performed daily financial transactions, including accounts payable and receivable, ensuring accuracy and timeliness Maintained organized filing system for invoices, receipts, and other financial documents Processed employee expense reports, verifying accuracy of information and adherence to company policies Assisted in the annual audit process by providing necessary documentation and support Utilized accounting software systems e.g., QuickBooks to record financial transactions accurately Generated aging reports for outstanding customer invoices, facilitating timely collections efforts Assisted with payroll processing tasks such as calculating hours worked and preparing paychecks or direct deposits Responded promptly to billing or payment issues Maintained confidentiality of sensitive financial information at all times Audited expense reports submitted by employees for compliance with company policies Verified accuracy of sales invoices and processed customer payments accordingly Managed petty cash fund, ensuring proper documentation for all disbursements Provided administrative support to the finance department as needed e.g., filing, data entry Collaborated with external vendors or suppliers regarding billing inquiries or payment discrepancies Served as a backup for other accounting team members during periods of high workload or absence Office Manager

David Millaud

March 1997 - August 2005

Managed an Oral and Maxiofacial Surgeons office. Scheduled and submitted claim forms to insurance companies for payment Managed daily office operations, including scheduling appointments, coordinating meetings, and handling correspondence Oversaw inventory management, ensuring adequate supply levels while minimizing waste and reducing costs. Coordinated office moves and renovations, successfully minimizing downtime and disruptions to workflow Maintained confidential employee records, ensuring compliance with privacy regulations Assisted in the recruitment process by screening resumes, conducting initial interviews, and coordinating candidate assessments Prepared reports on office expenses, budget variances, and operational performance for senior management review Provided training to new employees on company policies procedures as well as proper use of office equipment software tools Managed relationships with external stakeholders such as clients, suppliers vendors, contractors subcontractors in a professional manner Led a team of administrative staff members in achieving departmental goals through effective delegation of tasks

Human Resources Manager

Avondale Shipyard

January 1994 - May 1997

Implemented procedures to ensure compliance with legal requirements and company standards Managed full-cycle recruitment process including sourcing, screening, interviewing, and onboarding of new employees Maintained accurate employee records in compliance with state and federal regulations Kept employee based information and submitted daily payroll with footage amount completed daily to main office. Education

Archbishop Chapelle High School

High School Graduated

January 1980

High School Graduated

Skills

Coordinating Meetings Legal Requirements Facilitating Scheduling Appointments Office Operations Reducing Costs QuickBooks Company Policies Handling Correspondence Business Performance Management Travel Arrangements Recruitment Process Ensure Compliance Accounting Software Screening Resumes