Human Resources Payroll Administrator
Resume:
Ellen Racine-Weatherwax
********@*******.***
Westfield, MA 01085
HUMAN RESOURCES & PAYROLL ADMINISTRATOR
Integrity driven payroll professional with over 25 years of experience in payroll processing, human resources, and benefits reconciliation. Background in all aspects of accounting procedures with A/P, A/R, and financial statements. Assistance in annual accounting audit and overseeing annual audit of 401k and workers compensation. Strong attention
to detail, outstanding work ethic, and excellent communication skills. Union contract knowledge.
CORE COMPTENCIES
ADP Payforce ADP Workforce Now iSolved Payroll FMLA Administration Short Term disability
Harpers Payroll Paylocity Payroll Software Time Management 401K/FSA QuickBooks Microsoft Office Affordable Care Act Reporting (ACA)
CAREER HIGHLIGHTS
Arranged contract with ADP Software resulting in approximately $60,000 in savings.
Negotiated savings of approximately $40,000 over a three-year period for US upgrade.
Project Lead for upgrade of ADP Workforce Now from version 2.0 to 9.0
Upgraded payroll software for Canadian payroll of 1,000 employees.
Provided ADP WFN training internationally via webinar.
Traveled to fifteen Canadian sites to train managers on new payroll software.
2022 – PRESENT - TEMPORARY EMPLOYMENT
Food Truck Employee
o Assisted with running family business for fairs, private events.
o Preparing product.
o Assisted customers with orders.
o Established filing and bookkeeping system. Reconciliation spreadsheet product cost to sales.
o Food Safe Certified.
Office Assistant
o Assisted Volunteer Fire Department with reorganization of files and destruction of files.
o Reorganized employee files, verified items in files belonged to employee.
o Reviewed letters and documents for employee’s retirement from Fire Department.
o Assisted with Invoice posting to accounts payable system.
PROFESSIONAL EXPERIENCE
CYALUME TECHNOLOGIES WEST SPRINGFIELD, MA
Human Resources Payroll Administrator 10/2023 – 02/2024
o Maintained employee information by processing bi-weekly payroll for approximately 100 employees.
o Met with new hires to complete on-boarding paperwork and answered questions.
o Screened potential candidates for open positions within the company.
o Reconciled benefit invoices to payroll deductions.
o Administered Short Term Disability, Massachusetts Paid Family and Medical Leave, Massachusetts
COVID Paid leave.
o Implemented Payroll deductions including wage garnishments, tax levies, support orders.
OXFORD PUBLIC SCHOOLS OXFORD, MA
Payroll and Personnel Coordinator 08/2022 – 10/2023
o Updated payroll information on company software.
o Protected payroll operations by keeping information confidential.
o Balanced general ledger payroll accounts and resolved discrepancies.
o Coordinated new hires, transfers, resignations, terminations, and leaves of absence.
o Enrolled employees in appropriate retirement system based on position and employment.
o Reconciled monthly retirement account with Massachusetts Teachers' Retirement System (MTRS).
o Submitted records of accident reports to worker's compensation; participated in worker's compensation
and unemployment hearings.
JACOBS VEHICLE SYSTEMS INC. BLOOMFIELD, CT
Human Resources Accounts Receivable Specialist 07/2018 – 05/2022
o Processed weekly hourly payroll and bi-weekly salary payroll for 500 employees.
o Created and posted weekly payroll journal entries to general ledger.
o Implemented payroll deductions.
o Maintained Union dues for approximately 300 members.
o Created signage, email reminders throughout open enrollment period.
o Tracked enrollment statistics to ensure each employee completed required signoff.
o Reconciled payroll benefit deductions to vendor benefit statements.
O Reviewed I-9 documents and processed I-9 through E-Verify for new hires.
O Managed employee onboarding process
O Processed ACA reporting for year end reporting.
GEKAY SALES & SERVICE CO. LUDLOW, MA
Payroll & Benefits Specialist 09/2016 – 07/2018
o Processed weekly payroll for five companies in four states: approximately 300 employees.
o Posted weekly payroll entries to general ledger, reconciled accounts for month and year end.
o Implemented payroll deductions including wage garnishments, levies, child support, medical support orders and
benefit deductions.
o Reconciled benefit carrier premiums and maintain carrier website for active employee’s salary compensation.
o Maintained employee personal and medical files to ensure compliance with state and federal regulations.
SUN GRO HORTICULTURE DISTRIBUTION AGAWAM, MA 07/2013 – 12/2015
Senior Payroll Administrator Analyst
o Upgraded system as Project Lead from ADP PCPW to ADP Workforce Now for payroll of 450.
o Processed payroll for US companies in a multi-state environment and two Canadian companies in multi
provinces.
o Reported monthly and annual payroll tax of six Canadian provinces.
o Analyzed processes and developed control procedures.
o Maintained accurate data base of all employees’ deductions by tracking garnishments, levies, child support
and benefit deductions.
o 401k and FSA deposit reporting reconciliation.
EDUCATION
Holyoke Community College
Holyoke, MA
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