Data Entry Human Resources
Resume:
Westlyn Eries Obrutse
*******************@*****.***
Flower Mound. Texas 75028
SOFTWARE SKILLS
• Microsoft - Word, Excel, PowerPoint, Outlook, Teams
• Video Chat - Zoom, Facetime, Teams, Skype for Business
• QT-9, QuickBooks
ADMINISTRATIVE SKILLS
• Data Entry & Record Keeping
• Public Relations & Liaison
• Training & Development
• Human Resources
• Recruitment
BOOKKEEPING/ACCOUNTING SKILLS
• Data Entry
• Bank Reconciliation
• Monthly Reports
• Account Receivable
• Accounts Payable
• Payroll
GENERAL SKILLS
• Adaptability
• Attention to details
• Excellent verbal and written skills
• Problem solving
• Time management
• Leadership skills
PROFESSIONAL SUMMARY
• Over 25 years of expertise in administrative and human resources functions, including employee onboarding, payroll processing, client management, and office operations, with a strong commitment to organizational efficiency and growth.
• Proven ability to handle accounts payable and receivable, bank reconciliation, monthly financial reporting, and payroll management, ensuring accuracy and compliance with company policies.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), QuickBooks, and Kronos; adept at managing databases, generating detailed reports, and utilizing advanced software for record-keeping and productivity tracking.
• Expertise in maintaining schedules, organizing documents, coordinating meetings, and serving as a liaison for public relations and internal communications, with excellent verbal and written communication abilities.
• Demonstrates strong leadership, problem-solving, and time-management skills, with a focus on training and development, process improvement, and ensuring seamless operations in dynamic environments.
EDUCATION
Delta State University
1995 B.Sc. Business Education (Accounting Major)
2010 M.Sc. Counselling Psychology
WORK EXPERIENCE
Talent Corporation (Royal Electric), Dallas, TX Dec 2024 – Present
Front Desk/Administrative Assistance
Calendar Management: Organizing and scheduling meetings, appointments, and reminders.
. Coordinating with team members to avoid scheduling conflicts.
. Regularly reviewing and updating the calendar to reflect changes.
. Utilizing digital tools and applications for seamless management.
Communication Management: planning, execution, monitoring and improvement of the communication processes within the team.
. Implement and manage communication strategies of the organization both internally and externally.
File Management: Organizing, labelling and classifying files and computer data.
. Soring and accessing digital files.
Travel arrangement: arranging plane tickets, hotel accommodations and car rentals
. Providing cost estimates, and recommending itineraries.
. Preparing and processing documents
. Answering calls and correspondence
. Maintaining records of all transactions, and liaising with external parties in adherence to the company's policies and regulations.
Office supplies management: identifying, acquiring, and managing resources and supplies that are essential to the operations of the organization.
. Purchase of physical goods, information, services.
. Manage and allocate supplies
. Order and facilitate lunch for training and meetings and clean up afterwards
. Mail distribution.
Data Entry: inputting data and making changes to existing data figures in digital databases.
. Inputting data from paper documents into digital spreadsheets
. Updating order statuses for customers and double-checking their work to make sure they are inputted correctly.
Customer Service support.
Upper Trinity Regional Water District, Lewisville, TX March 2023-Nov. 2024
Secretary/Administrative Assistant
Using word processing software (Microsoft Word), types and proofreads letters,
memoranda, forms and reports from notes, rough drafts and verbal or written instructions.
Distributes and files finished product.
Performs related administrative duties such as copying and faxing correspondence and
documents, maintaining and filing documents in filing system, maintaining appointment schedules, maintaining departmental library, processing time cards and taking and transcribing dictation.
Processes travel requests including the arranging and confirmation of flights, hotels, rental cars, etc.
Assists in the research and collection of report data from sources external to the department and assists with program administration and special projects.
Maintaining company schedules
Organizing documents and files
Greeting and hosting business clients and guests
Documenting, reconciling and balancing financial information
Maintaining and ordering office supplies
Organizing and conducting meetings and taking minutes of meetings.
Report to the Chief Administrative Officer, Communications Manager, and Executive Director.
Bath And Body Works, Dallas, Tx Dec 2022 - March 2024
Administrative Assistant
• Prepare and distribute detailed daily operational reports to provide visibility into key performance indicators (KPIs) and team progress.
• Generate concise, high-level summaries of critical data points for executive decision-making, highlighting trends and anomalies.
• Facilitate the onboarding process for new employees, including user account creation, access provisioning, and schedule setup.
• Handle termination processes, including removing system access, updating records, and communicating changes to relevant departments.
