Accounts Payable Project Coordinator
Resume:
TONYA M. ROGERS
*** *** ****** ***** ****: *** – 801 – 2171
Hollister, CA 95023 Email: **************@*****.*** CORE COMPETENCIES
• Extensive experience managing multiple competing priorities and tasks under tight deadlines.
• Possesses full life cycle project management experience (plan, implement, direct, and complete projects within required time frames to meet complete satisfaction).
• Ability to direct, lead, negotiate, and act as a liaison between multidisciplinary teams, including administration management experience.
• Proven ability to work independently with little or no direction and maintain a high level of confidentiality.
SUMMARY OF QUALIFICATIONS & SKILLS
• Proposal/Contract Development
• Project Control Management
• Sales/Product Presentations
• Excellent Written & Oral Communication Skills
• Accounts Payable/Receivable and Deposits
• Payroll Management
• Purchase Order Management
• Procedure/Systems Development
PROFESSIONAL EXPERIENCE
August 2021 to July 2024 – Pacific Neon Co. Sacramento, CA Project Coordinator/Payroll/Accounts Payable
• Direct/daily support and interaction with the owners, superintendents, subcontractors, and customers.
• Typed and composed business correspondence, memorandums, and notices.
• Processing of all ITBs, requests for estimates, contracts, change orders, RFQ’s, shop drawings, submittals, close-out documentation, purchase orders, pre-lien information, insurance, W-9’s, and end-of-project billings.
• Regular interaction with contractors, users, consultants, and vendors.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
• Weekly processing of company account payables for subcontractors, vendors, and owners.
• Creation and maintenance of all project files including contract files, Schedules, photos, and Accounting.
• Secure and maintain Landlord approval letters and design, code checks, field checks, and Permits.
• Complete project management from code checks, customer/landlord approval, field checks, permitting, shop orders, scheduling, shipping, installation, and final billings.
• Secure, award, and track all shipments from crating and loading to delivering to the final location.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change Orders.
February 2017 to July 2021 – Broward Builders, Inc. Woodland, CA Project Coordinator/Payroll/Accounts Payable
• Direct/daily support and interaction with the owners, superintendents, subcontractors, and customers.
• Answered the phone in a friendly professional manner, routing faxes and mail to the appropriate people.
• Typed and composed business correspondence, memorandums, and notices.
• Processing of all ITBs, requests for estimates, contracts, change orders, RFI’s, shop drawings, submittals, close-out documentation, purchase orders, pre-lien information, insurance, W-9’s, and end-of-project billings.
• Regular interaction with contractors, users, consultants, and vendors.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
• Weekly processing of company account payables for both subcontractors and vendors.
• Creation and maintenance of all project files including contract files, aerial photos, O & M Manuals, and Accounting.
• Processed weekly payroll including certified payroll deductions, certified payroll reports, printing, and distribution.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
July 2015 to February 2017 - SSW Construction Corporation Folsom, CA Project Coordinator/Marketing/Safety Coordinator
• Direct/daily support and interaction with the owners, superintendents, subcontractors, and customers.
• Answered the phone in a friendly professional manner, routing faxes and mail to the appropriate people.
• Typed and composed business correspondence, memorandums, and notices.
• Processing of all ITB’s, requests for estimates, contracts, change orders, RFI’s, shop drawings, submittals, close-out documentation, purchase orders, pre-lien information, insurance, W-9’s, and end-of-project billings.
• Regular interaction with contractors, users, consultants, and vendors.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
• Designed, created, and maintained the company’s website as well as all marketing material for the commercial construction as well as the maintenance side of the company.
• Helped create and maintain the project coordinator's process and procedure for both Starbucks and all commercial construction projects.
• Designed, created, and maintained the company’s Cal OSHA safety binder for field personnel. February, 2014 to November, 2014 - A-1 Advantage Asphalt, Inc. Sacramento, CA Project Assistant/Administration
• Direct/daily support and interaction with the Owners, Superintendents, Subcontractors and Customers.
• Answered the phone in a friendly professional manner, routing faxes and mail to the appropriate people.
• Helped develop and implement a new project tracking system, pre-inspection form, and procedures.
• Typed and composed business correspondence, memorandums, and notices.
• Processing of all ITB’s, requests for estimates, contracts, change orders, purchase orders, pre-lien information, insurance, W-9’s and end-of-project billings.
• Creation and maintenance of all project files including work orders, photos, and archiving.
• Dailey processing of company account payables and receivables.
• Processed weekly payroll including certified payroll deductions, certified payroll reports, printing, and distribution.
