Accounts Payable Administrative Support

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Jesu Mathew

Bracknell, Berkshire

Contact: 078******** *********@*****.***

Passport: United Kingdom

Professional Summary

• Experienced and detail-oriented professional with a strong background in procurement, accounts management, and administrative support within complex organizational structures. Skilled in managing end-to-end purchase processes, supplier relations, and resolving procurement and invoicing issues. Proficient in ERP systems, ensuring compliance, and streamlining operations to enhance efficiency and accuracy. Recognized for excellent organizational and multitasking abilities, with a proactive approach to solving challenges and improving processes.

• Skilled in using SAP, Salesforce, and other tools to streamline processes, enhance efficiency, and measure marketing performance.

• Strong analytical thinker with excellent communication, organizational, and project management skills, capable of aligning marketing initiatives with overall business goals.

• Experienced in fostering key relationships with stakeholders and clients to ensure customer satisfaction and sustained growth. Skills

• Procurement Management (Source-to-Invoice)

• Purchase Order and Invoice Processing

• Accounts Payable and Issue Resolution

• Contract Management (CWK Process Management)

• ERP Systems (Oracle- Netsuite, QuickBooks)

• Change Management and Process Improvement

• Stakeholder Collaboration and Relationship Building

• Strong Organizational and Time Management Skills

• Proficiency in Microsoft Office Suite (Excel, Word, SharePoint, Teams) 2

Boxxe

Microsoft Software Licensing specialist- Procurements July 2024 to October 2024

Compliance and Reporting

• Implementation of new policies and procedures for the Software licenses

• Producing and generating compliance reports and reporting to stakeholders where required.

• Providing regular reports on software licence usage, compliance and cost. Stakeholder management

• Created and maintained a good rapport and working relationship with third party stakeholders and clients.

• Communicate with stakeholders at all levels

Procurements management

• Managed procurement workflows, including monitoring CWK processes, creating and adjusting orders, and handling rate amendments.

• Resolved PO-related invoice issues in collaboration with the Accounts Payable and teams, ensuring compliance with procurement policies.

• Maintained purchasing documentation and monitored failed receipt reports, implementing corrective actions to align with organizational standards.

• Assisted suppliers transitioning to purchase orders, providing support and ensuring smooth process integration.

• Prepared and analysed weekly procurement reports, contributing to cash flow forecasting and budget management.

Management of software licences

• Managed multiple vendors such as Microsoft, Adobe and Oracle etc.

• Help maintain an accurate and up to date inventory of all software

• Assist in the management of software licence agreements and procurement of licences as per agreements.

• Proactively Research cost savings activities across the current database

• Assist in the management of software contracts ensuring the compliance of T&C’s

• Knowledge including SAM core and SAAS.

Data management

• Managed and maintained centralized licensing data, ensuring accuracy and compliance with licensing agreements.

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• Analysed software license usage data and presented insights to optimize procurement and reduce costs.

• Utilized SAP for financial records, purchase orders, and inventory management Business Operations Analyst

Quintex Systems, January 2024 – April 2024

• Managed procurements and operational activities.

• Liaised with production to ensure timely readiness of equipment and components.

• Managed maintenance contracts and raised quotes through Quintex ERP systems.

• Maintained regular communication with stakeholders via email and Teams meetings.

• Assisted on the customer service desk and supported the Commercial Vendor manager with new contract setups.

• Allocated monthly engineer schedules and reported on company’s scheduled works and data forecasts.

Procurements management –

• Supported supplier onboarding and facilitated requisition requests, ensuring data accuracy and policy adherence.

• Collaborated with cross-functional teams to address procurement challenges and improve operational efficiency.

• Administered invoice coding and approval processes, maintaining detailed and accurate records for audits.

Software Licensing Executive

Manchester Metropolitan University, March 2023 - August 2023

• Acted as the initial point of contact for software-related activities and managed renewals, upgrades, and key refresh schedules.

• Maintained software licensing documentation and published software-related information.

• Raised purchase orders for new software purchases and renewals, and managed the software budget.

• Utilized tools like Cherwell to maintain software deployment accuracy and ensure compliance.

Supply Chain & Logistics Coordinator

Panasonic, October 2022 - November 2022

• Arranged booking slots with retail customers and monitored open bookings.

• Worked on SAP for order blocks, offers, and final bookings.

• Coordinated with the warehouse and transportation teams to ensure timely deliveries.

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• Collaborated with warehouse teams to address data discrepancies and improve booking accuracy.

• Provided data-driven insights on logistics performance, leading to a 20% reduction in delivery delays.

Pricing Analyst

Honda Finance Europe, March 2021 - July 2022

• Input dealer rates and terms into the system and maintained rate lists.

• Assisted with support commission statements and monthly residual value data.

• Supported the testing and implementation of the new core banking system, CALMS, and ensured smooth data migration.

• Contracts management –

• Created and managed dealer pricing contracts and customer agreements.

• Maintained rate lists and ensured pricing documentation accuracy within defined timelines.

• Supported the implementation of core operational systems to improve pricing workflows.

Client accounts specialist

Marks and Spencer, January 2021 - February 2021

• Supported international export compliance and managed the export compliance mailbox.

• Maintained master data documentation and systems across IT, supply chain, and compliance.

Projects Administrator

Jonus Company Ltd, January 2019 - November 2020

• Worked within the Project Management team to ensure tasks were detailed and on course.

• Created internal and external project status reports and organized meetings and conference calls.

• Produced project plans and timelines, tracked estimates, and liaised with the project team.

• Contracts management -

1. Managed contracts and project-related documentation, ensuring accuracy and alignment with client requirements.

2. Created and maintained detailed reports, timelines, and pricing sheets for ongoing projects.

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Logistics Administrator

AAR International, October 2018 - December 2018

• Prepared and issued purchase, repair, and work orders.

• Prepared and issued purchase, repair, and work orders.

• Maintained RFQ Tracker spreadsheet and issued daily status reports for purchases and repair orders.

• Analyse the Master Data changes required by business/GBS to transition to new bank (including POBO & PINO payments)

Education

• Master of Business Administration (International Business & Procurements) India, 2004

• Bachelor of Arts in English Literature

India, 2002

• A-level equivalent, 12th grade

Indian School, UAE, 1999

Certifications

• Microsoft Applications and Salesforce Administrator and Procurements – Pursuing -(CIPS)

Technical Skills

• ERP Systems: Oracle ERP, QuickBooks

• Intermediate Excel (pivot tables, v-lookups), Word, SharePoint, Teams

• CRM and Procurement Management Software

Achievements

1. Streamlined the end-to-end procurement process, reducing PO-related invoice discrepancies by 70%.

2. Implemented process improvements that enhanced invoice accuracy and reduced delays in supplier payments by 70%.

3. Successfully managed multiple procurement projects, meeting deadlines while maintaining high accuracy and compliance standards.

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