Senior Management Assistant
Resume:
LORRIE L.
JORDHEIM
*********@*****.***
Anchorage, AK 99502
SKILLS
• Expense reporting
• Information security
• Meeting minutes
• Meeting arrangements
• Executive presentations
• Presentation design
• Customer and client
relations
• Travel administration
• Database administration
• Purchase orders organization
• Spreadsheet management
• Office administration
• Business correspondence
EDUCATION
Alaska Pacific University
Anchorage, Alaska 05/1993
Bachelor of Arts:
Organizational Administration
PROFESSIONAL SUMMARY
Experienced executive secretary and senior management assistant with 38 years’ demonstrated history in the oil and gas industry, banking, and communications. Strong
administrative professional with a bachelor's degree focused on Organizational Administration from Alaska Pacific University. Initiative-taking with exceptional written and verbal skills known for concise language and thoughtful conveyance of information between proper channels. PROFESSIONAL EXPERIENCE
Bedrock Petroleum – Data Entry Clerk, O&M Information Management
Contracted to ConocoPhillips Alaska (COPA)
Anchorage, AK 07/2024 - Present
• Manage and process email requests related to changes or updates to the SAP planned maintenance records, Master Data and Documentation.
• Work with team members to facilitate cross-system data changes.
• Primarily responsible for reassigning MOC maintenance tasks in KMS.
• Primarily responsible for running essential monthly reports in KMS and communicating those results with the north slope engineering staff and the Process Safety Management Engineer.
Oaktree Software – Administrative Assistant, External Affairs
Contracted to ConocoPhillips Alaska (COPA)
Anchorage, AK 01/2024 - 07/2024
• Managed Community Investment grant requests:
Activity, Individual & Team, In-Kind and Surplus
Donations (Parking Lot, Promotional).
• Uploaded media slides to CommandCenterHD for multi- screen projection.
• Maintained reporting grant proposal spreadsheets. 2
TECHNICAL SKILLS
• CyberGrants
• MS Office Suite
• MS Publisher
• Adobe Acrobat 10
• Aprio
• Visio
• Pexip
• Teams
• Zoom
• ConocoPhillips Ilogistics
• Trobexis
• Skype
• IRIS
• SAP
• SmartData
• ADP
• Work Day
• Fiori
• Spotfire
• NxtGen
CERTIFICATIONS
Certified Administrative
Professional, Office
Administration (CAP, OM) –
05/14
• Liaisoned with external non-profit organizations on projects.
• Generated monthly “Get Involved!” Newsletter
• Maintained “Get-Involved!” Upcoming Event Hub for ConocoPhillips Alaska.
• Managed outgoing/incoming COPA banners.
• Assisted in special, Company-sponsored external
community events.
• Liaisoned w/Leadership Team on external events.
Opti Staffing – Executive Assistant
Contracted to Ahtna, Inc.
Anchorage, AK 10/2023 - 11/2023
• Organized, attended, and provided draft and final minutes for all Board and Committee meetings.
• Drafted Board and Committee meeting agendas and
gathered materials.
• Coordinated Board and Executive Management
social/networking functions.
• Scheduled meetings and assembled meeting material for Ahtna Netiye’ CEO.
• Completed expense reports for Board and Committee members.
Northrim Bank – Assistant Corporate Secretary
Anchorage, AK 10/2021 - 09/2023
• Organized, attended, and performed minute-taking and minute-finalization for all Northrim Board of Directors meetings/retreats.
• Coordinated Board and senior management
social/networking functions.
• Coordinated administrative support for directors, as necessary.
• Demonstrated working knowledge of management
policies and office procedures.
GCI - Senior Executive Administrator
Anchorage, AK 05/2021- 10/2021
• Performed minor accounting duties related to
procurement card and expense report activities.
• Organized meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Coordinated external travel and prepared and submitted business expense reports for the 5-member executive team and direct reports.
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• Collaborated with other executive assistants toward successful coordination of high-level meetings.
• Exercised good problem-solving and decision-making skills.
• Demonstrated high-level people skills, in particular, excellent telephone etiquette and good public contact skills.
• Demonstrated ability to keep confidential and
competitive information secure.
TekSystems - Project Coordinator
Contracted to GCI
Anchorage, AK 08/2020 - 05/2021
• Initiated purchase requisitions as requested by project managers.
• Entered and tracked project material, contract services and labor orders.
• Reviewed statement of work documents and contracts with GCI Contracts and project managers.
• Coordinated with Procurement and Purchasing to meet project order deadlines.
• Cross-referenced documentation in Daylight application on orders and close-outs.
BP Exploration (Alaska) Inc – Executive/Senior
Management Assistant – Alaska Drilling & Wells, External Affairs, HSE, Commercial, & Contracts Departments
Anchorage, AK 08/1986 – 06/2020
• Demonstrated elevated skills in the preparation of professional business correspondence, reports,
presentations & communication material, and invoice approvals.
• Member of 14-person management support team whose responsibilities included events and planning that affected BP Alaska-wide. Manifested flights and billeting for team members traveling to slope or other domestic and international business travel destinations.
• Orchestrated logistics and content of weekly contractor operations meetings. Presented meeting material.
• Compiled and submitted expense reports and
procurement card reconciliations.
• Member of and performed duties as specified on the Documentation Team on the bp Alaska Response Team.
• Calendared and maintained scheduled appointments for vice president and managers.
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• Proven ability to work effectively with broad cross- section of people at all levels internally and with external agencies and companies.
• Utilized SAP in Commercial Department.
• Oversaw training and onboarding process for all newly hired employees.
VOLUNTEER EXPERIENCE
• bp Alaska Response Team: 1994-2012 – Logistics,
Documentation
• International Association of Administrative Professionals
(IAAP) – Alaska Board Director, Co-President, Vice President, Secretary, 2002-2021
• Blood Bank of Alaska - Donor, Blood Drive Coordinator. Recipient of 2019 Award of Excellence in Community Service
• United Way of Alaska - Campaign Coordinator
• Junior Achievement of Alaska - Classroom Teacher Grades K-6
• Seeley Estates Homeowners Association – Current Board Secretary
REFERENCES
Sarah Rogers - Analyst, Community Investment -
ConocoPhillips AK
M: 907-***-****
Email: sarah.rogers@conocophillipscom
Mark Jennings - Village Outreach Liaison
ConocoPhillips AK
M: 907-***-****
Email: ****.*.********@**************.***
Merion Kendall, Orion – Co-Worker
M: 907-***-****
Email: *********@*****.***
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