Administrative Assistant Executive
Resume:
ANTOINETTE PETERSON
New Jersey 973-***-**** *****@*********.*** linkedin.com/in/antoinette-peterson-EA
Executive Administrative Assistant
PROFILE:
Dedicated, focused and flexible professional, who excels at prioritizing, multi-tasking, and following through to achieve project goals. Proven record of making sound judgment calls with the ability to anticipate the needs of Senior Executives. Highly organized and detailed-oriented with experience providing thorough and skillful administrative support while maintaining confidentiality and demonstrating outstanding customer service.
CORE COMPETENCIES:
Calendar Management
Travel Coordination-Domestic/International
Time & Expense Management
Effective Multi-tasking, Organization
Works Independently or as a Team Player
Reputation for Confidentiality, Integrity & Discretion
PROFESSIONAL EXPERIENCE:
EyePoint, Watertown, MA, 2020-February 2025
Executive Administrative Assistant to Chief People Officer & Chief Commercial Officer
Efficiently managed executive calendars, ensuring seamless scheduling and coordination of meetings
Acted as a reliable point of contact for internal and external stakeholders, ensuring professionalism and prompt responses.
Organized various high-level events, including board meetings and team retreats, with detailed attention and adherence to budget constraints.
Consistently deliver on-time, high-quality reports and PowerPoint presentations with accuracy.
Supported Talent Acquisition functions with scheduling interviews and communicating with candidates, provided onsite support for candidates visiting the Watertown office, ensuring a positive candidate’s experience.
Managed monthly expense report submissions using Concur Expense system for CPO and other team members.
Build and maintained positive and productive working relationships with a team of Executive Assistants, provided back-up support for team members when they are out of the office.
Managed office facilities including replenishing office and kitchen supplies.
Avis Budget Group, Parsippany, NJ 2017-2019
Executive Administrative Assistant to SVP & Treasurer and Vice President Investor Relations
Prioritized, coordinated, followed up, and arranged two Vice Presidents’ daily schedules to ensure meetings, travel arrangements and project deadlines are met.
Handled, processed and managed sensitive and confidential business matters with integrity and discretion.
Established positive, cooperative working relationships with Senior Management’s Administrative Assistants to schedule and coordinate quarterly meetings and, set-up ten external conference calls with financial Equity Analysts in preparation for quarterly Investor Relations announcements.
Coordinated and arranged internal and external meetings, prepared agendas, catering, reserved function space and set-up video conferences.
Prepared hotel arrangements, domestic/international travel, private jet travel and ground transportation, managed on-line conference registrations and prepared detailed weekly travel itineraries.
Gathered documents, arranged copies and prepared, and distributed seven Quarterly Report Board books for Investor Relations Meeting.
Created, processed, and followed up on department’s monthly invoices, ensuring vendor/supplier accuracy, proper account coding, approval and timely system submission.
ANTOINETTE PETERSON
New Jersey 973-***-**** *****@*********.*** linkedin.com/in/antoinette-peterson-EA
Upon request from other departments, prepared cashier’s checks, and wire transfers forms, submitted for processing with proper approval according to department’s guidelines.
Scanned and deposited all company checks accurately into corporate bank accounts prior to month-end, prepared detailed spreadsheets with appropriate back-ups, and notified the Accounting Department of all deposits.
Prepared and submitted expense reports for approval in a timely manner, reviewing for accuracy and compliance with Company’s T&E policy.
Processed new hire information in the ABG Move System, including employee profiles, office set-up, and IT needs.
Zimmer-Biomet, Parsippany, NJ (Zimmer acquired Biomet 201*-****-****
Executive Administrative Assistant to Vice President & GM, Office Base Technologies,
and 4 Leadership Team Members
Also responsible for:
Managed the Strategic Planning Calendar and prepared supporting PowerPoint presentations.
Served as a liaison for the Leadership Team with Global headquarters and international offices.
Updated business development trackers for the GM, R&D and Marketing leaders.
Member of the Culture Committee and actively participated in teambuilding sessions.
Biomet, Parsippany, NJ
Executive Administrative Assistant to Sr. Vice President - Sales & Marketing,
Vice President - Research & Development, Vice President Division General Counsel
and Director of Human Resources (2010-2015)
Executive Administrative Assistant to Vice President, Worldwide Technical Development
Supported: Two Directors, a manager, and a staff of 25 Product Development Engineers (2005 – 2010)
Prepared Monthly PowerPoint presentations for Senior Executives Board Meetings
Conducted research and compiled statistical reports as requested.
Prepared and distributed mailings of new product literature to sales forces.
Coordinated and prepared Monthly Project Reports to Senior Management.
Oversaw department files using LawTrac Matter Management System.
Drafted initial versions of standard form contracts, amendments, and renewals.
Collaborated with external legal firms related to track pending legal issues and status updates.
Reviewed, sorted, and routed departmental mail to team members.
SOFTWARE/TECHNOLOGY:
Proficient in Microsoft Office Suite 365, Visio, Concur, Outlook, Orbitz for Business, Adobe EchoSign, Internet Explorer, Adobe Connect Web Conferencing, Zoom, Oracle Cloud, Egencia
EDUCATION/CORPORATE TRAINING:
High School Diploma
Ethics Code of Conduct Training
Compliance Training
Oracle Cloud Training
Concur Training
PowerPoint Presentation Training
Microsoft Copilot
Generative AI
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