• Ensure compliance and security by disabling user logins for employees who have exited or transitioned roles.
• Review and manage timecards, calculate hours worked, analyze productivity, and identify any gap hours using Kronos.
• Execute and distribute Kronos reports to provide insights into workforce management, attendance, and payroll data.
• Configure and maintain user profiles, ensuring proper access levels and system permissions are assigned.
• Initiate and track job requisitions to address staffing needs and align with organizational objectives.
• Create and maintain job code descriptions to standardize role definitions and align with HR and payroll systems.
• Compile and analyze summaries of outstanding orders to track progress and address potential delays.
• Develop and assign schedules for employees, ensuring coverage and alignment with operational requirements.
. Monitor and report on headcount and attendance trends, identifying gaps and ensuring workforce optimization.
• Provide daily updates on financial metrics, including revenue, expenses, and budget variances, to support decision-making.
Castle Creek Christian Academy, Flower Mound, TX Jan 2021 – Dec 2022
Front Desk Coordinator/Bookkeeper
• Developed and maintained parent partnerships by utilizing a client-focused needs-based process
• Preparing light payroll and processing boarding fees for the Academy by entering payroll data into the system
• Collecting and verifying timesheets.
• Payroll: Calculating pay and deductions.
• Issuing statements detailing earnings and deductions.
• Data entry: Recording financial transactions and balancing books
• Bank reconciliation: Cross-referencing the books against bank statements and other source documents to confirm accuracy.
• Monthly reports: Summarizing the business’s financial position.
• Accounts payable: Making sure invoices from suppliers are accurate and paid in a timely manner.
Communications Test Design, Inc. (CTDI), Flower Mound, TX August 2020 - October 2021
Technician
• Ran diagnostic tests to determine faults in equipment, and swipe functionality and ensure safety compliance is met through company and OSHA standards
• Monitored and logged in progress made with product repairs using our warehouse
• management system
• Created inventory reports and cost estimates for clients, translate reports to the
correspondent department, and organize and sort current inventory in my department
XPO Logistics, Inc /DJO, LLC (DJO Global), Fort Worth, Texas May 2018 - May 2020
Clerk Processor
• Kept physical files and digitized records for clients and staff to maintain up-to-date data
• Received and routed business correspondence and company compliance policies to correct departments and staff members
• Monitored accounts to ensure payments are up to date
• Maintained vendor relationships, including file setup and maintenance
• Created cost estimates for clients to replenish parts and equipment
• Managed inventory of parts and equipment by conducting inventory count cycles and
frequent audits to reconcile stock as needed utilizing our inventory management system
• Troubleshoot and repair Samsung and Blackberry software and hardware utilizing all repairing and testing tools to enhance or fix functionality.
Skyward Emporium Limited, Ughelli, Nigeria 1996-2018
Human Resources Manager/Admin Manager/Accounts Clerk
Handled full-cycle recruitment, placement, onboarding, salary placements, new hire orientation, and training and development
Prepared schedules of team meetings, board meetings, and training seminars for both employees and executive staff
Securely documented all safety regulation files, corporate policy documents, and employee/staff information in our company information system
Employee relations, involving engaging employees and coordinating sensitive conversations
Coordinated travel arrangements for staff, such as setting appointments and securing transit and lodging accommodations.
Acted as public relations liaison with government offices to procure licenses and permits
Evaluated employee performance, including assisting with annual reviews, appraising pay scales, and coordinating disciplinary action (including terminations if necessary)
Managed digital and physical files for employees and their documents, including benefits, attendance records, and annual reviews
Designed templates for HR documents, including the Employee Handbook
Designed and /or supported recruitment plan according to operational and business projection
Compared local, state, and federal laws to current internal policies and procedures
Developed employee engagement plans, including budget approvals and management oversite
Accounted for the completion of various tasks and the daily operations of the HR department
Collaborated with upper management, employees, and third-party vendors
Worked with other members of the HR department to oversee the hiring and onboarding process for new company employees.
Keeping Accounting records accurate and up to date
Processing payments
Bank reconciliation
Payroll
Maintaining accounting files
Helping to make the accounting unit run smoothly
Designed and /or supported recruitment plan according to operational and business projection
Compared local, state, and federal laws to current internal policies and procedures
Developed employee engagement plans, including budget approvals and management oversite
Accounted for the completion of various tasks and the daily operations of the HR department
Collaborated with upper management, employees, and third-party vendors
Worked with other members of the HR department to oversee the hiring and onboarding process for new company employees.
Keeping Accounting records accurate and up to date
Processing payments
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