• Ordered maintained and tracked office supplies, shirts, sweaters, vests, and hard hat inventories. March, 2007 to June, 2013 - Ascent Builders, Inc. Sacramento, CA Project Assistant/Contract Administrator/AR/AP
• Direct/daily support to the Project Manager, Superintendent, Subcontractors and Building Owners.
• Regular interaction with contractors, users, consultants, and vendors.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
• Typed and composed business correspondence, presentations, memorandums, and notices.
• Processing of all Submittals, RFI’s, Shop Drawings, ITB’s, Contracts, Change Orders, Close-Out Documentation, and end-of-the-month billing.
• Creation and maintenance of all project files including contract files, aerial photos, O & M Manuals, and Accounting.
• Scheduled appointments, interviews, conducted corporate meetings, and audits.
• Handled company proprietary documentation related to corporate decisions, legal, revenue/funding matters, as well as information regarding acquisitions.
• Processing and maintaining all insurance and pre-lien requirements.
• Weekly processing of company account payables and receivables.
• Issued and managed all purchase orders.
December 2003 to March 2007 - Panattoni Construction/ Landscape Visions, Inc. Sacramento, CA
Project Assistant/Contract Administrator/Accounts Receivable
• Direct/daily support to the Project Manager, Superintendent, Subcontractors and Building Owners.
• Regular interaction with contractors, users, consultants, and vendors.
• Developed, edited, and proofread project proposals, subcontractor's contracts, and change orders.
• Organized and maintained office supplies and equipment as well as set up of new employees with essential needs.
• Typed and composed business correspondence, presentations, memorandums, and notices.
• Processing of all Submittals, RFI’s, Shop Drawings, ITB’s, Contracts, Change Orders, Close-Out Documentation, and end-of-the-month billing.
• Creation and maintenance of all project files including contract files, aerial photos, O & M Manuals, and Accounting.
• Scheduled appointments, interviews, and conducted corporate meetings, and audits.
• Handled company proprietary documentation related to corporate decisions, legal, revenue/funding matters, as well as information regarding acquisitions.
• Processing and maintaining all insurance and pre-lien requirements.
• Issued and managed all purchase orders for both our contraction and maintenance projects. October, 2000 to March, 2003 - Fluor Corporation/IBM San Jose, CA Document Control Supervisor/Project Controls Manager
• Direct/daily support to the Site Manager, Business Controls, and Engineering Manager.
• Management responsibilities for administrative tasks performed by Jr. Administrators, Engineers, Project Managers, and Construction Coordinators within the organization.
• Regular interaction with Contractors, Users, Consultants, and Vendors.
• Handled company proprietary documentation related to corporate decisions, legal, revenue/funding matters, as well as information regarding acquisitions.
• Typed and composed business correspondence, presentations, memorandums, and notices relating to highly confidential matters.
• Scheduled appointments, interviews, and conducted corporate meetings, and audits.
• Developed/managed filing system for corporate project files, flat files, vendor purchase orders, invoices, and employee personal files.
• Complete redesign of the corporate tracking system.
• Arrange/organize and conduct weekly/monthly/quarterly audits.
• Drafting and maintenance of corporate presentations, internal forms, and departmental budgets.
• Maintenance of weekly, quarterly, and annual departmental budgets. April 2000 to October 2000 - Rinchem Corporation Gilroy, CA Office Manager/Executive Assistant
• Direct/daily support to the Founder/CEO, VP, Sales as well as Warehouse Manager.
• Provide daily support to Sales Teams within the continental US and Canada.
• Arranged and organized training courses and collection of fees for those courses as well as having course materials printed and distributed.
• Creation of internal documents for ISO-certified companies.
• Sent, received, and distributed facsimiles as well as handled incoming and outgoing US Mail, FedEx, Airborne, and UPS.
• Organized and maintained office supplies and equipment as well as set up of new employees with essential needs.
• Processing of expense reports, check requisitions, and petty cash requests.
• Maintenance of weekly, quarterly, and annual departmental budgets. EDUCATION
• Web Design Certificate Program – UC Santa Cruz – June 1999
• Associate Degree – Evergreen Community College – June, 1997
• Gunderson High School – General Education – June, 1991
• Notary Public – 2012 to 2016 Renewed 2016 to 2020 SOFTWARE SKILLS
• Proficient with both MAC and Windows Operating Systems, Win 95/00 & NT 4.0, Windows 11
• MS Office, MS Publisher, Lotus 1~2~3, Lotus Notes, Quickbooks, Word Perfect, Org. Plus, Internet, HTML, Adobe Photoshop, Pagemill, Acrobat, FTP Software, Tabware, SAP, Excel, Access, American Contractor, AIA, Solomon, Timberline, Prolog, VFR Construction Forms, Master Builder, Safe Cabinet Software, Foundation, Square Coil, Box, Outlook.
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