Office Administrator Management Specialist

Natalie Ferchichi

Address: ***** * ***** ***,

Litchfield Park, AZ 85340, USA

Phone: 480-***-****

Email: ******.*********@*****.***

Nationality: US citizen German

Drive License: Arizona Class D

Profile: Office Administrator & Secretary long experience managing office functions and providing executive level support. Strong computer skills. Seeking to apply my detail-oriented talents and adoptable personality to fulfill the company s needs. Professional Experience:

06.2024 - Present: PMG Labels, USA (Arizona) and Germany (Bavaria) Order Management Specialist

Coordinate the work cooperation between PMG Labels (Ploeckel Media Group) locations in Arizona (Goodyear) and Bavaria (Pfaffenhofen). Calculating costs of production and preparation of recapitulative evaluation of purposes. Participating in review meetings with various international customers Assisting customers in order process. Work with Salesforce. 10.2021 - 05.2024: German Army, Department Air Force, Lahnstein / Koblenz, Germany Office Administrator (Procurement / Law / Press)

Documentation and storage around responsibility in PC-supported formats. IT equipment coordination. Deadline monitoring and planning.

Handling business travel matters for the department. Preparation of recapitulative evaluation of purposes. Preparation of recapitulative evaluation of purposes. 06.2019 - 09.2021: German Army, Center Aerospace Medicine Air Force, Köln, Germany Office Administrator

Assisting in facility management. Planning office relocations. Accounting of costs evaluation as well as the processing of budget evaluation. Reviewing invoices, purchase order and payment. Organizational preparation and support of conferences / events of cooperation and research projects. Digitalizing projects in MS Project timely. Support the secretary of the general commander.

10.2015 - 05.2019: German Army, State of Headquarters Hessen, Wiesbaden, Germany Secretary

Management and organization of the office of the general commander of the State Headquarters Hessen. Appointments management and reception of visitors at government level. Coordinate events and cooperation with the US Army in Wiesbaden. 03.2014 - 09.2015: German Army, State of Headquarters Hessen, Wiesbaden, Germany Office Assistant

Coordinate the cooperation with the US military in Wiesbaden. Office organization. Human Resources Administration. Independent editing of the correspondence for the Head of Department. Management and monitoring of the appointment calendar. Support the secretary of the general. Manage business trips follow-up. 10.2011 - 03.2012: “Tally Weijl”, Fashion, Bad Kreuznach, Germany Store Manager

Management of a fashion boutique. Personnel, sales, administration and cash responsibilities. 06.2010 - 09.2011: “HUEBER” Gear Wind Turbine, Kirn, Germany Assistant Managing Director

Preparation of statistics. Human Resources Administration. Support of sales and maintenance activities.

01.2001 - 04.2009: “KEIPER Recaro” Seating Mechanisms, Rockenhausen, Germany Assistant Managing Director

Quality management & processing of documents according to ISO 9001:2015 specifications. Keeping of statics. Processing of payroll and incentive wages. Working with SAP system. 04.1999 - 07.2000: “MARKANT Südwest”, Kaiserslautern, Germany Office Assistant

Office organization. Welcoming visitors. Mediation of calls. Postal administration. Conference preparations. Filling.

Education:

08.1995 - 06.1998: German Chamber of Industry and Commerce, Kaiserslautern, Germany Certification: Qualified Office Administrator

Graduate in 1998: Qualified Office Administrator from the Chamber of Industry and Commerce

“IHK”, Rhineland-Palatinate, Germany.

09.1992 - 06.1995: German Education Secondary Level Qualified Secondary Level (same as High School Diploma US) Graduate in 1995: Final Certificate of Secondary School. Software’s

• Proficient in Microsoft Office, MS Project (project planning), SAP/R3, Lotus Notes

(Emails), Outlook (Emails), Salesforce (, Sage (accounting), B2B (Indirect Retail Suite), Printplus (offer, invoice, Price list calculator), ISO9001 (quality management), AUTOCAD-documentations management, Stiewi (system management). Languages

• English (Fluent), German (Fluent)

Character Traits

• Reliable, Punctual, Responsible, Helpful, Very Friendly

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